Job DescriptionJob Description
We have an exciting opportunity for a Temporary Administrative Assistant in the Washington, DC office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals.
The Temporary Administrative Assistant is responsible for supporting the goals and activities of the Firm’s Attorney Recruiting Department. General responsibilities include, but are not limited to, administrative duties consisting of entering resumes into the recruiting database, assisting with interview scheduling and the evaluation process, scheduling meeting set-ups, preparing for events, maintaining candidate files and handling travel expenses and payment of recruiting invoices.
Responsibilities and Duties:
Inputs all resumes into the recruiting database and ensures prompt coding/data entry for all resumes.Assists the Coordinator and Manager in general response letters, copying, mailing and filing for all letters in conjunction with a copy of resume.Generates call back, no call back, offer and no offer letters for SA candidates.Enters schedule and sends evaluations through the recruiting database; generates status reports from the recruiting database, as needed.Creates OCI files for each school; prepares notebooks for OCI interviewers.Maintains candidate files; ensures attorney and candidate files are kept up to date and closed, as appropriate.Coordinates and handles all travel arrangements/reimbursements for candidates and interviewing attorneys; coordinates split expenses with other firms.Assists with reserving group hotel rooms for events.Works closely with WACs and the Attorney Recruiting Manager on assigning summer projects.Assists with logistics for the summer program as well as on-campus and lateral events.Assists with logistics for lateral candidate interviews and internal meetings.Updates attorney databases and attorney files regularly with arrivals, changes and departures.Oversees annual off-site file transfer.Prepares resume packets for on OCI schedules.Prepares, submits and tracks all Recruiting Department check requests.Assists the Department with preparations for meetings and assists with interview materials.Assists with off-site events, attending events through their entirety.Collaborates with the Manager and Coordinator on Department reports and projects, as needed.
Knowledge, Skills and Abilities:
A Bachelor’s degree from an accredited college or university is preferred.At least one (1) year of administrative experience is preferred; law firm or professional services experience is preferred.Excellent computer skills and knowledge of MS Office Suite are required, including advanced knowledge of Word, Excel, Outlook and Access.Excellent interpersonal, written and verbal communication skills are required.Basic administrative and office skills are required. Must be detail-oriented and organized with the ability to multi-task and prioritize workloads in a fast-paced environment.
This is a hybrid role and will require on-site presence 5 days per week and expected to work at least 15 – 20 hours. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The wage for this position is from $15 - $18 an hour.
Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm’s offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.
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