**Must be able to be onsite 1x a month in Los Angeles**Must live in Southern California
Are you an experienced Litigation/Legal Assistant ready to thrive in a collaborative and dynamic environment? We’re seeking a talented professional to join our Los Angeles team. This full-time hybrid role offers flexibility, a supportive workplace culture, and a focus on work-life balance. While primarily remote, team members meet in our Downtown LA office from time to time.
About Us:For over 30 years, our firm has been a leader in employment, labor, and business immigration law, representing employers in single-plaintiff and class action lawsuits, and advising on compliance and risk management.
What You’ll Do:Provide administrative support to a busy litigation practiceCommunicate with attorneys, courts, service providers, and clientsManage court-based litigation and administrative agency mattersPerform eFiling in State and Federal courtsCalendar deadlines using tools like Milana, ensuring precision and complianceHandle travel arrangements, expense reporting, and other executive assistant tasks
What We’re Looking For:5+ years of experience as a Legal Assistant in a litigation environmentStrong word processing, proofreading, and multitasking skillsProficiency in Microsoft Word and OutlookAttention to detail, critical thinking, and excellent communication abilitiesFamiliarity with legal procedures, court rules, and protocols
Perks and Benefits:Competitive pay: $36–$47/hour, based on experienceComprehensive medical, dental, and vision coverage401(k) plan with matching, paid time off, and holidaysPaid parental leave and firm-sponsored benefits like telemedicine and life insuranceFun team events, business casual dress, and annual holiday celebrations
JOB DESCRIPTION
AmLaw 100 Firm is seeking an experienced Legal Administrative Assistant to assist with supporting its growing San Francisco office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Litigation & Trial Practice Group performing a variety of administrative duties including complex litigation court filings, type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. The ideal candidate will be an excellent collaborator, is willing to learn and grow while contributing to the practice group.
ESSENTIAL DUTIESThe Legal Administrative Assistant should have work experience in:Administrative skillsWord processing skillsGeneral office procedures and filing techniquesThe capability to concentrate on detail and organize workStrong knowledge of local, state and federal court filing processes and proceduresThe ability to work with a wide spectrum of individualsHeavy administrative workCase and project managementTyping, editing and proofreading correspondence and legal documentsEntering attorney timeBillingElectronic filingAnswering telephones and sorting mailMaintaining client portalsCoordinating travel arrangementsProcessing expense reimbursementsInteracting with clients and maintaining filesMust be proficient in MS Word, Outlook, and Excel
SKILLS NEEDED TO BE SUCCESSFULHave exceptional administrative and word processing skills.Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters.Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed.Have a working knowledge and prior experience with e-Filing procedures.
EDUCATION & EXPERIENCEA minimum of 5+ years of prior litigation experience in a law firm is highly desirable.A high school diploma is required; an Associate or Bachelor’s Degree is highly preferred.
Law firm in Century City is seeking a Litigation Secretary to assist 5-6 Litigators in Intellectual Property, Commercial and Civil litigation matters. This person must be an expert in Federal Court filings, including all IP filings. Candidate must be well versed in all IP litigation matters and be open to handling commercial litigation matters, including formatting and proofreading pleadings, creating TOC/TOA's, calendaring and trial preparation.
Seeking a Real Estate Paralegal for a client located in Century City. The Paralegal will provide support to real estate attorneys on legal matters from commencement to resolution.
Duties:Participate in all aspects of title, survey, zoning and ancillary diligence matters.Facilitate real estate acquisition, disposition and financing closings.Order and review UCC lien searches and handle financing statement filings.Assist attorneys in the drafting, reviewing and proofing of various closing documents for sales, loans, exchanges, and other real estate matters.Prepare post-transaction closing binders.Prepare corporate/company and partnership organizational documents and implement requisite state filings and obtain requisite secretary of state certificates.Prepare lease documents, transfer documents and general corporate documents.Work directly with attorneys and clients in connection with the foregoing.Other duties as assigned.
Education/Experience:Bachelor’s degree preferred, with degree in management/human resources desirable.Minimum of 5 years of experience as a Paralegal with focus on real estate
The OpportunityWe are seeking a Senior Docket Clerk, senior level to join our Firm. This position can be based in our Los Angeles or New York office (hybrid). The Senior Docket Clerk will maintain the docket and calendar for various state and federal court cases. Los Angeles Hours: 9 AM – 5 PM PT; New York: Noon – 8 PM ETEnsures staff calendar entries are accurate.Dockets and calendars documents through the Firm's calendar software.Utilizes various software systems and internal Firm reports to onboard new client-matters.Prepares and issues calendar software reports.Provides accurate and timely responses to requests and questions and ensures a high-quality work product that aligns with Firm values.Stays current on understanding Firm policies, industry trends, and professional development opportunities.Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures.Performs other tasks as needed.
QualificationsKnowledge of conventional and electronic filings in various State and Federal courtsKnowledge of Federal and State judicial rulesKnowledge of calendar softwareDemonstrates effective written and verbal communication skills to facilitate high-quality work productDemonstrates close attention to detailAbility to manage cases through vendor PacerPro, Public Access to Court Electronic Records (PACER), and other vendors the Firm utilizesCapable of managing multiple projects, tasks and remain organized while prioritizing and delegating workAbility to handle sensitive material and maintain confidentialityAbility to work well in a demanding fast-paced environmentAbility to exercise independent sound judgmentKnowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systemsFlexibility to adjust hours and work the hours necessary to meet operating and business needs
Education And Experience:Bachelor's DegreeMinimum of five years' related experience
!!MUST HAVE LEGAL/LITIGATION EXPERIENCE TO APPLY AND BE CONSIDERED!!
We are actively seeking an experienced Litigation/Legal Assistant to join our Los Angeles team. A collaborative and flexible work environment necessitates the ability to adapt to multiple roles in a small office, have attention to detail, and the ability to get along and work well with a fun and diverse team. The position is full-time hybrid/remote, with the option of working in-person and are expected in the office 1x a month. Our firm maintains a very flexible workplace approach. Work-Life balance is very important. Exact work location issues will be discussed and determined in the hiring process.
Office Location: Downtown LAThe ideal candidate must possess strong word processing skills, good technical skills, and be able to prioritize competing tasks. The ideal candidate will be able to effectively manage multiple cases and work for multiple attorneys (3-4). This individual will communicate frequently with courts, service providers, and clients. Strong communication skills are necessary.
ResponsibilitiesProvide administrative supportHandle communication with attorneys, courts, service providers, and clientsWork on matters involving court-based litigation and disputes being resolved with various administrative agenciesE-filing in both State and Federal courtsCalendaring, researching court rules/local rules/judge’s rules, and ability to cross-check calendaring using software such as MilanaDuties also may include the following tasks: travel arrangements, expense reports, entering attorney's timesheets, and other administrative and executive assistant type duties as assigned
QualificationsFamiliarity with law, legal procedures, and protocols5+ years of prior experience as a Legal Assistant in a litigation environment preferredProficient in Microsoft Word and Outlook programPosition requires critical thinking skills, strong written and verbal communication abilities, attention to detail, proof-reading skills, and ability to multi-task
Benefits:Competitive pay and incentivesMedical, dental, vision, and flexible spendingFirm paid benefits: EAP, Telemedicine, life insurance, STD, and LTD401(k), paid holidays, paid time off and paid parental leave programFun events and firm perksBusiness casual dressAnnual Holiday event and more
About the firm:A top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class/collective action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located in five locations throughout the state
Must have a Bachelor of Arts or Bachelor of Science degree or equivalent with a paralegal certificate form an ABA-approved program and a minimum of 5 to 10 years of directly related work experience.
Law Firm in Silicon Valley is seeking a Paralegal with 5 to 10 years of experience working in corporate transactions including IPO’s, mergers and acquisitions, re-incorporation, stock option plans and venture capital financing. Servicing a broad array of clients including technology start-ups, emerging growth companies and public firms. The position will provide a varied work experience, with a focus on incorporating high tech companies, perform records management, administer, and implement stock option plans, handle venture capital financing, and conduct blue sky research. Position will oversee intricate shareholder mailings with assistance of other legal analysts.
The ideal candidate must demonstrate integrity, solid attention to detail, superior communication skills and exceptional organizational ability. Candidates should have experience supporting IPO from start to finish, be experienced and diligent in maintaining all corporate governance documents including minute books and closing binders for complex transactions. Experience with stock options, stock splits and cap table management software (e.g., eProsper, Carta, etc.) is essential. Excellent computer skills required, including DocuSign, MS Office (Word, Excel, Outlook). Flexibility to work overtime as requested.
Are you an experienced Litigation Assistant ready to make an impact in a dynamic legal environment? We’re seeking a detail-oriented professional to join our litigation team, providing vital support to attorneys, paralegals, and trial fellows. This role offers a balance of challenging work, collaborative teamwork, and opportunities for growth.What You’ll Do:Draft, edit, and proofread legal forms, documents, and correspondencePrepare tables of authorities and tables of contents, and e-file using various platformsCoordinate with court clerks regarding local rules and prepare courtesy copies as neededAssemble hearing and exhibit binders for attorneysManage travel arrangements and process expense reimbursementsHandle time and data entry, as well as general file and document managementMaintain multiple attorney calendars, scheduling meetings, hearings, and conference callsOrganize meetings, events, trial logistics, and order court reporters or audio-visual equipmentEnsure timely submission of documents to docketing and monitor client invoice deadlinesProvide support for off-site trials and arbitration as neededWhat We’re Looking For:5+ years of experience in complex civil litigation as a legal or administrative assistant in a law firmProficiency in Microsoft Word, Excel, PowerPoint, and Outlook; familiarity with iManage is a plusStrong e-filing skills and knowledge of Federal and State court rulesExcellent communication, interpersonal, and time-management skillsAbility to prioritize tasks, handle high-pressure environments, and maintain confidentialityFlexibility to work occasional overtime and travel to off-site trials or arbitrationsMotivated, self-directed, and able to work independently with minimal supervisionPerks and Benefits:Competitive salary and opportunities for overtime payComprehensive medical, dental, and vision coveragePaid time off, holidays, and a 401(k) plan with employer matchingSupportive and inclusive workplace culture
The ideal candidate will be responsible for assisting our lawyers in all stages of litigation. The individual in this role primarily supports the firm’s trial team in a fast-paced civil litigation firm. Must have the ability to manage and coordinate complex litigation files, most of which are simultaneously scheduled for trial.
Responsibilities:Calendar and manage all deadlines, including meetings, pre-trial and trial deadlines, depositions, motions, IMEs/DMEs, mediations, etc.Under attorney direction, draft correspondence, pleadings, and discovery, and regularly communicate with clients, experts, and defense counsel in an effective and courteous manner.Proactively monitor files and escalate/prioritize issues requiring attorney involvement to avoid calendaring conflicts and completion of multiple simultaneous deadlines.Under attorney direction, draft pretrial and trial documents including lists of jury instructions, exhibit and witness lists, short statements of the case, and motions in limine.Prepare binders for mediations, depositions, and trials (exhibit and trial binders for final status conferences and trials primarily for cases in LA PI Hub).Organize and analyze discovery and documentary evidence including medical records, DME reports, depositions, discovery, investigative, and other documents.Review, interpret, and prepare medical chronologies and summaries of medical records and deposition testimony (page/line summaries).Prepare and handle tracking and disposition of subpoenas or other requests for information, including maintaining indexes of records received, when, and whether summarized.Ensure the organization of files including maintenance and management of all documents, including creating, maintaining, and updating indices, chronologies, witness lists, and witness files.Conduct research using online media for experts, background searches, and case investigation.Perform other duties as assigned by the attorney or administration.
Qualifications4+ years of prior civil legal assistant experience supporting litigators in civil defense or plaintiff-oriented litigation.Strong working knowledge of civil litigation and procedural deadlines, including pre-trial deadlines of demands for experts, exchange of experts, and fact and expert discovery cut-offs.Work ethic, diligence, and attention to detail.Professionalism, civility, and respect.Proficiency in MS Word, Excel, PowerPoint, and Outlook.Requires critical thinking skills, superior communication skills, decisive judgment, and the ability to work with minimal supervision.Performs timely handling of highly sensitive issues and materials related to cases.Proofreads personal work product.High School Diploma and Paralegal Certificate (or 4+ years of relevant work experience)
OVERVIEW:The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm’s clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.
REQUIRED duties and experience include:Document production and file managementExtensive experience with e-filing in administrative, state, and federal courtsDraft, proofread and edit correspondenceClient interaction/communication with clients, courts, and attorneysKnowledge of court rules and civil procedures in State and Federal jurisdictionsLegal calendaring via Juralaw and other electronic court rule programsManagement of multiple calendars, appointments, and travel arrangementsPreparation of travel/expense reimbursements
QUALIFICATIONS:High school diploma or GED; Associates/ Bachelor's degree preferredIn-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus
