Job DescriptionJob Description

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skills Read Less

Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Responsibilities Answer incoming phone calls and route them to the appropriate personSchedule appointments and maintain a calendarOrganize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriatelyContribute to company reportsMaintain an organized filing systemDevelop, update, and maintain relevant office proceduresQualificationsHigh school diploma/GED required, Associate’s degree or administrative training is preferredPrevious experience as an Administrative Assistant or in a similar positionFamiliarity with standard office equipment such as printers and fax machinesExcellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPointHighly organized with excellent time management skills and the ability to prioritize projects Read Less

Job DescriptionJob DescriptionJob Title: Senior Administrative Assistant – Financial Services
Location:Los Angeles, CA
Pays:$35-36 per hour

Company Overview:
Join a leading financial institution ranked among the top five largest banks in the United States. We are committed to excellence, innovation, and delivering world-class financial services. Our team is seeking a highly organized and proactive Senior Administrative Assistant to provide critical support to senior executives and cross-functional teams.

Position Overview:
As a Senior Administrative Assistant, you will serve as a key operational partner to leadership, ensuring seamless day-to-day operations and supporting strategic initiatives. This role requires a high level of professionalism, discretion, and the ability to manage complex administrative tasks in a fast-paced, highly regulated environment.

Key Responsibilities:
Provide comprehensive administrative support to senior executives, including calendar management, travel coordination, and meeting preparation.
Draft, review, and manage correspondence, reports, and presentations with accuracy and attention to detail.
Serve as a liaison between leadership, internal teams, and external partners, maintaining confidentiality and professionalism at all times.
Coordinate and track projects, initiatives, and deadlines across multiple departments.
Prepare and manage expense reports, procurement requests, and other financial documentation.
Assist with onboarding new team members and provide administrative support to broader team functions.
Identify opportunities to streamline processes and enhance operational efficiency.

Qualifications:
5+ years of executive or senior-level administrative experience, preferably in financial services or a highly regulated industry.
Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms.
Strong written and verbal communication skills, with impeccable attention to detail.
Ability to handle confidential information with discretion and professionalism.
Demonstrated problem-solving skills and proactive approach to administrative challenges.
Experience supporting C-level executives is highly desirable.

Why You’ll Love This Role:
Work directly with senior leaders in a top-ranked financial institution.
Opportunity to contribute to high-impact projects and initiatives.
Collaborative and inclusive work environment with growth and development opportunities.

Apply Today:
If you thrive in a fast-paced environment, have a passion for operational excellence, and want to support leaders driving financial innovation, we want to hear from you.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#8824

Company DescriptionThis company offers growth and a great group of people to work with.Company DescriptionThis company offers growth and a great group of people to work with. Read Less

Job DescriptionJob Description

Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach, exceptional organizational skills, and friendly demeanor will help create a welcoming environment. If you thrive on multitasking, excel at communication, and enjoy taking initiative this is the perfect position for you!

Responsibilities

Serve as the first point of contact with professionalism and warmth Operate multi-line phone systems to answer inquiries, direct calls accurately, and handle incoming Perform data entry tasks with precision using computer skills to update records, maintain databases, and ensure data accuracy Handle clerical duties such as filing, photocopying, proofreading documents, and organizing office supplies to keep the workspace tidy and efficient Assist with bookkeeping activities including invoicing, expense tracking, and basic QuickBooks entries to support office management Maintain office management tasks such as ordering supplies, managing mail distribution, and overseeing general administrative operations Provide personal assistant support when needed—such as preparing correspondence or managing schedules for team members 

Skills

Proven experience in office administration or clerical roles with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive) for daily tasks Familiarity with QuickBooks or other bookkeeping software is highly desirable Excellent computer literacy including data entry, proofreading, filing systems, and document management Strong customer service skills with professional phone etiquette and the ability to handle multi-line phone systems effectivelyExperience in front desk operations or receptionist roles is advantageous Personal assistant experience / background can add valuable insight into supporting executive needs 

Join us as an Office Administrative Assistant where your energy fuels our success! We’re committed to fostering a positive work environment that values your contributions while offering opportunities for growth. Your dedication will help ensure our office operates seamlessly—making a real difference every day!

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Job DescriptionJob DescriptionADMINISTRATIVE PROGRAM MANAGERJOB DESCRIPTION
Organizational Mission: Esperanza Community Housing Corporation is a social justice non-profit in South Central Los Angeles that achieves long-term, comprehensive community development. We recognize that Indigenous, Black, Latino, and immigrant communities are disproportionately impacted by historical oppression, health disparities, disinvestment, and displacement. Therefore, we develop and preserve affordable housing; elevate health equity and access to care; mobilize for environmental justice; create and protect local economic opportunities; expand engagement in arts and culture; and advocate for policies protecting human rights. Esperanza works collaboratively to strengthen South Los Angeles. In all of our actions, Esperanza builds hope with the community.
Position Purpose: Building on Esperanza’s 30+ year history, we’re launching an innovative Community Public Health Teams (CPHT) Program to elevate public health infrastructure in underserved South LA neighborhoods. Esperanza’s Promotores de Salud/Community Health Workers will conduct culturally-relevant health outreach such as assessing households and providing health referrals to St. John’s Community Health (SJCH) and LA County Department of Public Health (LADPH) community health centers, to improve health outcomes and healthcare accessibility.
The CPHT Administrative Program Manager will provide administrative oversight of the CPHT project to improve health outcomes. Responsibilities include supporting the team in meeting program outcomes, managing the program’s finances and budget, and leading reporting and coordination efforts with partners. With other CPHT Managers, the Program Manager will support a team of 20 Promotores with health outreach activities, collaborate with providers and care teams at SJCH and other community health centers, and coordinate logistics, curricula, reporting, and data analysis. The Administrative Program Manager will serve as the primary administrative liaison to the LADPH.
Key Responsibilities: CPHT Administration and Operations ManagementProvide administrative oversight and coordination for the CPHT project, including staff management, finances, and budgets. Serve as the liaison to LADPH for administrative, coordination and reporting matters.
CPHT Program Collaborative Leadership
Organize and implement Promotores trainings on data collection and storage.Meet bi-weekly with core Promotores to review caseloads and coordination with providers.Monitor caseloads of all Promotores, analyze reports, supervise client enrollment timelines, measure progress towards goals, and track Promotores’ support of clients.Integrate Promotores with care teams working in clinics.Coordinate with SJCH and/or care teams to create, review, and triage lists of asthma patients who need to engage with Promotores.Coordinate special community events such as health assessments, mobile dental clinics, flu clinics, COVID 19 updates, etc. as determined by Promotores, communities, and partners.

Organizational LeadershipParticipate in ongoing quality improvement activities within the program and organization.Write and submit grant reports.Conduct basic accounting for project expenses and program management.Coordinate with Esperanza’s Healthy Homes, Healthy Breathing and Management teams.
Supervisor: Program Director
Requirements:Education: Bachelor’s degree in Public Health, Public Policy, Social Work, or a related field (or equivalent combination of education, training and experience). 1-3 years experience implementing public health or social service programs in underserved communities, preferably including administrative oversight, assessment and evaluation.1-3 years experience with a non-profit or community-based organization.1-3 years experience in project management or coordination.Bilingual (English/Spanish) strongly preferred.Excellent interpersonal, teamwork, detail-oriented, follow-through and verbal and written communication skills.Willingness to serve persons with limited access to healthcare and from different cultures.Understanding of healthcare and social service systems, including processes for enrolling in public benefits and knowledge of OSHA and HIPAA regulations.Knowledge of South LA community-based organizations and resources, particularly among refugee, immigrant, Black and Latino communities.Comfortable analyzing reports and using data to drive performance results.Ability to exercise judgment in the application of professional services.Familiarity with medical terminology preferred.Computer literacy and familiarity with MS Office, MS SharePoint, MS Teams, Zoom, Google Suite, and electronic medical records and statistical analysis software preferred. Valid California Driver’s License and proof of insurance if driving a personal vehicle.
Physical demands: Ability to lift/move up to 35 pounds, for example files and promotional materials.Ability to participate in community health canvassing in the field, which involves climbing stairs, walking in neighborhoods during the day, and carrying program materials.Ability to travel for in-person meetings and events in South Los Angeles.
Compensation: The Administrative Program Manager is a full-time, exempt position with an annual salary range of $70,000-$80,000. Salary is based on qualifications and experience. Esperanza Community Housing offers comprehensive benefits that include: 100% medical and dental, cash in lieu of medical and dental, unemployment, 401K with matching, group life, accidental death, long-term disability, and holiday/vacation/sick leave pay.
To Apply: Please submit a resume, cover letter and three professional references to HR@esperanzacommunityhousing.org with a subject line: Administrative Program Manager.
Esperanza Community Housing is an affirmative action, equal opportunity employer and encourages applications from all qualified candidates regardless of race, color, ethnicity, age, gender, sexual orientation, marital or parental status, religion, disability, or any other status protected by laws or regulations. We work to ensure fair treatment of applicants and employees and actively enforce zero tolerance policies against discrimination and harassment.
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Job DescriptionJob Description

A well-established, quality heating and air conditioning company in Reseda is seeking a dependable, experienced, and hands-on Office Manager for a full-time position, Monday through Friday.

Requirements:

Must have legal work documents and a valid California Driver’s LicenseBilingual (English/Spanish) is a plusExcellent communication skills—both verbal and writtenHighly organized, detail-oriented, and able to multitask effectivelyProfessional and clean in both appearance and work habitsPrior experience in the service industry (HVAC, plumbing, or electrical) is a strong plus

Job Responsibilities Include (but are not limited to):

Customer service and client relationsScheduling service calls and coordinating technician dispatchCommunicating with suppliers and vendorsGeneral office duties: typing, filing, emailing, data entry, etc.

We Offer:

401(k) retirement planPaid national holidays and vacationLong-term employment opportunitySupportive, family-oriented work environment

Come grow with us!

Company Descriptiona Family oriented Air conditioning service and installation company established in 2005.
located in a very peaceful area, allowing a nice and quiet working environment.Company Descriptiona Family oriented Air conditioning service and installation company established in 2005.\r\nlocated in a very peaceful area, allowing a nice and quiet working environment. Read Less

Job DescriptionJob Description

Was your last job a small office environment? Do you have Administrative Assistant skills and experience of at least 2 years in each job you have worked? Are you well versed using Outlook task function, Excel spreadsheets, and handle a lot of data entry/input? If you answered yes, then this long-term temporary role may be the right match for you. Job may grow into a temporary-to-hire for the right person.

Once hired as a regular employee, you will occasionally be asked to travel in the Southern California region to some client offices. Mileage is reimbursed.

Answer telephone calls, record keeping/documentation, data entry, emails, research for other businesses, and other office duties. Good follow-up skills are essential. Quick learner with ability to retain information easily. Self-motivated, focused, detail-oriented, and very quick typing skills (above 45wpm).

Highly proficient using the Outlook "task function" and Excel on an intermediate level. They prefer this person is familiar using formulas. A high-level of computer aptitude is necessary.

Quick touch typing above 45wpm (55wpm ideal)Able to work with a large amount of data tracking on Excel spreadsheetsExcellent communication (verbal and written)Able to meet office deadlines and client timelinesSuperb grammar and spellingStrong experience using the task function, calendar, and emails in OutlookAnswer calls, upkeep and maintenance of records/files, mail processing, and other office tasksResearch information to assist businesses with HR/Payroll related questions

High School diploma or equivalent. College courses or degree helpful, not required. Regular and consistent attendance is an essential part of the job. Up to $24-$25/hr. DOE & good benefits M-F 8:30am-5pm.

THIS POSITION IS "IN-OFFICE," AND NOT OFFERED OR AVAILABLE IN A REMOTE OR HYBRID CAPACITY.

 

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As required by LA County’s Fair Chance Ordinance, California State’s Fair Chance Act and Article 9 added to Chapter XVIII of the Los Angeles Municipal Code. SEC. 189.04. NOTICE AND POSTING REQUIREMENTS FOR EMPLOYERS. A. Employers shall state in all solicitations or advertisements seeking Applicants for Employment that the Employer will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of this article. Equal Employment Opportunity is THE LAW. Applicants are protected under Federal law from discrimination on the following bases: RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN Title VII of the Civil Rights Act of 1964, Title I and Title V of the Americans with Disabilities Act of 1990, The Age Discrimination in Employment Act of 1967, by Title VII of the Civil Rights Act, as amended, the Equal Pay Act of 1963, Title II of the Genetic Information Nondiscrimination Act of 2008, Section 503 & 504 of the Rehabilitation Act of 1973, The Vietnam Era Veterans’ Readjustment Assistance Act of 1974, in all areas of hiring and employment.

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Job DescriptionJob Description

We are looking for a detail-oriented Bilingual Administrative Assistant to join our team in Canoga Park, California. This Contract-to-Permanent position offers an excellent opportunity for a motivated individual to contribute to daily office operations and ensure smooth administrative processes. The ideal candidate will have strong organizational skills and proficiency in Microsoft Office tools, supporting various clerical and customer service tasks.

Responsibilities:

• Manage daily office operations, including clerical tasks and correspondence.

• Utilize QuickBooks, Microsoft Excel, Word, Outlook, and other Office Suite applications to create and manage documents.

• Handle billing functions and related administrative procedures with precision.

• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.

• Organize and maintain office files, ensuring easy access and retrieval.

• Support scheduling and coordination of meetings, appointments, and events.

• Assist with data entry and record-keeping to maintain accurate organizational information.

• Communicate effectively with team members and external contacts.

• Perform general office duties, ensuring a clean and organized workspace.

• Collaborate with colleagues to improve workflows and enhance efficiency.

• Proficiency in Microsoft Excel, Word, Outlook, and other Office Suite applications.

• Must have experience using QuickBooks.

• Previous experience in office administration or clerical roles.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Ability to handle billing and correspondence tasks accurately.

• Customer service skills with a detail-oriented and friendly approach.

• Detail-oriented approach to managing office files and records.

• Ability to work both independently and collaboratively within a team.

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Job DescriptionJob Description

We are looking for an organized and personable Office Coordinator to join our team on a contract basis in Playa Vista. In this role, you will be the first point of contact for guests and visitors while ensuring the smooth day-to-day operations of the office. The position requires a proactive individual who excels at multitasking and thrives in a collaborative environment. This is a part time role Tuesday, Wednesday and Thursday from 10-2 until mid-January.

Responsibilities:

• Welcome and check in guests and visitors, providing a friendly and detail-oriented first impression.

• Coordinate food orders for lunches, happy hours, and other office events.

• Manage and restock supplies in two kitchen areas to maintain a clean and organized space.

• Oversee the setup and maintenance of conference rooms to ensure they are ready for meetings and events.

• Assist in event and meeting preparation, including lifting and arranging materials weighing up to 35 pounds.

• Handle scheduling and calendar management tasks using Microsoft Outlook.

• Communicate effectively using tools such as Teams, Slack, and other instant messaging platforms.

• Answer incoming calls and direct inquiries to the appropriate team members.

• Monitor and replenish office supplies to ensure daily operations run smoothly.

• Proven experience in reception or office coordination roles.
• Proficiency with Microsoft Outlook, Teams, and Slack for communication and scheduling.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Comfortable lifting and moving objects weighing up to 35 pounds.
• Basic skills in Microsoft Excel and familiarity with other office software.
• Excellent written and verbal communication abilities.
• A team-oriented mindset with a proactive approach to problem-solving. Read Less

Job DescriptionJob Description

West Angeles Church of God in Christ

PARTNER COORDINATOR

Reports to: Connections Director

Department: Connections Team

The Partner Coordinator is responsible for overseeing the organization and maintenance of the church's membership database, ensuring its accuracy, security, and accessibility. The Partner Coordinator plays a crucial role in ensuring that the church's member data is accurately recorded, secure, and utilized effectively to support church operations and foster communication and member engagement.

Key Responsibilities:

Database Management:

Maintain and update CCB with accurate and current member information.

Ensure the integrity of the database by regularly reviewing, cleaning, and validating data.

Data Entry and Record Keeping:

Manage the process of entering new member information into CCB.

Keep detailed records of member attendance and participation in church activities.

Security and Privacy:

Implement and maintain robust security protocols to protect member data from unauthorized access and breaches.

Ensure compliance with data protection regulations and privacy policies.

Data Reporting and Analysis:

Generate and distribute regular reports and dashboards to church leadership, providing insights into membership trends, growth, and engagement.

Assist in data analysis for decision-making processes, such as event planning, outreach efforts, and resource allocation.

Member Communication:

Facilitate communication with church members by using the database to send emails, newsletters, e-blasts, and event invitations.

Collaborate with church staff to ensure effective, consistent, and personalized communication with members.

Training and Support:

Train church staff and volunteer leaders to use the database effectively and efficiently.

Provide ongoing support and troubleshooting for database users.

Reception support services as needed.

Integration and Upgrades:

Identify opportunities for integrating CCB with other church management systems or software.

Stay updated on the latest database management technologies and suggest upgrades or improvements.

Member Engagement and Outreach:

Work with church leadership to develop strategies for member engagement and outreach, utilizing the database to track progress and outcomes.

Qualifications:

Bachelor's degree in a related field (e.g., information technology, data management, or database administration) is preferred.

Previous experience in database management or a similar role is a plus.

Strong attention to detail and data accuracy.

Knowledge of database software and management tools (e.g., Microsoft Excel, Access, and Shelby software).

Familiarity with data protection and privacy regulations (e.g., GDPR, HIPAA) is beneficial.

Excellent communication and interpersonal skills.

Ability to work effectively in a team and independently.

Strong problem-solving and troubleshooting abilities.

Working Conditions:

This role typically operates in an office environment within the church premises.

It may require occasional evening and weekend work, especially during special church events or member outreach efforts.

Faith-Based Employer

West Angeles Church of God in Christ is a faith-based, religious organization. We seek team members who support our faith-based mission and can contribute to a spiritually-grounded, purpose-driven work environment.

We are an equal opportunity employer and comply with all applicable non-discrimination laws. All employment is subject to our mission and values, which are central to our identity and operations.

Status: Non-exempt

Compensation Range: $21.96 - $26.36 per hour

To Apply: Send your resume and a cover letter to hr@westa.org. Please include the job title in the subject line. Read Less

Job DescriptionJob Description

We are seeking an Office Secretary with bilingual speaking (Spanish/ English) skill to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsCompany DescriptionArc City is a general contractor company.Company DescriptionArc City is a general contractor company. Read Less

Job DescriptionJob Description

POSITION SUMMARY: Under the direction of the Facility Manager, The Facilities Assistant will be responsible for handling daily tasks associated with the day-to-day operations of Facilities Department. These responsibilities may vary depending upon the specific needs of the department.

Essential Duties and Responsibilities

1. Composes simple correspondence; types letters and assists with revising and/or creating new facility forms.

2. Organizes and maintains departmental files to ensure the efficient recovery of business information.

3. Collects, sorts, and prepares all incoming/outgoing mail and interoffice correspondence for internal distribution and/or courier pick up. May also be required to handle FedEx or UPS mailings.

4. Maintains logs that comply with state regulations; construction/project binders; insertion of updates to the emergency operation plan and assists with distribution of disaster preparedness information.

5. Receives and processes work/repair request for repairs, installations, assemblies or modifications within all facility locations.

6. May be requested to research vendors, create contractor lists and confirm contact names and mailing information.

7. Pro-actively monitors general condition of facility and completes daily Environment of Care inspection sheet.

8. Provide coverage for Facility Clerk when necessary.

9. May be required to travel to different to facility locations.

Qualifications and Experience Requirements

Min. high school diploma Basic office skills and familiarity of Word, Outlook, and Excel. Ability to work independently or cooperatively as a member of a team to complete work on schedule according to quality standards. Excellent people orientation, interpersonal sensitivity and inclusive style. Approachable and confident in dealing with people. Good communicator, comfortable in dealing with people at all levels Comfortable with adapting to varying duties and new processes within a fast-paced environment. Ability to lift or bend repeatedly, lifting up to 50 lbs.Possession of a valid California Driver’s license.Company DescriptionT.H.E. Health and Wellness Centers is a nonprofit community clinic in South Los Angeles. For more than 50 years, we've provided high-quality, low cost healthcare and preventative education for all.

We are an Equal Opportunity Employer.Company DescriptionT.H.E. Health and Wellness Centers is a nonprofit community clinic in South Los Angeles. For more than 50 years, we've provided high-quality, low cost healthcare and preventative education for all.\r\n\r\nWe are an Equal Opportunity Employer. Read Less

Job DescriptionJob Description

Seeking a proactive and detail-oriented Admin/Department Assistant to support expanding Information Technology/Data Team in Los Angeles.

Key Responsibilities

Provide high-level administrative and operational support to four executives on the Data Insights team

Manage complex calendars, coordinate meetings, secure conference rooms, and handle incoming calls with professionalism

Process expense reports and ensure smooth day-to-day scheduling and communications

Maintain confidentiality when handling sensitive data, internal communications, and proprietary materials

Assist with collecting, cleaning, and organizing data from multiple sources—such as streaming platforms, social networks, and other digital channels

Help streamline and document data workflows and processes, ensuring accuracy and consistency across systems

Support department-wide initiatives related to training, data governance, platform management, and vendor relations

Qualifications

Bachelor’s degree required

At least one year of professional office or administrative experience (reception or agency experience a plus)

Proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, and Word

Exceptional organizational, communication, and multitasking abilities

A collaborative mindset and polished, professional demeanor

Strong interest in building a career in data, analytics, or business intelligence

Awareness of current entertainment trends across TV, film, music, and digital media

Familiarity with key social media platforms and digital engagement tools

Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

LHH | Privacy Policy

View the Lee Hecht Harrison Privacy Policy here and learn more about how information is handled on the site. Please contact us if you require more information.

Pay Details: $27.00 per hour

Search managed by: Michelle Schiller

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Job DescriptionJob Description

Administrative Assistant for Medical Office

A medical office in Los Angeles seeks an administrative assistant for the day-to-day operations. The candidate will be responsible for performing a variety of administrative tasks and assisting with the daily office needs. Duties include scanning, filing, organizing and maintaining charts, faxing, getting authorizations and scheduling testing, obtaining test results and providing clerical assistance as needed. Looking for someone to start right away!

Daily work hours: M- F 10 am - 3:30 pm (no evenings, no weekends) 

Company DescriptionSolo practice medical doctor.Company DescriptionSolo practice medical doctor. Read Less

Job DescriptionJob Description

SCOPE AND PURPOSE:

Douglas Emmett is seeking a dynamic, customer service oriented Administrative Assistant. This position is an introduction to a career in commercial property management. Douglas Emmett offers ample growth opportunities and the anticipated career progression for this Administrative Assistant would be to Assistant Property Manager.

 

RESPONSIBILITES:

· Administrative support to the Property Manager by handling Office of the Building operations.

· Greet visitors to the office and answer incoming calls to the management office.

· Prepare tenant rent statements, code payments for deposit and contact tenants if payments not received timely.

· Responsible for running monthly reports including leasing report, stacking plan, deal list, tenant contact list, emergency contact list and delinquency report for Property Managers review and approval.

· Dispatch engineering to handle tenant service requests and confirm timely completion of work through online portal.

· Order office and kitchen supplies.

· Assist in coordinating tenant welcome gifts and tenant events.

· Special projects as assigned by Property Manager.

 

QUALIFICATIONS:

· 2+ years of customer service or administrative experience.

· Strong written and verbal communication skills.

· Ability to exercise good judgment and professional demeanor when interacting with building management, tenants and vendors.

· Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.

· Projects a professional image by meeting Douglas Emmett dress code standards.

· Can perform the essential physical requirements of the position with or without reasonable accommodation.

Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.

The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.\r\n\r\nThe Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value. Read Less

Job DescriptionJob Description

Job Description:

Join us as an administrative assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations across various departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

Job Responsibilities and Tasks:

Reports directly to the CEO / COO.Manage daily administrative tasks as assigned.Coordinate team meetings and events and prepare agendas.Assist with event planning and travelManage uniform and company swagAssist with management of certificates of insurancePerform other duties as defined by the CEO / COO

Required Skills and Qualifications:

Proven experience as an administrative assistant or similar role.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)Excellent organizational and time-management skills.Strong communication and interpersonal abilities.Ability to work independently and as part of a team.High school diploma or equivalent; associate or bachelor’s degree preferred.Company DescriptionOur culture emphasizes training, growth and teamwork. We have a great benefits package! Ollivier Corporation has been in business since 1987, and is a proven industry leader. Ollivier is a managed security provider. This means that we support all aspects of a clients security program. From security systems to security personnel, Ollivier is a trusted adviser for some of the largest companies in Southern California.Company DescriptionOur culture emphasizes training, growth and teamwork. We have a great benefits package! Ollivier Corporation has been in business since 1987, and is a proven industry leader. Ollivier is a managed security provider. This means that we support all aspects of a clients security program. From security systems to security personnel, Ollivier is a trusted adviser for some of the largest companies in Southern California. Read Less

Job DescriptionJob Description

We're a home care company looking for someone to work with our team and support the back office with the administrative, credentialing, payroll, and data entry. 

The ideal candidate will posses strong clerical skills, excellent communication abilities, and a proactive approach to managing administrative tasks. Experience with Human resources, bilingual (english/spanish) and ability to multi-task a huge plus. 

 

**This is a Full-time position, MUST be able to work In-office (Los Angeles)  Monday - Friday 9am - 5pm**

Duties

Collecting and organizing employee files, and state documents. maintaining all employee files up to date with state regulations and match our system records.Assisting with payroll entry, collecting time sheets, and verifying all system hours. Perform data entry, filing, and document proofreading to ensure accuracy and organization across all administrative records.Handle correspondence via email, phone, and written communication with attention to proper phone etiquette and customer support standards.Assist with special projects related to office management or administrative support as needed, demonstrating strong organizational skills and time management.

Qualifications

Proven experience in an office environment with strong clerical and administrative skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.Strong written and verbal communication skills; multitasking abilities are a plus for diverse client interactions.Demonstrated proficiency in data entry, proofreading, filing systems, and calendar management.Knowledge of payroll, credentialing, and human resources a plusAbility to  play a vital role in supporting our office’s success through exceptional organizational skills, proactive service delivery, and efficient administrative management!Bilingual a plus (english/spanish)Company DescriptionRose's Agency Home Care is a devoted supportive team, going above and beyond for our clients and community. We pour our whole heart into taking care of each and every one of our clients.

We look forward to hearing from you,Company DescriptionRose's Agency Home Care is a devoted supportive team, going above and beyond for our clients and community. We pour our whole heart into taking care of each and every one of our clients. \r\n\r\n \r\nWe look forward to hearing from you, Read Less

Job DescriptionJob Description

Position Overview

We are seeking a professional, organized, and customer-focused Administrative assistant for our Front Desk and Will Call Department to join our to join our prestigious plumbing and hardware showroom. The ideal candidate will be a self-starter with excellent customer service skills, capable of managing front desk operations, supporting sales staff, and maintaining the showroom. This role requires multitasking, attention to detail, and a positive attitude to ensure a seamless experience for clients and staff. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment.

Key Responsibilities

Front Desk Operations:

Greet clients and visitors with a warm and professional demeanor.

Answer and direct incoming phone calls promptly and courteously.

Process payments, release orders, and handle credits accurately.

Process returns efficiently, ensuring compliance with company policies.

Logistics and Will call Support:

Receive and send UPS shipments, ensuring accurate documentation and timely processing.

Support staff with administrative tasks, including order tracking and inventory updates.

Receive and process shipments

Sales Support:

Assist sales staff with client inquiries, order processing, and product information.

Coordinate with sales team to ensure a smooth client experience

Organizational Excellence:

Maintain accurate records for payments, orders, credits, and returns.

Stay proactive in managing tasks and anticipating showroom needs

Maintain showroom’s appearance

Qualifications

Bachelors degree; additional experience in customer service, plumbing, hardware, building material, or construction management experience a plus

Proven experience in a front desk, receptionist, will call or customer service role.

Exceptional interpersonal and communication skills.

Strong organizational skills with a keen attention to detail.

Ability to multitask and prioritize in a fast-paced environment.

Proficiency in basic computer applications (e.g., Microsoft Office, email, and POS systems).

Self-motivated with a proactive approach to problem-solving.

Professional appearance and demeanor suitable for a high-end showroom.

Physical Requirements

Ability to lift and move packages up to 35 lbs for UPS shipments.

Ability to stand, walk, lift and perform light cleaning tasks as needed.

 

 

Company DescriptionSince 2000, our high-end plumbing and hardware showrooms have been a cornerstone of luxury design and construction. Specializing in premium projects, we collaborate with the industry's top designers, architects, and builders to deliver world-class products and unparalleled service. With a strong construction background, our experienced team—many of whom have been with us for years—has earned an exceptional reputation for excellence. Renowned for our commitment to quality and craftsmanship, we are a trusted partner in creating extraordinary spaces.Company DescriptionSince 2000, our high-end plumbing and hardware showrooms have been a cornerstone of luxury design and construction. Specializing in premium projects, we collaborate with the industry's top designers, architects, and builders to deliver world-class products and unparalleled service. With a strong construction background, our experienced team—many of whom have been with us for years—has earned an exceptional reputation for excellence. Renowned for our commitment to quality and craftsmanship, we are a trusted partner in creating extraordinary spaces. Read Less

Job DescriptionJob Description

We are looking for an Administrative Coordinator to join our client's team in Woodland Hills, California. This long-term contract to hire position offers an excellent opportunity to contribute to development efforts while honing your organizational and administrative expertise. The role involves supporting the Director of Development with various administrative tasks, including maintaining donor database records and managing schedules.

Responsibilities:

• Provide comprehensive administrative support to the Development department, ensuring smooth day-to-day operations.

• Perform accurate and efficient data entry to maintain and update donor databases.

• Handle inbound calls professionally and address inquiries or redirect them as needed.

• Manage calendars effectively, scheduling meetings and coordinating appointments.

• Assist in planning and organizing events, meetings, and other engagements.

• Prepare reports, presentations, and other documents as required.

• Maintain organized records and files for easy access and retrieval.

• Collaborate with team members to ensure timely completion of projects.

• Monitor and order office supplies to support operational needs.

• Uphold confidentiality and professionalism in handling sensitive information.

• Minimum of 2 years of experience in administrative support or a related role. Experience in the nonprofit industry is a huge plus!

• Proficiency in data entry and database management.

• Strong organizational and time management skills.

• Excellent communication skills, both written and verbal.

• Ability to handle inbound calls and provide exceptional customer service.

• Experience with calendar management and scheduling.

• Proficiency in Microsoft Office Suite and other relevant software.

• High level of attention to detail and accuracy in work.

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Job DescriptionJob Description

The Administrative Assistant plays a vital role in supporting the Administration Department, encompassing a wide range of responsibilities. Key duties include managing the administrative calendar and correspondence, facilitating effective communication among clinic staff, providers, and managers, and fostering strong relationships with the administrative office, board members, and other key stakeholders. In addition, the Administrative Assistant will create reports and presentations to support the clinic office and staff team, prepare for staff and board meetings, and assist in organizing large-scale events for personnel. This role also involves managing both paper and electronic records, as well as completing various projects as assigned. The Administrative Assistant will proactively address and resolve any day-to-day issues that may arise, ensuring the smooth operation of the department.

ESSENTIAL JOB FUNCTIONS

Administrative

· Provide comprehensive reception, telephone, and administrative support to the Administration Department and overall office operations on a daily basis.

· Assist in the planning and execution of program events and meetings.

· Oversee the Administration Department’s budget records and manage payment requests efficiently.

· Maintain confidential files with the utmost discretion.

· Draft professional correspondence for communication with staff and vendors.

· Create and design communication materials for both internal and external stakeholders.

· Manage vendor services effectively to ensure smooth operations.

· Act as a liaison between department heads to facilitate collaboration.

· Update, organize, and maintain both electronic and physical filing systems for client and administrative records.

· Perform general clerical duties, including photocopying, faxing, mailing, filing, office organization, and various errands as required.

· Execute hospitality duties, such as greeting guests, arranging site visits, and providing “gatekeeper” support for the clinic office.

Development

· Contribute to the planning, organization, and implementation of special events, meetings, and fundraising campaigns.

· Assist in enhancing program capacity as directed by leadership.

· Conduct thorough internet research on diverse topics and processes to support development initiatives.

 

KEY RESULTS

· Optimize the time of Senior Leadership by effectively screening and prioritizing appointment requests.

· Take ownership of calendar management, demonstrating excellent communication skills while coordinating meetings for the Executive office, management, staff teams, and the board.

· Arrange necessary amenities for meetings to enhance the experience.

· Support the preparation and review of reports, presentation materials, and other documents, including agendas, minutes, and thank-you notes, while maintaining confidentiality where appropriate.

· Successfully prioritize and manage multiple projects simultaneously to ensure timely completion and high-quality outcomes.

MINIMUM QUALIFICATIONS

· Bachelor’s Degree required

· At least 2 years’ experience as Administrative Assistant, preferably in a professional healthcare environment.

· Maturity and ability to work with difficult people & situations.

· Ability to follow and provide detailed instructions.

· Excellent written and verbal communication skills.

· Project management experiences a plus.

· Strong sense of judgment, discretion, and confidentiality.

· Ability to quickly learn new healthcare programs as needed.

· Strong knowledge of MS Office software (Word, Excel, PowerPoint & Outlook).

· Exceptional attention to detail & accuracy, including proofreading skills.

· Ability to prioritize duties, multi-task in a fast-paced environment, and apply common sense when carrying out duties.

· Subject to a background check and sign confidentiality disclosure.

 

Kheir Clinic provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kheir Clinic complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Kheir Clinic will consider for employment all qualified Applicants, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Please note that this job description is subject to change to meet the needs of Kheir Clinic.

Company DescriptionKheir Clinic (formally known as Kheir Center) is a nonprofit community clinic and Federally Qualified Health Center in Wilshire Center/Koreatown, located approximately 3 miles west of Downtown LA. We are committed to providing linguistically and culturally-sensitive quality primary healthcare and human services support to the underserved and uninsured residents of Southern California. Kheir Clinic was established in 1986 to serve as a bridge between the low-income, recently-immigrated, non-English speaking Korean community and local health and social service providers in LA. Today, Kheir is a broad-based agency and Federally Qualified Health Center (FQHC) that provides comprehensive services for underserved populations in four interrelated areas: Health Care, Human Services, Adult Day Health Care, and Affordable Housing. Kheir is currently the only Federally Qualified Health Center (FQHC) in the nation that offers a full suite of services in 5 different languages including: English, Bengali, Korean, Spanish and Thai. We currently have 7 sites and 140 employees with 15+ contract consultants. We are expected to provide over 85,000 patient visits this year. Our strength comes from the social impact our organization makes on improving the lives of all our patients and the community at large. We invite you to learn more about Kheir Clinic online! www.lakheir.orgCompany DescriptionKheir Clinic (formally known as Kheir Center) is a nonprofit community clinic and Federally Qualified Health Center in Wilshire Center/Koreatown, located approximately 3 miles west of Downtown LA. We are committed to providing linguistically and culturally-sensitive quality primary healthcare and human services support to the underserved and uninsured residents of Southern California. Kheir Clinic was established in 1986 to serve as a bridge between the low-income, recently-immigrated, non-English speaking Korean community and local health and social service providers in LA. Today, Kheir is a broad-based agency and Federally Qualified Health Center (FQHC) that provides comprehensive services for underserved populations in four interrelated areas: Health Care, Human Services, Adult Day Health Care, and Affordable Housing. Kheir is currently the only Federally Qualified Health Center (FQHC) in the nation that offers a full suite of services in 5 different languages including: English, Bengali, Korean, Spanish and Thai. We currently have 7 sites and 140 employees with 15+ contract consultants. We are expected to provide over 85,000 patient visits this year. Our strength comes from the social impact our organization makes on improving the lives of all our patients and the community at large. We invite you to learn more about Kheir Clinic online! www.lakheir.org Read Less