Job DescriptionJob Description
Description
Position Summary
The Accounting & HR Administrative Assistant supports daily operations of the Accounting and Human Resources departments through a combination of bookkeeping support, payroll processing, and general office administrative duties. The position requires strong organizational skills, attention to detail, discretion with confidential information, and the ability to manage multiple tasks in a deadline-driven environment.
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Essential Duties and Responsibilities
Accounting / Bookkeeping Support
Assist with daily bookkeeping tasks including data entry, account reconciliations, and transaction recording
Support accounts payable and accounts receivable processing
Prepare and maintain financial and administrative records and files
Assist with invoice tracking, coding, and documentation
Help compile reports and spreadsheets for accounting review
Support month-end and year-end close processes as assigned
Payroll Processing
Process and submit weekly payroll accurately and on schedule
Collect, review, and enter timekeeping and pay data into the payroll system
Verify hours worked, pay rates, deductions, and adjustments prior to submission
Coordinate with supervisors and HR regarding time or pay discrepancies
Maintain payroll records and supporting documentation
Respond to routine payroll-related employee inquiries
Generate standard payroll reports as requested
Work is performed under HR Manager oversight, with final payroll review and approval completed by HR prior to release
HR Administrative Support
Provide administrative support for HR processes and employee records
Assist with onboarding paperwork and offboarding documentation
Help track required forms, acknowledgements, and compliance documents
General Office Administration
Perform general clerical duties including filing, scanning, and document management
Prepare correspondence, forms, and internal communications
Maintain organized electronic and physical filing systems
Support special projects for Accounting and HR or other duties as assigned
Required Skills and Abilities
Strong attention to detail and accuracy in payroll and financial data
Ability to maintain strict confidentiality with payroll and employee information
Good organizational and time management skills
Ability to follow established procedures and internal controls
Basic understanding of bookkeeping and payroll concepts
Clear written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Problem-solving mindset with willingness to learn new systems and processes
Ability to work independently while working under review and oversight
Technical Skills
Microsoft Word and Microsoft Excel (intermediate level)
Ability to create and maintain spreadsheets and basic reports
Experience with accounting systems, Dynamics 365 Business Central ERP is preferred, but not required
Experience with payroll systems, ADP Workforce Now is a plus but not required
Comfortable learning new software platforms
Skills
payroll processing, human resources administration, accounts payable accounts receivable, adp workforce now, employee record keeping, reconciliation, employee relations, bilingual, microsoft dynamics
Top Skills Details
payroll processing,human resources administration,accounts payable accounts receivable
Additional Skills & Qualifications
Required Skills and Abilities
Strong attention to detail and accuracy in payroll and financial data
Ability to maintain strict confidentiality with payroll and employee information
Good organizational and time management skills
Ability to follow established procedures and internal controls
Basic understanding of bookkeeping and payroll concepts
Clear written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Problem-solving mindset with willingness to learn new systems and processes
Ability to work independently while working under review and oversight
Technical Skills
Microsoft Word and Microsoft Excel (intermediate level)
Ability to create and maintain spreadsheets and basic reports
Experience with accounting systems, Dynamics 365 Business Central ERP is preferred, but not required
Experience with payroll systems, ADP Workforce Now is a plus but not required
Comfortable learning new software platforms
Preferred Qualifications
2–5 years of administrative, accounting support, or payroll support experience
Coursework or certification in accounting, bookkeeping, business administration, or HR preferred
Ideal candidate would have AP, AR (or both,), and some payroll experience. Any HR related experience outside of payroll is a bonus
bilingual highly preferred but not required
Experience Level
Entry Level
Job Type & Location
This is a Contract to Hire position based out of Los Angeles, CA.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Los Angeles,CA.
Application Deadline
This position is anticipated to close on Jul 9, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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