Job DescriptionJob Description
Our client is looking for a Lease & Tenant Coordinator to help manage the process from the time a tenant signs a lease through move-in and throughout their occupancy.
This person will work closely with tenants, Leasing, Construction, Property Management, Development, and Accounting teams to make sure lease requirements, tenant improvements, payments, paperwork, and important deadlines are handled properly.
The ideal candidate is organized, detail-oriented, professional, and comfortable communicating with tenants and internal teams.
Key ResponsibilitiesTenant & Lease Coordination
Manage and track the tenant process from lease signing through occupancy.
Maintain regular communication with tenants and help resolve questions or issues related to their lease, account, or property.
Build and maintain positive working relationships with tenants.
Coordinate the collection and distribution of lease documents and required information.
Obtain tenant drawings, approvals, paperwork, and other required documents.
Prepare and maintain lease briefs for amendments, assignments, terminations, and renewals.
Track important lease dates, construction milestones, occupancy dates, renewals, rent increases, and lease expirations.
Construction & Property Management Support
Coordinate the overall tenant delivery process with Construction and Property Management.
Prepare and distribute lease exhibits and turnover documentation.
Coordinate approvals related to tenant improvements and lease administration.
Track Tenant Improvement Allowances (TIA) and related documentation.
Communicate tenant concerns and project updates to Leasing, Development, Construction, and Property Management.
Participate in monthly or as-needed Business Development meetings to provide updates on tenant issues and progress.
Accounts Receivable & Collections
Review tenant accounts receivable (A/R) reports on a weekly basis.
Follow up with tenants regarding overdue or delinquent payments.
Work with Accounting and Property Management to resolve billing or balance disputes.
Prepare monthly reports showing collection activity and progress.
Coordinate long-term collection efforts with collection agencies and collection attorneys.
Monitor tenant payments and initiate collection procedures when necessary.
Lease Renewals & Reporting
Monitor upcoming lease renewals, rent increases, and lease expirations.
Prepare reports for Property Management regarding upcoming renewals and expirations.
Follow up on renewal and rent increase activities as directed.
Prepare written tenant correspondence, including rent increase notices, reconciliations, estoppel requests, and other lease-related documents.
Records & Database Management
Maintain accurate and up-to-date:
Tenant contact, legal, billing, and emergency information.
Vendor and utility information for each property.
Paper and electronic lease files.
Tenant sales reports.
Insurance certificates.
Systems and maintenance reports.
Acquisition and disposition property files.
Other lease and tenant-related records and documents.
Qualifications
Bachelor's degree or equivalent professional experience.
Experience in commercial real estate, property management, lease administration, tenant coordination, or a related field is preferred.
Strong written and verbal communication skills.
Excellent customer service and interpersonal skills.
Highly organized with strong attention to detail.
Ability to manage multiple tasks, deadlines, and priorities independently.
Professional appearance and communication style.
Proactive, dependable, and results-oriented.
Strong working knowledge of:
Microsoft Word
Microsoft Excel
Microsoft Outlook
Nitro Pro
\nCompany Description
W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.
We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.
Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.
We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.
We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.
Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.
As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.
Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.
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