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Ultimate Staffing
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  • Bilingual Office Assistant II  

    - Los Angeles County
    Work Schedule: Monday - Friday 8:30am - 5:00pm (30 min lunch)- Require... Read More
    Work Schedule: Monday - Friday 8:30am - 5:00pm (30 min lunch)- Required Microsoft office proficiency (qualifying candidates will be tested), strong analytical and customer service skills.- 2 years of Office Assistant experience required. - High School Diploma required.- Duties include appointment scheduling, managing calendars, filing, reports.Desired Skills and ExperienceWork Schedule: Monday - Friday 8:30am - 5:00pm (30 min lunch)- Required Microsoft office proficiency (qualifying candidates will be tested), strong analytical and customer service skills.- 2 years of Office Assistant experience required. - High School Diploma required.- Duties include appointment scheduling, managing calendars, filing, reports.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • Procurement Project Manager (Mountain View)  

    - Santa Clara County
    Temp-to-hire 3-6 Months $70k-$100k/yr DOE Onsite in Mountain ViewGener... Read More
    Temp-to-hire 3-6 Months $70k-$100k/yr DOE Onsite in Mountain ViewGeneral DescriptionWe are seeking a Procurement Project Manager who thrives in a dynamic, fast-paced environment and takes pride in delivering accuracy, organization, and excellence at every step. This role is ideal for someone who finds satisfaction in technical precision, problem-solving, and the behind-the-scenes orchestration that brings world-class design projects to life.ResponsibilitiesKey ResponsibilitiesManage every phase of the procurement process, from quotations, item proposals and purchase orders to order acknowledgments, payments, delivery coordination, installation management and quality assurance.Serve as the in-house Studio Designer software expert, ensuring all data is accurate, organized, and leveraged for transparency, communication, and efficiency.Partner closely with high-end vendors, artisans, and fabricators to confirm details, track progress, and ensure timely delivery of all custom orders.Verify specifications, finishes, dimensions, and pricing prior to production, maintaining the highest level of quality control.Process and track deposits, progress payments, and final invoices with precision and accountability.Coordinate shipping, warehousing, white-glove delivery, and installation logistics with clear communication and attention to timing.Proactively identify potential issues, propose solutions, and maintain professionalism and positivity under pressure.Collaborate with the design team to provide clear, consistent updates and ensure procurement runs seamlessly from start to finish. Qualifications2+ years of experience in procurement, purchasing coordination, or project administration, preferably in luxury interior design or architecture.Advanced proficiency in Studio Designer software is preferred. Strong skills in Excel, digital organization tools, and data management.Excellent written and verbal communication skills.High level of accuracy, accountability, and follow-through.Experience coordinating multiple projects in a fast-paced, detail-driven environment.Familiarity with custom furniture, materials, and production processes is a strong plus. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • Assistant Property Manager (Los Angeles)  

    - Los Angeles County
    Must have basic knowledge of CAM, budgets, processing invoices for acc... Read More
    Must have basic knowledge of CAM, budgets, processing invoices for accounts payable, processing work orders, and must be proficient in Microsoft Word, Excel, Outlook, Windows and Internet Research.* Additionally, must have strong written and verbal communication skills and interpersonal savvy.* Timely retrieval of voicemails, emails and all other forms of communication throughout the day with immediate response to in-house emails and timely response to all others.* Communication, Organization and Follow-up are required on a regular basis, not only at the properties and with the tenant's, but with the upper management, individuals in the office, owners, vendors and the like.* Process Tenant Move-in and Move out forms* Budget oversight, review and operating expense reconciliation and estimates* Basic commercial lease knowledge to process leases and insurance requirementsQualifications* Financial reporting experience and ability to prepare detailed property budgets* Working knowledge of mechanical systems including elevators, chillers, cooling towers, fire-life-safety systems, plumbing systems and electrical systems.* Excellent organizational, motivational and leadership skills.* Excellent customer service skills* Excellent verbal and written communication skills* Excellent organizational and time management skills. Ability to prioritize workflow and deadlines, self-starter with the ability to work independently with a team player attitude, all while paying strict attention to detail.* Bi-lingual preferred but not required* Prior Assistant Property Management experience requiredAssistant Property ManagerPhysical Demands* Sitting for extended periods of time, using telephone, typing and/or operating a computer and/or mouse* Some local travel to properties Desired Skills and ExperienceCAMS (Computerized Asset Management System)Microsoft ExcelCustomer ServiceWork Orders ManagementLeasing & Lease AdministrationTenant RelationsVendor CoordinationProperty Maintenance OversightBudgeting & Financial ReportingScheduling & Time ManagementAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • Customer Relations Manager (Ho-Ho-Kus)  

    - Bergen County
    Customer Relations SpecialistLocation: Paramus, NJ Reports to: Custome... Read More
    Customer Relations SpecialistLocation: Paramus, NJ Reports to: Customer Relations ManagerSalary: Up to $55,000/year, depending on experienceJob Type: Permanent, Full-time, on-sitePosition SummaryThe Customer Relations Specialist plays a key role in delivering exceptional customer experiences and ensuring seamless coordination across departments. This position supports the Customer Relations Manager and the Management Team by maintaining strong relationships with clients, overseeing order execution, and driving operational efficiency from order receipt through delivery.Key ResponsibilitiesMaintain confidentiality in all customer, vendor, and company matters.Build and nurture long-term customer relationships through proactive and transparent communication.Identify and assess customer needs, ensuring issues are resolved promptly and satisfaction levels remain high.Coordinate with internal departments to ensure production schedules align with customer delivery commitments.Collaborate with purchasing to ensure material availability for purchase orders and quoting projects.Analyze open orders, forecasts, and shipping requirements to maintain supply continuity.Manage customer orders from entry to fulfillment, including price reviews, delivery scheduling, and ERP updates.Address and resolve customer complaints professionally, ensuring timely follow-up and resolution.Maintain accurate and current data on purchase orders, pricing, and revisions within the ERP system.Oversee shipping schedules, documentation, and carrier coordination to meet deadlines.Prepare professional correspondence and responses to routine customer inquiries.Support the training and development of Customer Relations Associates and foster a collaborative team environment.Adhere to all company policies and procedures, including those outlined in the Quality Management System (QMS).Perform additional duties as assigned by management.QualificationsMinimum of 3 years of experience in customer relations, client service, or account coordination.Strong organizational skills and exceptional attention to detail.Excellent written, verbal, and presentation skills.Demonstrates empathy, patience, and professionalism under pressure.Proven ability to multitask, prioritize, and problem-solve in a fast-paced environment.Proficient in Microsoft Office Suite and ERP systems.Ability to work independently with minimal supervision.Must be fluent in English (reading, writing, and speaking).Education: High school diploma or equivalent required; associate or bachelor's degree preferred. For More information on this job posting, please text 201.389.7329. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • Medical Receptionist Temporary  

    - Hartford County
    Medical Office Receptionist - Temporary (6 Weeks, Possibly Longer)Loca... Read More
    Medical Office Receptionist - Temporary (6 Weeks, Possibly Longer)Locations: Hartford, Enfield, and Farmington, CTHours: Monday - Friday, 8:00 AM - 5:00 PM Ultimate Staffing Services is seeking an experienced and professional Medical Office Receptionist to support a busy medical office across three locations: Hartford, Enfield, and Farmington. This is a temporary position for six weeks, with the possibility of extension based on business needs. What's in it for you?Competitive pay - up to $20/hrWeekly pay via direct depositAccess to affordable medical benefitsFree onsite parkingConsistent Monday - Friday schedule (8:00 AM - 5:00 PM)Opportunity to work with a well-established organizationResponsibilities:Greet and check-in/out patients at the front deskAnswer inbound telephone calls and route appropriatelyMaintain accurate records while ensuring patient confidentialityProvide exceptional customer service to patients and visitorsPerform general administrative and office tasks as assignedQualifications:Prior experience working in a medical office or healthcare settingStrong communication and interpersonal skillsAbility to prioritize, multitask, and remain organized in a fast-paced environmentReliable transportation and flexibility to commute to all three locationsProficient with basic office systems and able to learn new software quicklyTo apply, please submit your application to the job posting.If you have questions prior to applying, feel free to email .All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • CNC Machinist  

    - Orange County
    Duties/ResponsibilitiesSetting up CNC MillsConfirms proper router and... Read More
    Duties/ResponsibilitiesSetting up CNC MillsConfirms proper router and drawing to correct revision.Reviews the program specifications to determine the sequence of set-up operations and dimensions of finished product.Establishes a strong and reliable set-up for operators to follow, as well as filling out the proper instructions for the operator to follow.Verify/meet expected cycle times and production expectations daily.Keep scrap to 2% minimum.Validate part quality through IPIC chart completion and verification.Ensure tooling / back-up tooling is adequate.Organization/cleanliness of work areas including support of a 5S program.Work in close collaboration with our programming and operations teamsSupport a culture of employee engagement, team success, accountability and buy-in of company objectives.Read and interpret engineering drawings and specifications and perform inspections using tools such as micrometers, calipers, gauges, etc. for incoming inspection, in-process validation, and final inspection as needed.Continually Inspect and document machined dimensions of work to assure conformance to drawings and customer requirements.Efficiently programming CNC Machines (Lathes and/or Mills).Adjusting CNC programs as needed.Help operators/machinists complete job/tooling setup.Line-up programs, fixturing, and tooling for upcoming jobs.Design work holding and special tooling required to run complex parts.Maintain a clean and healthy work environment.Follow all company production/safety procedures.QualificationsEfficiently setting up/programming CNC Machines (Lathes and/or Mills).Adjusting CNC programs as needed.5 years' minimum experience with 3 & 5 axis CNC machining centers.Able to read and interpret detailed, engineered drawings.Able to use precision inspection tools to verify work.Aerospace experience helpful.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • Legal Support Services Contractor  

    - Travis County
    Legal Support Services ContractorLocation: Austin, TX, position will b... Read More
    Legal Support Services ContractorLocation: Austin, TX, position will be fully remoteHours: Monday - Friday 8am - 5pm or 9am - 6pm CSTPay: $36 - $45/hr DOEDuration: Through the end of the year, with a slim chance of extending into 2026 based on performance and business needs The contractor position will focus on adding and organizing executed agreements in our Signed Contracts Database. The contractor will update naming conventions, put amendments and change orders with master agreements, relate agreements, update contract terms in a cloud-based system.· Once contracts come back executed, add to the database, and include required meta data from the agreements such as entities, contract length terms, multi-year commitments.· Clean up Signed Contracts Database- rename agreements, update terms, add team permissions as necessary.· Assist with contract database updates for legal entity changes· Assist in additional gathering and uploading of identified agreements from other teams.· Assist in contract search and collection as requested by Business Partners· Assist in basic system user management as needed.· Additional administrative needs such as mailing and tracking termination letters and scheduling training.Preferred Experience:· Corporate contract experience· Reading and understanding contract date terms· Document entry in cloud-based system· Highly detail oriented· Experience with DocuSign and Onit is a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • Senior Business Analyst (Irvine)  

    - Orange County
    JOB TITLE - Sr. Business AnalystREPORTS TO Manager - Supply PlanningJO... Read More
    JOB TITLE - Sr. Business AnalystREPORTS TO Manager - Supply PlanningJOB SUMMARY:Create and maintain Supply Chain measurable KPI supporting Demand Plan, Supply Plan, Inventory Health, Revenue, etc. in PowerBI.Coding in SQL to create and clean data in Synapse, maintain data integrity, accuracy and publish in PowerBI for team's visibility.Build PowerPoint presentation to support IBP (Integrated Business Planning) meeting to demonstrate the relation between demand and supply plan. - Create process map and standard procedure related to Supply Chain function.Understand ERP system logic for Demand/Supply related module, and able to pull the right data source to create report/dashboard.Quick learner, self-sufficient, ability to simplify complex data and communicate effectively. Knowledge background requirements:Minimum 4 years experience in analytic software below.SQL data coding and analytics skillAdvance ExcelPowerBIPowerPoint PresentationERP system (NetSuite, SAP, Oracle)Supply Chain knowledge, manufacturing, supply planning, demand planning. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • Customer Relations SpecialistLocation: Paramus, NJ Reports to: Custome... Read More
    Customer Relations SpecialistLocation: Paramus, NJ Reports to: Customer Relations ManagerSalary: Up to $55,000/year, depending on experienceJob Type: Permanent, Full-time, on-sitePosition SummaryThe Customer Relations Specialist plays a key role in delivering exceptional customer experiences and ensuring seamless coordination across departments. This position supports the Customer Relations Manager and the Management Team by maintaining strong relationships with clients, overseeing order execution, and driving operational efficiency from order receipt through delivery.Key ResponsibilitiesMaintain confidentiality in all customer, vendor, and company matters.Build and nurture long-term customer relationships through proactive and transparent communication.Identify and assess customer needs, ensuring issues are resolved promptly and satisfaction levels remain high.Coordinate with internal departments to ensure production schedules align with customer delivery commitments.Collaborate with purchasing to ensure material availability for purchase orders and quoting projects.Analyze open orders, forecasts, and shipping requirements to maintain supply continuity.Manage customer orders from entry to fulfillment, including price reviews, delivery scheduling, and ERP updates.Address and resolve customer complaints professionally, ensuring timely follow-up and resolution.Maintain accurate and current data on purchase orders, pricing, and revisions within the ERP system.Oversee shipping schedules, documentation, and carrier coordination to meet deadlines.Prepare professional correspondence and responses to routine customer inquiries.Support the training and development of Customer Relations Associates and foster a collaborative team environment.Adhere to all company policies and procedures, including those outlined in the Quality Management System (QMS).Perform additional duties as assigned by management.QualificationsMinimum of 3 years of experience in customer relations, client service, or account coordination.Strong organizational skills and exceptional attention to detail.Excellent written, verbal, and presentation skills.Demonstrates empathy, patience, and professionalism under pressure.Proven ability to multitask, prioritize, and problem-solve in a fast-paced environment.Proficient in Microsoft Office Suite and ERP systems.Ability to work independently with minimal supervision.Must be fluent in English (reading, writing, and speaking).Education: High school diploma or equivalent required; associate or bachelor's degree preferred. For More information on this job posting, please text 201.389.7329. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less
  • Assistant Property Manager (Los Angeles County)  

    - Los Angeles County
    Must have basic knowledge of CAM, budgets, processing invoices for acc... Read More
    Must have basic knowledge of CAM, budgets, processing invoices for accounts payable, processing work orders, and must be proficient in Microsoft Word, Excel, Outlook, Windows and Internet Research.* Additionally, must have strong written and verbal communication skills and interpersonal savvy.* Timely retrieval of voicemails, emails and all other forms of communication throughout the day with immediate response to in-house emails and timely response to all others.* Communication, Organization and Follow-up are required on a regular basis, not only at the properties and with the tenant's, but with the upper management, individuals in the office, owners, vendors and the like.* Process Tenant Move-in and Move out forms* Budget oversight, review and operating expense reconciliation and estimates* Basic commercial lease knowledge to process leases and insurance requirementsQualifications* Financial reporting experience and ability to prepare detailed property budgets* Working knowledge of mechanical systems including elevators, chillers, cooling towers, fire-life-safety systems, plumbing systems and electrical systems.* Excellent organizational, motivational and leadership skills.* Excellent customer service skills* Excellent verbal and written communication skills* Excellent organizational and time management skills. Ability to prioritize workflow and deadlines, self-starter with the ability to work independently with a team player attitude, all while paying strict attention to detail.* Bi-lingual preferred but not required* Prior Assistant Property Management experience requiredAssistant Property ManagerPhysical Demands* Sitting for extended periods of time, using telephone, typing and/or operating a computer and/or mouse* Some local travel to properties Desired Skills and ExperienceCAMS (Computerized Asset Management System)Microsoft ExcelCustomer ServiceWork Orders ManagementLeasing & Lease AdministrationTenant RelationsVendor CoordinationProperty Maintenance OversightBudgeting & Financial ReportingScheduling & Time ManagementAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

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Astrid-Lindgren-Weg 12 38229 Salzgitter Germany