Our client is hiring a proactive and highly skilled Executive Assistant to support their CEO, who also serves as a top-performing broker at a premier residential real estate firm in West Los Angeles. This dynamic role requires a resourceful professional who can seamlessly manage executive-level responsibilities while thriving in a fast-paced and high-achieving environment.
Salary: $85k to $90k annually
Key Responsibilities:Efficiently manage intricate schedules, organizing meetings and appointments to maximize productivity for brokers.Act as the primary liaison for clients and partners, and brokers ensuring prompt and professional communication at all times.Prepare and organize essential deal-related documents, including proposals, contracts, and marketing materials, with meticulous attention to detail.Plan comprehensive travel itineraries, covering flights, lodging, and transportation, tailored to meet exact requirements.Handle emails, phone calls, and correspondence with precision and discretion.Partner with internal teams to ensure smooth execution of projects and successful completion of transactions.
Qualifications:A minimum of 5 years as an Executive Assistant, supporting senior-level executives in a fast-paced environment.Proven ability to juggle multiple priorities, deadlines, and tasks with exceptional attention to detail.Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with CRM platforms is highly desirable.Superior written and verbal communication skills, with a professional and polished demeanor.Must be flexible to respond to urgent calls or emails after hours.This position is 100% in the office
We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring
The corporate office of a global brand with it's HQ in El Segundo is seeking a detail-oriented and highly organized Administrative Assistant to join our team. This role is critical in supporting day-to-day operations and ensuring the smooth flow of administrative tasks with an emphasis on data management, problem-solving, and reporting.
Key Responsibilities:Create, maintain, and analyze detailed reports using Microsoft Excel.Perform reconciliations to ensure data accuracy and consistency across systems.Assist in learning and implementing new software tools and technologies.Troubleshoot and resolve issues related to administrative processes.Organize and manage records, files, and documentation to ensure accessibility and compliance.Provide administrative support, including scheduling, correspondence, and other tasks as needed.Collaborate with team members to improve workflows and operational efficiency.
Qualifications:5+ years working of experience in an administrative support role.Advanced skills in MS Office Suite specifically Excel, including functions, formulas, pivot tables, and data analysis.Strong organizational and multitasking skills, with a keen attention to detail.Experience pulling and interpreting reports from various systems or software.Problem-solving mindset with the ability to identify and resolve inefficiencies.Aptitude for quickly learning and adapting to new software or tools.Excellent verbal and written communication skills.Ability to work independently and manage time effectively in a fast-paced environment.
This is a temporary to hire opportunity with a pay rate of $30+ per hourThis position is 100% in the officeWe will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring
