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Career Group
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  • Executive Assistant (Sunnyvale)  

    - Santa Clara County
    A highly reputable venture capital firm is seeking an Executive Assist... Read More
    A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation Read Less
  • Executive Assistant (Sonoma)  

    A highly reputable venture capital firm is seeking an Executive Assist... Read More
    A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation Read Less
  • Receptionist (Greenwich)  

    - Fairfield County
    Receptionist- Real Estate Investment Firm - $60-70k + Bonus Our client... Read More
    Receptionist- Real Estate Investment Firm - $60-70k + Bonus Our client, a prominent Investment Firm is seeking an enthusiastic and driven Receptionist to work in their Greenwich, CT office. The ideal candidate is eager to take on day-to-day tasks and incorporates their positive attitude with every interaction. They have a great close-knit culture and are looking to add another all-star to their team. This role is 5 days week onsite from 8:30-5pm Responsibilities: Assist in office duties such as answering phone calls, sending emails and greeting visitors Maintain the office to ensure all workspaces are well kept and fully supplied Monitor and sort all incoming and outgoing mail/packages Order weekly breakfast and lunch catering Prepare expense and data reports Liaise with building manager, security, and maintenance staff Handle other projects as needed Qualifications: Excellent written and verbal communication skills Proficiency in Microsoft Office Professional, refined, and organized demeanor Meticulous attention to detail and organization A positive, adaptable attitude looking for someone to jump in and take charge! Proactive, takes initiative, and team-oriented mindset This firm offers employees benefits, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Read Less
  • Executive Assistant (San Francisco)  

    - San Francisco County
    A highly reputable venture capital firm is seeking an Executive Assist... Read More
    A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation Read Less
  • Recruiter (Los Angeles)  

    - Los Angeles County
    Career Group is a widely recognized name in corporate and administrati... Read More
    Career Group is a widely recognized name in corporate and administrative recruitment. Our high-profile clients rely on us for our intuitive, organic approach, and for our strategic guidance throughout the hiring process. When you work with a Career Group recruiter, you gain a strategic career advisor or hiring partner for life. We are growing and actively seeking energetic, outgoing and entrepreneurial Recruiters to join us at our gorgeous newly renovated Century City, LA office! At Career Group, we partner with the top firms in finance, real estate, fashion, entertainment, non-profit, healthcare and more. This is an ideal role for someone with 1-2 years of recruitment experience (agency preferred) looking to join a more forward-thinking, sociable, high-performing firm with excellent mentorship and limitless growth potential. Your day to day includes: Matchmaking talent to admin freelance job orders and filling short term job placements Following up with clients on their upcoming and current freelance needs Creating job descriptions and postings Sourcing active and passive candidates using a variety of recruiting tools and techniques Maintaining accurate and up-to-date candidate information Reaching out to and following up with existing candidates in our internal database Conducting phone screens and in-person interviews Pitching jobs to appropriate candidates and submit accordingly to clients Coordinating, confirming, and coaching candidates for client interviews Performing candidate outreach, soliciting feedback, and conducting debriefs Presenting, negotiating and closing deals Facilitating background and reference checks Keeping informed of new sourcing strategies Negotiating agreements, contracts, rates, and fees Handling employee relations, serving as the liaison between the client and candidate for any scheduling, feedback, offers, and performance critique Ensuring proper compliance, data-entry, payroll and invoicing procedures are met Delivering a high level of service to our clients and growing accounts What you will need: Bachelor's degree preferred At least 1-2 years of corporate experience; strong HR/Recruiting internship experience will be considered Ability to thrive in a dynamic, deadline-driven environment Confident, engaging, and professional communication and interpersonal skills Exceptional organizational and time-management skills Excellent written and verbal communication skills Proactive and resourceful with a no task is too big or too small approach Positive, personable, and team-oriented mindset Proficiency in MS Office Why you'll love working with us: We provide a beautiful modern newly renovated office space in Century City with incredible views and amenities. You will work alongside our collaborative recruiting teams of established industry leaders and rising stars. Additionally, we offer competitive base compensation and commission plans, outstanding health benefits packages, generous PTO, individualized and ongoing training and mentorships to help you meet your goals, team quarterly outings, community outreach and volunteer opportunities, complimentary breakfast and luncheons, team birthday parties, holiday celebrations, annual sales trips and more. This is a Monday-Friday, 9am-6pm opportunity. If you have a knack for building relationships, thrive in a fast-paced environment and want to work with the best companies and top recruiters in LA - we want to hear from you! Please submit your resume in Word or PDF for immediate consideration. www.careergroupcompanies.com We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Read Less
  • Executive Assistant (Beverly Hills)  

    - Los Angeles County
    Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | U... Read More
    Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | Ultra-High-Net-Worth Individual (UHNWI) Location: On-site, Beverly Hills, CA Schedule: MondayFriday, 7:30 AM 4:30 PM PT (availability 24/7 for urgent needs required) Pay Rate: $60.00/hour Start Date: ASAP Immediate availability required; candidates must not be currently in a full-time role About This Role: We are seeking a highly organized and proactive Executive/Personal Assistant to provide seamless support to a dynamic CEO overseeing multiple ventures. This role blends professional and personal support, requiring discretion, adaptability, and a service-oriented mindset. The ideal candidate thrives in fast-paced environments, anticipates needs, and ensures smooth daily operations, helping the CEO focus on strategic priorities. Key Responsibilities: Executive Support: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and support reimbursement procedures Draft correspondence, prepare documents, and assist with reports Communicate professionally with internal teams, external partners, and stakeholders Ensure follow-through on meetings, tasks, and special projects Qualifications: Experience supporting senior executives, UHNW individuals, or family office environments Highly responsive, discreet, and able to maintain composure under pressure MUST HAVE experience booking complex travel Strong calendar and travel management skills Clear communicator with the ability to anticipate needs and take initiative Comfortable navigating ambiguity and adapting quickly to changing priorities About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ . Read Less
  • Corporate Specialist (Long Beach)  

    - Los Angeles County
    Private Fitness Studio Operations Support Specialist Full-Time | Onsit... Read More
    Private Fitness Studio Operations Support Specialist Full-Time | Onsite 5 Days/Week | $22$25/hr A Private Fitness Studio is seeking an Operations Support Specialist to join their growing team in Long Beach, CA. This newly created role will provide essential administrative and operational support to help manage the organizations expanding programs and services nationwide. The ideal candidate is organized, proactive, and adaptable in a fast-paced environment. Youll handle client communications, manage internal systems, and help coordinate logistics to ensure smooth daily operations. The team is looking for someone who is dependable, resourceful, and committed to excellence. Key Responsibilities Act as a central point of contact for incoming inquiries and requests Monitor and route internal support items to ensure timely resolution Maintain and update records across databases and CRM systems Provide comprehensive administrative support across operational functions Who You Are A clear communicator with excellent organizational and multitasking skills Proactive, detail-oriented, and eager to take initiative 3+ years of customer service or administrative experience preferred If youre looking to contribute to a purpose-driven organization and play a key role in supporting its ongoing growth and impact, wed love to hear from you. Read Less
  • Executive / Personal Assistant to Hedge Fund Founder + Travel Seeking... Read More
    Executive / Personal Assistant to Hedge Fund Founder + Travel Seeking best-in-class executive support A top-tier investment firm is actively searching for a best-in-class executive assistant and / or an operations and logistics guru to contribute significantly in a collaborative environment where outstanding abilities, skills, and performance are valued highly. The group is open to applicants from a variety of professional and academic backgrounds. Key qualifications and skills will include: anticipating the principals needs and handling high-level interactions with confidence; prioritizing and managing multiple projects simultaneously while following through on issues in a timely manner; taking point on complex planning and logistics; and running a busy, dynamic executive calendar. Discretion and awareness of confidentiality and privacy concerns are of paramount importance. If you are the best at what you do and have high standards and goals, this can be a very lucrative position, and the firm is looking to hire for the long run. Starting salary is expected to be $150,000 - $170,000+ with significant room for growth. We would also welcome submissions from best-in-the-business individuals commanding higher compensation. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Read Less
  • Our client, a boutique luxury global fashion brand, is seeking an Exec... Read More
    Our client, a boutique luxury global fashion brand, is seeking an Executive Assistant and Office Manager to support their executive leadership team and day-to-day operations in their NY office. The ideal candidate will be able manage administrative functions, coordinate cross-border communications, and provide high-level executive support. Responsibilities Provide comprehensive administrative support to senior executives, including calendar management and meeting coordination and preparation Manage global and domestic travel arrangements including itineraries Prepare expense reports, presentations, and correspondence on behalf of executives Coordinate internal and external communications including global retail partners and stakeholders Oversee operations for New York Office including inventory, vendor relationships, and facilities management Coordinate with HR, IT, and Finance departments to support operational needs Qualifications Bachelors degree 3+ years of experience in administration or office management Excellent written and verbal communication skills Strong organizational and multitasking skills Proficiency in Microsoft office Ability to work independently and handle sensitive information with integrity Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Read Less
  • Executive Assistant Leading Private Equity Team $95100K base + bonus +... Read More
    Executive Assistant Leading Private Equity Team $95100K base + bonus + paid OT + comprehensive benefits Hours: 9am5pm ET; onsite 5 days/week in Greenwich, CT A compelling role for an articulate, agile, and highly organized Executive Assistant eager to contribute to a sophisticated, fast-moving private equity team. The environment is hands-on, collaborative, and requires someone who can anticipate needs before they arise. This opportunity is perfect for a proactive problem-solver who navigates shifting priorities with ease, adjusts smoothly to diverse working styles, and brings a high level of judgment, confidentiality, and follow-through. What Youll Do: Provide high-level administrative support to a team of executives across varying seniority levels Manage complex and ever-changing calendars; coordinate meetings, calls, and resolve scheduling conflicts Coordinate extensive domestic and international travel; book flights, accommodations, ground transport, dining, and prepare detailed itineraries Handle incoming calls; take clear, accurate messages and ensure timely communication Prepare and process monthly expense reports with accuracy and efficiency Greet guests and manage meeting logistics, including food and beverage arrangements and post-meeting cleanup Assist with preparing materials for meetingsagendas, presentations, and documents Maintain and organize personal and professional files Manage contact lists; add, update, and maintain entries Support two senior executives with distinctly different working stylesone fast-paced and high-energy, the other an early riser with real-time needs Collaborate with a large, supportive administrative team across multiple locations Maintain strict confidentiality and exercise sound judgment with sensitive information Juggle competing priorities while ensuring nothing falls through the cracks; handle additional projects as they arise What Were Looking For: Bachelors degree required 37 years of experience supporting teamsFinance preferred; open to Consulting or Legal Demonstrated ability to support multiple executives simultaneously; DealCloud experience a plus (training available) Exceptional written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Excel, Word) Outstanding organizational skills, attention to detail, and time-management capabilities Highly proactive, flexible, and capable of adapting to different communication and work styles Dependable, solutions-oriented, and calm under pressure with a service-driven mindset Exercises excellent judgment, discretion, and professionalism with sensitive materials You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Read Less

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