Senior Administrative Assistant - Phenomenal Consulting Firm
A fantastic, one-of-a-kind global consulting firm is seeking a team oriented and collaborative Senior Administrative Assistant to join their team in NYC. If you are looking to work with a dynamic group of bright individuals and for a company that fosters a culture of transparency, innovative thinking, and invests in its people this role is for you! The Senior Administrative Assistant will support a team of 4-6 executives. This is a true gatekeeper position.
$90k-110k base + paid overtime + discretionary bonus + excellent benefits!
the firm offers a HYBRID schedule, 3 days in office/2 remote working days (Monday-Friday)
Typical Hours: 8:30am-5:30pm
Responsibilities include (but aren’t limited to):
Manage complex calendaring, prepare business travel itineraries, and process expense and time reports.Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.Create and edit correspondence, invoices, engagement letters, and presentation materials.Planning domestic and international travel arrangements (flights, accommodations, ground transportation, itineraries).Handle sensitive and urgent information internally and externally.Strategically and effectively coordinate with both internal and external parties.Assist in managing and responding to emails and requests in a timely fashion.Planning and coordination of internal/external events (venues, vendors, logistics, catering, etc.) Some travel is expected for events.
Qualifications:
4+ years of Administrative/Executive Assistant experienceExcellent organizational skillsDiscretion/confidentialitySelf-starter with excellent interpersonal skillsMicrosoft OfficeYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Read LessTeam Coordinator – Outstanding Investment Firm
$65-85k DOE + discretionary bonus + phenomenal benefits
A wonderful, employee-centric investment firm is looking for a stellar Team Coordinator/Executive Assistant for a wonderful team of 4 executives.
Office is in Minneapolis, MN– typical office hours are 9am-530/6pm. Full time in office Monday-Friday
2+ (minimum) years of EA experience in finance and/or professional services. One should understand and thrive in a fast-paced environment working alongside a team, while also handling projects independently
Responsibilities include, but aren’t limited to
Complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams timeBooking domestic and international travel arrangements including flights, accommodations, itinerariesLiaising with internal/external stakeholders on behalf of the teamAssisting in conference planningExpense reports Handling office management duties: ordering supplies, inventory, restocking kitchen, acting as building liaisonMeeting/greeting clients visiting the office
The firm is looking for a kind, down to earth (no egos!), and professional EA that can also can be confident with investors/external parties
Personal Characteristics
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Read LessPosition: Temporary Office Operations Assistant (Temp-to-Hire)
Company: Confidential (LA based global investment firm)
Location: Santa Monica, CA | Onsite, Monday–Friday | 7:00 AM–4:00 PM
Pay Rate: $26.00/hour
Duration: Long-Term | Temp-to-Hire
Our client, a well-regarded investment firm, is seeking a reliable and detail-oriented Office Assistant to support day-to-day office operations.This role offers a dynamic environment with exposure to various departments and the opportunity to grow within a well-established, collaborative organization.
Key Responsibilities:
Maintain cleanliness and organization of office spaces, kitchens, and patiosSet up/reset conference rooms; assist with video conferencingHandle supply inventory, grocery orders, and kitchen stockingSupport catered lunches and general office upkeepAssist with new hire setups and light furniture movesRun occasional errands and deliveries; provide admin support as neededQualifications:
2+ years in office coordination, facilities, or admin supportStrong attention to detail, organization, and time managementProactive, reliable, and able to handle shifting prioritiesExcellent communication skills and team playerComfortable with Microsoft Office; valid driver’s license and transportationBachelor’s degree preferred, not required
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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