Executive & Personal Assistant to CEO | Menlo Park, CA | $140,000 – $150,000 Base + equity and benefits
Our client is a mission-driven, high-growth technology startup redefining the HR space with a cutting-edge platform used by leading, high profile companies.
We are seeking a highly polished, proactive, and discreet Personal and Executive Assistant to support our CEO. This role is a true right-hand position, requiring a high level of executive presence, strong judgment, and the ability to seamlessly manage both business and personal responsibilities. The ideal candidate thrives in a fast-paced startup environment, operates with a “24/7 mindset,” and is comfortable supporting a high-performing executive across multiple priorities. This role is fully onsite, supporting the CEO across offices in Menlo Park, San Francisco, and surrounding Peninsula locations.
What You’ll Do
• Manage personal travel, appointments, family scheduling, and lifestyle logistics
• Handle personal errands, household logistics, and ad hoc requests as needed
• Coordinate domestic and international travel, including detailed itineraries, logistics, and expense management
• Provide high-level executive support to the CEO, including complex calendar management, scheduling, and prioritization across internal and external commitments
• Prepare materials for board meetings, investor updates, leadership meetings, and external presentations
• Serve as a strategic liaison between the CEO and internal teams, investors, partners, and customers
• Track and manage follow-ups on key initiatives, ensuring alignment and accountability across leadership
• Assist in planning company events, leadership offsites, and strategic sessions
• Draft, manage, and respond to communications on behalf of the CEO
• Maintain the highest level of discretion when handling confidential information
• Support special projects and operational initiatives as the company scales
What We’re Looking For
• 3–7+ years of experience supporting a CEO or senior executive, preferably within a high-growth startup or technology environment
• Bilingual in Mandarin required
• Experience balancing executive assistant and personal assistant responsibilities
• Strong executive presence with the ability to build a trusted partnership with senior leadership
• Exceptional organizational skills with strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Highly proactive, resourceful, and able to anticipate needs with minimal direction
• Comfortable managing complex scheduling across multiple time zones
• High level of discretion, professionalism, and emotional intelligence
• Tech-savvy with proficiency in Google Workspace, Slack, Notion, and related tools
• Flexible and adaptable, with willingness to operate in a fast-paced, ever-changing environment
• Ability to commute between San Francisco and Peninsula locations; fully onsite 5 days per week
Compensation & Benefits
$140,000 – $150,000 base salary, depending on experience
• Comprehensive benefits package
• Opportunity to work closely with a high-growth, venture-backed leadership team
• High-impact role with strong visibility and growth potential
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.
Read LessExecutive Assistant | Redwood City, CA | Legal Support | Hybrid 4/1
A prestigious global law firm known for its collaborative culture, international reach, and growth-oriented mindset is seeking an experienced Executive Assistant to support a Regional Managing Partner and a senior Litigation Partner. This is a high-visibility role within a fast-paced legal environment, requiring a proactive, detail-oriented professional who thrives in supporting senior fee earners and managing complex, client-facing priorities. The ideal candidate has strong legal or professional services experience, exceptional organizational skills, and the ability to operate with discretion, urgency, and professionalism in a demanding environment. Litigation experience is strongly preferred, though strong corporate legal EA backgrounds will also be considered.
What You’ll Do
Provide high-level executive support to a Regional Managing Partner and Litigation Partner, including complex calendar management and daily prioritization of competing demandsManage proactive diary coordination, ensuring all meetings are fully prepared with required documentation and contextLiaise directly with clients and their support teams to coordinate meetings, visits, and communicationsPrepare, proofread, and edit legal and business documents, ensuring accuracy, formatting consistency, and high-quality presentationMaintain a strong understanding of internal systems, workflows, and compliance requirementsProvide general administrative support including scanning, printing, photocopying, and document managementCoordinate travel arrangements, itineraries, and expense submissions for assigned fee earnersSupport billing processes, including editing narratives, preparing client bills, and coordinating with revenue teamsAssist with business development efforts, including pitch materials, presentations, CV updates, and client outreach trackingSupport client events and broader marketing/business development initiatives as neededEnsure consistent phone coverage and professional communication on behalf of fee earnersAssist with special projects and provide flexible support across competing priorities, including occasional extended hours when requiredWhat We’re Looking For
3–5+ years of experience in a legal or professional services Executive Assistant roleLitigation law firm experience strongly preferred; corporate legal experience will also be consideredBachelor’s degree or equivalent experience requiredAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Strong written and verbal communication skills with the ability to interact confidently with clients and senior stakeholdersExceptional organizational skills with strong attention to detail and accuracyProven ability to manage multiple priorities in a fast-paced, deadline-driven environmentHigh level of discretion and professionalism when handling confidential informationStrong interpersonal skills with the ability to build trusted relationships across teams and clientsProactive, self-directed approach with strong problem-solving abilitiesComfortable working in a highly collaborative, team-oriented environmentFlexible and adaptable, with willingness to support outside standard business hours when neededCompensation
$100,000 – $125,000, based on experience.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance
Read LessOffice Manager – Fantastic International Organization
Location: New York, NY (Onsite Monday-Friday)
Employment Type: Full-Time
$105-140k base salary DOE + bonus eligible + excellent benefits
About the Opportunity
A well-established, fast-paced organization is seeking an experienced and highly organized Office Manager to oversee the day-to-day operations of its New York office. This is an exciting opportunity for a proactive professional who enjoys creating efficient processes, supporting a collaborative team, and ensuring a seamless workplace experience.
The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment where no two days are the same.
Responsibilities
Oversee daily office operations including the front desk to ensure an organized, efficient, and welcoming workplaceManage office vendors, supplies, equipment, and facility maintenanceCoordinate meetings, events, team lunches, and company-wide initiativesPartner with leadership on office operations, employee experience, and special projectsAssist with onboarding new employees, including workspace setup and office orientationServe as the primary point of contact for building management and external vendorsManage office budgets, invoices, expense reports, and purchasingMaintain office policies, procedures, and organizational systemsIdentify opportunities to improve office processes and operational efficiencyQualifications
4+ years of Office Manager, Workplace Experience, or Operations experienceExceptional organizational and multitasking skillsStrong verbal and written communication abilitiesProficiency in Microsoft OfficeExperience managing vendors, budgets, and office operationsAbility to work independently while maintaining a collaborative approachPositive, proactive, and solutions-oriented mindsetHigh level of professionalism and discretionPreferred Qualifications
Experience supporting a professional services, finance, technology, or corporate environmentEvent planning or employee engagement experienceExperience coordinating facilities or office relocations is a plus
What We're Looking For
We're looking for someone who enjoys building structure, anticipating needs before they arise, and creating an exceptional workplace experience for employees and visitors alike. This person is dependable, adaptable, and takes pride in keeping operations running smoothly.
If you're a highly organized professional who enjoys wearing many hats and making a meaningful impact behind the scenes, we'd love to hear from you.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Read LessOur client, an iconic timepiece brand, is looking for a Workshop Manager to join the team!
Key Responsibilities:
• Manage, support and motivate the team to ensure high-quality production
• Promote the technical skill development of their teams, identifying and validating training needs
• Provide leadership to the workshop, and act as a positive role model at all times
• Collaborates with the Team Coordinators on the technical skills and productivity of team members
• Establish and effectively enforce priorities to ensure timely delivery of repairs
• Act as the liaison between the Director of Customer Service and the technical team, frequently
updating on productivity, quality, and general improvement opportunities
Qualifications:
• Watchmaking background
• Experience in leading technical teams
• Experience in luxury watches, luxury goods
• High proactivity and reliability
• Positive professional attitude and presentation with excellent oral and written communication skills
• Strong organization, time management and multitasking skills with attention to details
• Experience with process engineering and process improvement a plus
• Computer Skills: Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Proficiency using ERP and CRM systems - SAP experience highly desirable
Read LessChief of Staff to Tech Founder
New York, NY
We are seeking a highly strategic and execution-oriented Chief of Staff to partner directly with the Co-CEO of a fast-growing AI media company. This is a unique opportunity to work at the center of the business, helping drive priorities, accelerate decision-making, and ensure the successful execution of key initiatives across the organization.
This role is ideal for a high-performing operator who thrives in fast-paced environments, enjoys solving complex problems, and is motivated by the opportunity to help build and scale a category-defining company. Acting as an extension of the Co-CEO, you will translate ideas into action, maintain alignment across teams, and help maximize the impact of the executive team.
We are targeting candidates with strong tenure (ideally 2.5+ years minimum at each company), proven career progression, and for this role in particular, a background in the VC/investing world. Consulting experience is okay, but we would ideally prefer candidates with an investment or banking background.
Key Responsibilities
Partner closely with the Co-CEO and executive leadership team to drive strategic initiatives and company priorities.Translate high-level objectives into actionable plans with clear ownership, timelines, and accountability.Capture and synthesize insights from customer, investor, partner, and industry conversations, ensuring appropriate follow-through.Maintain visibility across critical initiatives and provide clear reporting on progress, risks, and dependencies.Identify operational bottlenecks and drive solutions to improve execution and organizational effectiveness.Collaborate cross-functionally across Product, Engineering, Research, Partnerships, Go-to-Market, Finance, and Operations.Develop a deep understanding of the company's products, technology, customers, and competitive landscape.Lead special projects and strategic initiatives on behalf of the Co-CEO as business needs evolve.
Qualifications
3–5+ years of experience in consulting, investment banking, private equity, venture capital, strategy, operations, or high-growth startups.Proven ability to manage complex projects and drive execution across multiple stakeholders.Exceptional written and verbal communication skills with strong executive presence.Highly organized, detail-oriented, and able to manage competing priorities in a dynamic environment.Strong analytical and problem-solving abilities with a bias toward action and ownership.Technical aptitude and curiosity, with the ability to quickly understand emerging technologies and AI-driven products.Comfortable operating across strategic discussions and hands-on execution.Thrives in ambiguity and enjoys building systems, processes, and scalable solutions from the ground up.
This position is based in New York City.
Compensation: $170,000-200,000, DOE
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Read Less
Executive Assistant to Founder
A fast-growing creative services company specializing in premium event production, experiential marketing, and hospitality experiences is seeking a highly organized, proactive Executive Assistant to serve as the trusted right hand to the Founder.
This is an exceptional opportunity for someone who enjoys working in a fast-paced, entrepreneurial environment where no two days are the same. The ideal candidate is an exceptional multitasker, a strong communicator, and someone who thrives on bringing structure, organization, and follow-through to a dynamic business.
Working closely with the Founder and senior leadership, you will play a key role in keeping priorities moving, managing executive operations, and ensuring the organization runs efficiently behind the scenes.
Location: Lower Manhattan, New York, HBYRID schedule: Tuesday-Thursday in office, Monday & Wednesday Remote
Compensation: $70,000–$85,000 base salary, depending on experience, plus bonus potential and comprehensive benefits
Key Responsibilities
Executive Support & Strategic Coordination
Manage the Founder's complex calendar, priorities, and day-to-day schedule.Prepare meeting agendas, briefing materials, notes, and action items.Track projects, initiatives, and deadlines to ensure timely execution.Prioritize incoming requests and help manage competing priorities.Coordinate communication between the Founder, leadership team, clients, and external partners.Conduct research and prepare summaries to support strategic initiatives and business decisions.Anticipate needs, proactively solve problems, and remove obstacles before they arise.Executive Operations
Coordinate travel arrangements, meetings, reservations, and executive logistics.Organize leadership meetings and track follow-up items.Improve administrative workflows and operational processes as the company continues to grow.Interface professionally with clients, vendors, and external stakeholders.Maintain confidentiality while handling sensitive business information.Support special projects and cross-functional initiatives as needed.Qualifications
3–5 years of experience supporting senior leadership in a creative environmentExperience in executive support, operations, project management, agency, hospitality, or event-related environments preferred.Outstanding organizational skills with exceptional attention to detail.Ability to manage multiple priorities simultaneously in a fast-paced environment.High level of professionalism, discretion, and emotional intelligence.Proficiency with Google Workspace and modern productivity and project management tools.You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Read LessAn established, highly prestigious, and successful luxury goods company is seeking an enthusiastic Guest Liaison to join their collaborative team in their growing Corte Madera office. This is dynamic role assists with a variety of office and guest support. This is an exciting opportunity to join a driven and positive team and assist them with tasks such as monitoring guests and appointments, managing refreshments, and handling various office needs! This team values a go-getter who is resourceful and ready to jump into work.
***This is an in-office temp to hire role in Corte Madera.
Day-to-Day Responsibilities:
Welcome and direct guests as well as intervieweesLiaise with building management to ensure maintenance is up-to-date and security is well-functioningMaintain lobby cleanlinessManage the answering and re-directing of callsEnsure proper and updated refreshment servicesOther tasks as neededRequirements:
Proactive, positive, and adaptable attitudeProficient with utilizing Mac computer and comfortable with PowerPoint/Excel/Word/GmailEagerness to learn and help wherever neededPrevious experience with customer service and front office work preferredSalary Range:
$23/hr - $25/hr
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Read LessPrivate Chef | Peninsula, CA | $100K – $150K Base
A private family is seeking a Private Chef to provide high-quality culinary support for daily meals and occasional family events. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, ensuring meals and dietary needs are thoughtfully prepared across multiple residences. We are seeking a creative, organized, and service-oriented professional who can thrive in a dynamic environment and work independently with minimal direct interaction with the family.
This is primarily an on-site role working between two Peninsula homes and a primary kitchen based out of a nearby office. Travel between locations and occasional domestic travel may be required.
Responsibilities
• Prepare daily lunch and dinner service, along with grab-and-go meals, snacks, and children’s food.
• Handle breakfast prep and advance preparation for weekend meals.
• Prepare snacks and packaged meals for outings, travel, and private flights.
• Cook primarily from a central kitchen/office location and coordinate delivery to the family residence as needed.
• Support occasional entertaining and family events with elevated yet approachable, home-style meals.
• Maintain fully stocked refrigerators and pantry items across both homes.
• Ensure all meals align with the family’s dietary preferences (high-protein, low-carb, clean eating).
• Create diverse, thoughtful menus across a variety of cuisines with a focus on healthy cooking.
• Plate and present meals beautifully while maintaining a warm, approachable, non-pretentious style.
• Maintain a spotless, well-organized kitchen environment at all times.
• Collaborate closely with the Chief of Staff, Estate Manager, and household staff to ensure seamless service.
• Operate with discretion and minimal visibility, respecting the family’s preference for behind-the-scenes support.
Requirements
• Professional culinary experience required; candidates coming directly from high-end restaurant or hospitality backgrounds are strongly encouraged to apply (private household experience not required).
• Ability to work independently with strong time management and organizational skills.
• Knowledge of a wide range of cuisines with the ability to execute both elevated and comfort-style meals.
• Strong focus on healthy, clean cooking and dietary-conscious meal preparation.
• Polished, professional demeanor with strong presentation skills.
• Detail-oriented with high standards for cleanliness and kitchen organization.
• Flexible and adaptable, with the ability to manage shifting schedules and multiple locations.
• Team-oriented mindset with a service-focused attitude.
• Degree or formal culinary training preferred but not required.
• Open to junior or mid-level candidates ready to step into a private household setting.
Compensation & Benefits
$100,000 – $150,000 base salary, depending on experience
• Benefits stipend provided until family benefits plan is established
• Relocation assistance may be available
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
Read LessOffice Manager / Executive Assistant | Los Angeles, CA
Compensation: $100k
We are looking for a motivated and dynamic Office Manager/Executive Assistant to support an iconic, high-profile Designer. This is a fantastic opportunity for someone who thrives in a fast-paced, creative environment and brings exceptional organizational skills and a warm, people-first attitude to everything they do.
The ideal candidate is solutions-oriented, highly detail-oriented, and able to pivot quickly when priorities shift. You are as comfortable managing the day-to-day operations of a busy office as you are supporting a visionary creative at the highest level. A strong business sensibility, appreciation for the creative world, and the ability to anticipate needs before they arise are a must.
If this sounds like you, we would love to connect!
Read LessOur client, a growing skilled nursing and long-term care operator (SNF), is seeking an experienced AR Biller to join their team in Montebello, CA.
If you know SNF billing inside and out and want a role that rewards your performance with an uncapped quarterly bonus, keep reading.
Responsibilities
Submit accurate, timely claims across all payer types including Medicare, Medi-Cal, Managed Care, HMO, commercial, and more Manage the full AR cycle: billing, follow-up, payment posting, reconciliation, and resolution of every outstanding balance through corrected claims, appeals, adjustments, refunds, or write-offsPerform census management cross-checks by verifying UB-04s, authorizations, payer portals, and tracking logs prior to billingMonitor TAR/CCI files, reauthorizations, unbilled lists, and Medicaid cert receipts to ensure timely approvals and eligibilityPost and reconcile cash, update cash logs, and manage EFTs across MRA, CCI, and HMO payersComplete weekly, bi-monthly, and monthly billing and follow-up schedules Support month-end close by verifying ancillaries, level of care, RUGs, DX codes, and authorizationsConsult regularly with Business Office ManagersRequirements
High School graduate or equivalent1+ years of billing experience in a Skilled Nursing Facility - hospital or clinic billing is not equivalent Working knowledge of Medicare, Medi-Cal, Managed Care, and commercial payer billing requirements Ability to analyze aging reports and take ownership of every balance to resolutionComfortable working independently and managing competing deadlines across two facilitiesStrong attention to detail with accurate data entryClear, professional communicationRole Perks
Competitive pay and quarterly bonus opportunitiesFlexible start time Fully onsite and work from home flexibility after 90 days Stable, team-oriented environmentWe will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
