Job DescriptionJob Description

NACC’s mission is to promote the health & wellness of mind, body, and spirit of Native American families. We offer a full range of healthcare services that include Medical, Behavioral Health, Dental, and Substance Abuse. Our clinic is seeking a full-time Registration Coordinator to join our team. The successful candidate will have excellent interpersonal skills and a friendly, professional attitude.

This position is responsible for facilitating access to NACC’s services and for obtaining financial information from which the clinic can bill for services. This position reports to the Clinic Manager.

Duties and Responsibilities:

Core duties and responsibilities include the following. Other duties may be assigned.

Performs all functions in a professional manner to register incoming patients; including scheduled appointments, same day appointments and walk-ins. Requests co-pays when appropriate; maintains cash receipts.Scheduling appointments by phone as well as in-person, and handling general inquiries and transferring calls to the appropriate staff. Maintains current demographic and billing information in the computer records. Manages the flow of the lobby, including directing incoming deliveries, checking patients in, placing appointment reminder calls, managing waiting list and filling failed appointments (e.g., walk-ins, crisis appointments).Monitors the waiting room for patient flow and safety; notifies appropriate staff if any hazards, spills, or other concerns are present; understands emergency procedures.Prepares charge tickets, verifies insurance 2 day prior to visit on all patients and at each same day visit.Participates in Performance Improvement activities as requested. Scans and indexes patient registration, insurance and consent documents into document management system.Maintains the medical/dental records in the including accurately filing documents, managing requests and releasing information, accurately routing and uploading faxes and records into the Electronic Medical Record (EMR) and Electronic Dental Record (EDR) systems.Manages the general flow in the registration area, including maintaining and requesting necessary supplies. Cross-trains with all NACC program front desks in order to offer relief coverage as needed, including participation in a Saturday rotation.Performs other duties as assigned by Manager.

Supervisory Requirements:

This job has no supervisory responsibilities.

Qualifications:

Education and/or experience: High school diploma or general education degree (GED) and one to three months related experience and/or training; or equivalent combination of education and experience.Certificates, licenses and registrations required: Proof of current COVID-19 vaccination.Computer skills required: Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook) and Medical/Dental Health Information Software. Read Less

Job DescriptionJob DescriptionAdministrative Assistant

📍 Location: Brooklyn Park, MN 55445

🏢 Worksite: On-site at our client’s newly renovated, spacious office

About the Role

Our client is seeking a proactive and personable Administrative Assistant to support their Service Technicians and internal teams. This role is ideal for someone who enjoys keeping things organized, solving problems, and being the go-to person for day-to-day operations.

You’ll be the front-line support for the service department, handling parts quoting, order entry, and scheduling coordination. You’ll also assist with customer calls and ensure technicians have what they need to succeed.

Use internal software systems to quote and order partsCoordinate schedules and avoid technician overlapProvide front desk coverage and greet visitorsAnswer 10–15 customer calls daily with professionalism and careSupport internal teams with data entry and job readiness

Qualifications

1+ year of experience in office administration, receptionist or secretaryStrong communication skills with both customers and internal staffAbility to multitask and stay organized in a fast-paced environment

Why You’ll Love Working Here

Family-Owned Culture: Though our client is part of a national brand, the Minnesota team operates like a close-knit family.Flexible for Families: Need to drop off your kids or leave early for a school event? They get it—and they support it.Brand-New Office: They’ve just moved into a beautiful, modern space in Brooklyn Park.Job Type & Location

This is a Contract to Hire position based out of Brooklyn Park, MN.

Pay and Benefits

The pay range for this position is $21.00 - $22.50/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brooklyn Park,MN.

Application Deadline

This position is anticipated to close on Nov 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job DescriptionJob DescriptionFor immediate consideration, please email your resume to (fconte@astoncarter.com along with your interview availability!
Administrative Assistant

📍 Location: Brooklyn Park, MN 55445

🏢 Worksite: On-site at our client’s newly renovated, spacious office

About the Role

Our client is seeking a proactive and personable Administrative Assistant to support their Service Technicians and internal teams. This role is ideal for someone who enjoys keeping things organized, solving problems, and being the go-to person for day-to-day operations.

You’ll be the front-line support for the service department, handling parts quoting, order entry, and scheduling coordination. You’ll also assist with customer calls and ensure technicians have what they need to succeed.

Use internal software systems to quote and order partsCoordinate schedules and avoid technician overlapProvide front desk coverage and greet visitorsAnswer 10–15 customer calls daily with professionalism and careSupport internal teams with data entry and job readiness

Qualifications

1+ year of experience in office administration, receptionist or secretaryStrong communication skills with both customers and internal staffAbility to multitask and stay organized in a fast-paced environment

Why You’ll Love Working Here

Family-Owned Culture: Though our client is part of a national brand, the Minnesota team operates like a close-knit family.Flexible for Families: Need to drop off your kids or leave early for a school event? They get it—and they support it.Brand-New Office: They’ve just moved into a beautiful, modern space in Brooklyn Park.Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $21.00 - $22.50/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Nov 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job DescriptionJob DescriptionDescription:

Position Summary

This role supports the Director of Finance through office management, administrative services, and light bookkeeping responsibilities.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Answer phones and greet visitors.Collect and distribute mail.Provide sales support by drafting contracts & design agreements as requested.Order and maintain office, breakroom, janitorial, and refreshment supplies.Oversee cleaning, security, outside grounds, and copier maintenance services.Assist with event planning and coordination.Onboard and update vendors with necessary documentation.Manage accounts and performing basic bookkeepingPerform monthly bank reconciliations and other closeout tasks as assigned.Collect and reproduce lien waivers as needed.Requirements:

Minimum Qualifications (Knowledge, Skills, and Abilities)

Excellent communication abilities including speaking and writing.Great customer service skills, including a personable and positive attitude.Good computer skills, including basic troubleshooting of Microsoft OfficeProblem-solving, critical thinking, and decision-making abilities.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Work is performed in an office environment and constantly requires the ability to operate standard office equipment and keyboards and remain in a stationary position. Frequent movement and communication with co-workers, clients, and vendors is needed. Must be able to carry 30 pounds.

PI279712312

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Job DescriptionJob DescriptionAdministrative Assistant

📍 Location: Brooklyn Park, MN 55445

🏢 Worksite: On-site at our client’s newly renovated, spacious office

About the Role

Our client is seeking a proactive and personable Administrative Assistant to support their Service Technicians and internal teams. This role is ideal for someone who enjoys keeping things organized, solving problems, and being the go-to person for day-to-day operations.

You’ll be the front-line support for the service department, handling parts quoting, order entry, and scheduling coordination. You’ll also assist with customer calls and ensure technicians have what they need to succeed.

Use internal software systems to quote and order partsCoordinate schedules and avoid technician overlapProvide front desk coverage and greet visitorsAnswer 10–15 customer calls daily with professionalism and careSupport internal teams with data entry and job readiness

Qualifications

1+ year of experience in office administration, receptionist or secretaryStrong communication skills with both customers and internal staffAbility to multitask and stay organized in a fast-paced environment

Why You’ll Love Working Here

Family-Owned Culture: Though our client is part of a national brand, the Minnesota team operates like a close-knit family.Flexible for Families: Need to drop off your kids or leave early for a school event? They get it—and they support it.Brand-New Office: They’ve just moved into a beautiful, modern space in Brooklyn Park.Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $21.00 - $22.50/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Nov 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job DescriptionJob Description

The primary focus of this position is to assist the consulting practice area with project coordination. Specific tasks include data entry, preparation of project deliverables, and general administrative duties.

Summary of essential job functions:

Assist the Senior/Lead Project Coordinator to support senior executives in the firms consulting practice, who provide advisory services to clients across the countryDraft client proposals and presentations, engagement agreements, project timelines, and other professional deliverablesManage data entry in CRM system and perform follow ups as needed to ensure accurate records for all practice area projectsCreate project network folders and shared data room portals to ensure secure handling of confidential client materialsAssist with calendar management, scheduling, and travel coordination for internal and external meetings

Qualifications:

Ability to organize and prioritize tasks and meet strict deadlines with little oversightAbility to collaborate and work effectively across functions/departments/teams while building trusted relationships and positively influencing othersAbility to understand problems, think critically, and identify creative solutionsSolid project management skills with ability to drive projects from start to finish, including managing peers and team members senior to youStrong verbal and written communication skillsMust be dependable and punctual available during core business hours Monday through Friday 8:00am 5:00pm CSTProficiency in Microsoft Office, especially PowerPointEye for detail, whether proofing client deliverables or managing data entryAbility to prioritize tasks and organize schedule to meet deadlinesConfidence in ability to learn new systems to execute tasks

Desired Experience:

Bachelors degree or equivalent experience required, emphasis in business preferredMinimum of two (2) years of related experience required; experience in a professional services environment preferred Read Less

Job DescriptionJob Description

A Global Biotech/Pharma located in Brooklyn Park, IL is seeking an Engineering Administrative Assistant to join their team!

Assist with single-use material qualification including documentation and data entry to ensure all proposed changes are accurately captured and reviewed for material qualification needs.Support data entry and administration of engineering change proposals in the Quality Management System (QMS) software Trackwise.

Support data entry and document revisions (including equipment and material specifications and data forms) as generated by the execution of process engineering projects.

Meet cross-functionally to review supplier change notifications for single-use materials.Collaborate cross-functionally to compile material qualification data and revise material specifications in the Veeva document management system (DMS).Collaborate with stakeholders to identify specific requirements for forms related to instrument calibration, material numbering, new spare parts, or equipment bill of material.Process and route forms ensuring timely reviews and approvals by relevant stakeholders and ensure they meet the requirements of local procedures and compliance requirements.Enter proposed change control plans into the Trackwise software and act as administrator to track and document execution of the project deliverables.Support tracking and trending process equipment work orders.Interpret vender spare parts lists and draft proposed preventative maintenance plans with guidance from area-owner engineers.Compile data for process equipment maintenance assessments or periodic review reports.Draft equipment bill of materials lists to link spare parts with associated equipment.Report progress / metrics to help identify efficiency improvement ideas within the engineering administration business practices.Complete mandatory training within required timeframe

salary: $33 - $36 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

Assist with single-use material qualification including documentation and data entry to ensure all proposed changes are accurately captured and reviewed for material qualification needs.Support data entry and administration of engineering change proposals in the Quality Management System (QMS) software Trackwise.Meet cross-functionally to review supplier change notifications for single-use materials.Collaborate cross-functionally to compile material qualification data and revise material specifications in the Veeva document management system (DMS).Collaborate with stakeholders to identify specific requirements for forms related to instrument calibration, material numbering, new spare parts, or equipment bill of material.Process and route forms ensuring timely reviews and approvals by relevant stakeholders and ensure they meet the requirements of local procedures and compliance requirements.Enter proposed change control plans into the Trackwise software and act as administrator to track and document execution of the project deliverables.Support tracking and trending process equipment work orders.Interpret vender spare parts lists and draft proposed preventative maintenance plans with guidance from area-owner engineers.Compile data for process equipment maintenance assessments or periodic review reports.

The essential functions of this role include:

working in a smoke free environment

Skills

Quality ManagementProblem SolvingGMPPreparing AgendasInterpersonal SkillsOrganizational SkillsConflict ResolutionData EntryDocumentationMicrosoft OfficeTrackwiseDocument RevisionsVeeva Document ManagementMulti-taskingGMP Pharma Experience

Qualifications

Years of experience: 5 yearsExperience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

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Job DescriptionJob Description

Robert Half is seeking a talented Administrative Assistant to join an organization on a contract basis with potential to hire! This Administrative Assistant position is open due to growth and would be supporting multiple departments. Ideally this person will have 1-2+ years of experience in an administrative support role. Job responsibilities will include receptionist duties, running daily reports using Excel, data entry tasks, etc. This is a great opportunity for someone looking to grow their career as an Administrative Assistant! Daily duties:

Monitoring and updating market information in their system.Answering/monitoring front door.Scheduling vendors for the office.Main point of contract for the office.Setting up office room meetings.Ordering office suppliesMonitoring the e-mail accounts and correspondence. Managing key fobs and buzzing individuals into the building.Put together and manage check requests. Managing, sorting, and distributing incoming and outgoing mail.Assisting in updating marketing materials as assigned.Strong organizational skillsExcellent communication skills both written and verbal1-2+ years of administrative assistance experience Proficient in using MS Work, Excel and Outlook

If you are interested please apply with your updated resume and call 952-831-6020 for additional details.

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Job DescriptionJob DescriptionFor immediate consideration, please email your resume to (fconte@astoncarter.com along with your interview availability!About the Role

We are looking for a detail-oriented Administrative Assistant to join our team. This position will start with a strong focus on data entry and gradually expand into broader administrative responsibilities. You will play a key role in managing invoices across multiple companies using QuickBooks, as well as assisting with scheduling and organizing our showroom and trade events.

Key ResponsibilitiesMatch and process invoices in QuickBooks for multiple companies.Perform heavy data entry tasks with accuracy and efficiency.Assist in scheduling and setting up the showroom.Help organize and manage trade events.Essential Skills & QualificationsProficiency in administrative support and data entry.Experience with QuickBooks.Minimum of 1 year of office professional experience.Additional Skills & QualificationsInterest in outdoor activities, such as fishing, is a significant plus.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Nov 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job DescriptionJob Description
About the Role

We are looking for a detail-oriented Administrative Assistant to join our team. This position will start with a strong focus on data entry and gradually expand into broader administrative responsibilities. You will play a key role in managing invoices across multiple companies using QuickBooks, as well as assisting with scheduling and organizing our showroom and trade events.

Key ResponsibilitiesMatch and process invoices in QuickBooks for multiple companies.Perform heavy data entry tasks with accuracy and efficiency.Assist in scheduling and setting up the showroom.Help organize and manage trade events.Essential Skills & QualificationsProficiency in administrative support and data entry.Experience with QuickBooks.Minimum of 1 year of office professional experience.Additional Skills & QualificationsInterest in outdoor activities, such as fishing, is a significant plus.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Nov 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job DescriptionJob DescriptionTrust Operations Professional (Hybrid – Minneapolis, MN)
Contract | $28–$35/hr (W2)
8-Month Assignment
Our client, a leading national financial institution recognized for its wealth management and trust services, is seeking a detail-oriented Trust Operations Professional to join their Minneapolis team. This is an 8-month W2 contract covering a backfill need, with a hybrid work schedule (on-site part of the week in Minneapolis).
About the Role
In this role, you’ll support the personal trust operations of a nationally chartered financial services organization. You’ll handle daily operational activities such as account setup and termination, cash and fee processing, reconciliation, and client communication. This position plays a key role in maintaining accurate account data and ensuring smooth, compliant trust operations.
Key ResponsibilitiesOpen new trust accounts in the administration system and manage related documentation.Coordinate trust account funding and set up system interfaces for trust administration.Process trust account terminations and de-fundings, ensuring all releases and waivers are complete.Support daily operations, including cash processing, fee processing, account terminations, and daily net settlements.Reconcile trust accounts and demand deposit accounts (DDA), researching and resolving discrepancies.Respond to information requests from advisors, clients, and internal partners in compliance with procedures.Maintain positive advisor and client relationships through responsive communication and high-quality service.Assist in quality control and data integrity checks to ensure accurate trust administration.Required QualificationsHigh school diploma or equivalent.1+ years of experience in financial services operations, trust administration, or a related field.Strong attention to detail and accuracy in handling complex transactions.Excellent written and verbal communication skills.Preferred QualificationsAssociate’s or Bachelor’s degree in Finance, Accounting, Business, or related field.Experience working with legal or trust-related documents (paralegal or comparable background a plus).Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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Job DescriptionJob Description

We are looking for a highly organized Administrative Assistant to join our client. In this contract role, you will play a key part in supporting scheduling operations, managing data systems, and collaborating with multiple departments. If you are detail-oriented and excel at working with scheduling systems, this is an excellent opportunity to contribute to a dynamic environment. Responsibilities:

Manage room scheduling, ensuring accuracy within their system and related platforms.Collaborate with other department to coordinate and make adjustments for rooming and scheduling requirements.Build sections and handle modifications directly within the system.Respond to inquiries regarding room capacities and instructional aspects related to scheduling.Create term schedules, ensuring alignment with needs and standards.Support registration and maintenance tasks within their system.Process various changes and updates in their system as required.Maintain information accurately, ensuring smooth functionality within the system.Manage scheduling, focusing on modifications rather than building schedules from scratch.Proven experience in scheduling.Proficiency with database management tools.Strong organizational skills with the ability to manage complex scheduling processes and large data volumes.Excellent communication skills, capable of collaborating effectively with diverse departments and stakeholders.Detail-oriented with strong problem-solving abilities to address scheduling and data challenges.Familiarity with administrative tasks such as data entry, answering phone calls, and receptionist duties.Ability to work independently and meet deadlines within a fast-paced environment.Prior experience in administrative assistance.

If you are interested please apply with your resume and call for additional details at 952-831-6020.

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Job DescriptionJob Description

Full time Designated Coordinator Assistant

Monitor and assist the development of the Individual’s Intensive Support Services Assessment and Individual Abuse Prevention Plan with the Expanded Team.Monitor and assist to ensure the completion of assessment analysis as needed to obtain individual’s the company supports data.Provide and assist the House Managers with writing and monitoring the implementation of the Individual’s Intensive Support Assessment, Individual Abuse Prevention Plan, Addendums, Behavior Support Strategies and outcomes as needed, or as requested to do so by the Program Administrator.Provides support to House Managers with observing and assessing the progress of the individuals the company supports.As needed, provides individual’s the company supports; assistance, support and supervision to each individual’s support plan.Assists with the summarizing of support plan outcomes and that they are statistically valid.Monitors case management services through the Coordinated Service and Support Plan.Assist with encouraging and providing opportunities for individual’s the company supports choices and presents creative options as needed within the person centered philosophy.

9. Monitors the Intensive Support Assessment, Individual Abuse Prevention Plan, Addendums, Behavior Support Strategies and outcomes

Monitors and assists with the development the Program Abuse Prevention Plan.Monitors and assists with ensuring the Residential Emergency Prevention Plan.Assist with encouraging and providing opportunity for individual choices and presents creative options as needed under the person centered philosophy.

13. Maintains all employment standards, required training or licenses. Adheres to the expected work conduct as described in detail in the Employee Handbook.

Coordinates and manages the execution of admissions, discharges, closings, transfers and program planning processes as requested.Coordinates a periodic Intensive Support Assessment, Individual Abuse Prevention Plan, Addendums, Behavior Support Strategies and outcomes evaluation process.Develops and monitors the implementation of the Coordinated Services and Support Plan Addendums regularly.

Requirements: 4 YEAR DEGREE/ 10 YEARS EXPERIENCE IN RELATED FIELD

Ability to move intermittently throughout the work day.Demonstrated skill in reading, writing, and speaking the English language fluently.Possession of sight/hearing senses, or use of prosthetic devices which will enable thesePossess good health and demonstrate emotional stability.Meet licensing requirements of the state or county.Possess knowledge of the procedures, the laws, rules, regulations and guidelines pertaining to the company operations.Possess a valid drivers license.Available to work flexible hours as needed.Ability to maintain positive relations with staff, individuals the company supports and the general public.Ability to supervise the work of professional and non-professional personnel.Ability to plan, organize, develop and implement goals, objectives, policies and procedures.Ability to make independent decisions when circumstances warrant such action.Willingness to take initiative, adapt to circumstances and work independently.Ability to implement any intervention as required.

 

Company DescriptionCompanion Housing Programs, Inc. offers quality housing and services to individuals with developmental disabilities while placing a major emphasis on encouraging independent living skills. Companion Housing Programs, Inc. believes that services should be designed for the individual rather than the individual fitting into pre-determined programs.
Companion Housing Programs, Inc. has been in business for 28 years. We proudly have 15 residential group homes within Hennepin County. We also provide In-Home services and respite care.Company DescriptionCompanion Housing Programs, Inc. offers quality housing and services to individuals with developmental disabilities while placing a major emphasis on encouraging independent living skills. Companion Housing Programs, Inc. believes that services should be designed for the individual rather than the individual fitting into pre-determined programs. \r\nCompanion Housing Programs, Inc. has been in business for 28 years. We proudly have 15 residential group homes within Hennepin County. We also provide In-Home services and respite care. Read Less

Job DescriptionJob Description

Trust Operations Professional (Hybrid – Minneapolis, MN)
Contract | $28–$35/hr (W2)
3-Month Assignment

Our client, a leading national financial institution recognized for its wealth management and trust services, is seeking a detail-oriented Trust Operations Professional to join their Minneapolis team. This is a 3-month W2 contract covering a backfill need, with a hybrid work schedule (on-site part of the week in Minneapolis).

About the Role

In this role, you’ll support the personal trust operations of a nationally chartered financial services organization. You’ll handle daily operational activities such as account setup and termination, cash and fee processing, reconciliation, and client communication. This position plays a key role in maintaining accurate account data and ensuring smooth, compliant trust operations.

Key ResponsibilitiesOpen new trust accounts in the administration system and manage related documentation.Coordinate trust account funding and set up system interfaces for trust administration.Process trust account terminations and de-fundings, ensuring all releases and waivers are complete.Support daily operations, including cash processing, fee processing, account terminations, and daily net settlements.Reconcile trust accounts and demand deposit accounts (DDA), researching and resolving discrepancies.Respond to information requests from advisors, clients, and internal partners in compliance with procedures.Maintain positive advisor and client relationships through responsive communication and high-quality service.Assist in quality control and data integrity checks to ensure accurate trust administration.Required QualificationsHigh school diploma or equivalent.1+ years of experience in financial services operations, trust administration, or a related field.Strong attention to detail and accuracy in handling complex transactions.Excellent written and verbal communication skills.Preferred QualificationsAssociate’s or Bachelor’s degree in Finance, Accounting, Business, or related field.Experience working with legal or trust-related documents (paralegal or comparable background a plus).Why Join

This is an exciting opportunity to contribute to the operational success of a well-established financial institution while gaining valuable exposure to trust and fiduciary services. You’ll work with a supportive team that values precision, accountability, and collaboration.

#RTA

#JD-E2EProf

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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Job DescriptionJob Description

We are seeking an Administrative Assistant I to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsCompany DescriptionWe believe in service that helps you solve a problem, move forward with a project, manage a difficult situation, or simply check something off your list.Company DescriptionWe believe in service that helps you solve a problem, move forward with a project, manage a difficult situation, or simply check something off your list. Read Less

Job DescriptionJob Description

Minnehaha Business Services is a Tax/Accounting/Payroll firm in Minneapolis, MN. Having served our community for over 30 years, we are looking to add an organized FT Seasonal to FT Permanent Administrative Assistant to our Team to provide administrative support to all Team Members to ensure efficient operations of MBS. Must be available to work Saturdays Janaury Through April!

MBS provides Tax/Accounting/Bookkeeping/Payroll services for small to medium-sized Businesses: (Sole Proprietorships, Partnerships, S Corps, C Corps, LLCs) and tax services for individual clients.

Must have ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality, in a timely manner. Strong organizational and communication skills required.

Additional duties include, but not limited to:

Provide first point of contact to clientele in a friendly and professional manner.Professionally determine needs of client and direct to the appropriate Team Member in a timely manner.Maintain visitor register/ intake sheet.Professionally answer incoming phone calls and forward to the appropriate Team Member in a timely mannerDeal with queries and provide correct information.Take accurate and detailed messages and deliver to appropriate Team Member.Photocopy and collate documents.Fax documents.File documents accurately.Maintain equipment and report any malfunctions.Monitor, control and order office supplies.Conduct Individual tax clientele intake & retrieve files.Maintain ongoing projects/outgoing individual tax client files.Accurately receive & maintain A/R using Quicbooks desktop invoicing.Maintain strict confidentiality of office and clientele information.Prepare outgoing mail for pick-up or courier.Knowledge of QuickBooks and taxes a plus; will train.Company DescriptionEstablished company in Minneapolis with 30+ years experience in Tax Preparation, Bookkeeping and Payroll Processing. We maintain a diverse business clientele and want you to join our Team!Company DescriptionEstablished company in Minneapolis with 30+ years experience in Tax Preparation, Bookkeeping and Payroll Processing. We maintain a diverse business clientele and want you to join our Team! Read Less

Job DescriptionJob Description

The Project Coordinator is the company liaison between the customer and the installation workforce to ensure a seamless installation experience. This position interfaces with installers, clients, service providers, Crew2 personnel, and the customer that experiences the installation on a daily basis. 

Responsibilities: 

Customer Experience Ensures that daily installations are coordinated on a timely basis and actively managed; this includes: Connecting with customers to discuss installation timeframes and manage expectations Responding to incoming customer calls Following up with customers once work is completed to ensure complete satisfaction Serves as a primary contact and problem solver for customers when issues arise Strives for excellence in customer contact; ensures that communication with customers is completed on a priority basis and that all correspondence is customer-focused and well documented Ensures excellence in service; aware of customer satisfaction (VOC and cycle time) success metrics the impact that this role has on associated outcomes Interaction with Installers Ensures that daily installations are coordinated on a timely basis and actively managed; this includes: Dispatching work orders to service providers Connecting with customers to manage expectations and ensure preparedness Ensuring that work is completed and customer is completely satisfied Creates and maintains an environment that engages Service Providers in the quest for excellence, thereby, retaining and attracting other subcontractors Facilitates problem-solving and issue resolution with installers in a manner that is timely, responsive, and respectful Ensures that providers are paid on a timely and accurate basis Production Team Partnership Participates in and supports the Production Team in a way that allows people to be their best Collaborates with team members to provide excellent customer service and create an environment that sets Crew2 apart 

Job Requirements: 

Personal leadership; ability to function autonomously while influencing business and interpersonal outcomes Excellent communication skills – verbal and written Strong interpersonal skills; ability to connect with a variety of people in ways that create positive outcomes Customer-focused; continuously seeks excellence and understands how to create it Knowledge of Crew2’s programs and services Building trades experience Strong problem-solving experience and skill Creative and resourceful Able to manage multiple, sometimes conflicting demands Company DescriptionWe are the leading national installer for select high-value and stylistically important interior finishes, such as flooring, cabinets and countertops, to our homebuilder customers, as well as multi-family, commercial and repair & remodel customers.Company DescriptionWe are the leading national installer for select high-value and stylistically important interior finishes, such as flooring, cabinets and countertops, to our homebuilder customers, as well as multi-family, commercial and repair & remodel customers. Read Less

Job DescriptionJob Description

BACKGROUND CHECK BEFORE HIRE.  100% in office

Experienced, full-time administrative assistant needed to provide support to fixed income department of entrepreneurial investment management firm located in downtown Minneapolis. Responsibilities to include:

·         Preparation of monthly client letters

·         Updating marketing and client materials

·         Assisting with Request for Proposals

·         Utilizing spreadsheets and charts; database maintenance; report preparation; mail merge functions; and other support duties

 

KEYS

·      Strong knowledge of Microsoft Office (Excel, Word, PowerPoint, Access) – merge function on Word and charting on Excel – linking Excel with PowerPoint

·      Excellent verbal and written communication skills with particular attention to detail

·      Numerical/math aptitude

·      Flexibility and ability to multi-task and prioritize

·      Ability to work with the highest degree of integrity and discretion; meet deadlines and work under pressure

·      Ability to work independently and collaboratively with a diverse group of people in fast-paced environment

·       A strong preference for administrative assistant experience in financial firm or interest in financial industry#5663

 

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Job DescriptionJob Description

Team Coordinator – Outstanding Investment Firm

 

$65-85k DOE + discretionary bonus + phenomenal benefits

A wonderful, employee-centric investment firm is looking for a stellar Team Coordinator/Executive Assistant for a wonderful team of 4 executives.

 

Office is in Minneapolis, MN– typical office hours are 9am-530/6pm. Full time in office Monday-Friday   

 

2+ (minimum) years of EA experience in finance and/or professional services. One should understand and thrive in a fast-paced environment working alongside a team, while also handling projects independently

 

Responsibilities include, but aren’t limited to

Complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams timeBooking domestic and international travel arrangements including flights, accommodations, itinerariesLiaising with internal/external stakeholders on behalf of the teamAssisting in conference planningExpense reports Handling office management duties: ordering supplies, inventory, restocking kitchen, acting as building liaisonMeeting/greeting clients visiting the office

 

The firm is looking for a kind, down to earth (no egos!), and professional EA that can also can be confident with investors/external parties

Personal Characteristics

Highly responsible and reliable with a professional presentation.Motivated self-starter, with the ability to work diligently and continuously refine various work activities.Attention to detail and problem-solving skills.Excellent time management skills and the ability to prioritize work.Excellent communication (oral and written) and people skills.Working knowledge of office equipment (printer, copiers, audio visual systems).Discretion and confidentiality.Solid knowledge of MS Office

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.  

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Job DescriptionJob DescriptionHi, we’re Gravie. Our mission is to improve the way people purchase and access healthcare through innovative, consumer-centric health benefit solutions that people can actually use. Our industry-changing products and services are developed and delivered by a diverse group of unique people. We encourage you to be your authentic self - we like you that way. A Little More About The role:We’re looking for a Software Engineer to join our Engineering team and contribute to building and scaling Gravie’s healthcare payment and benefits systems. In this role, you’ll work collaboratively with other engineers, product managers, and stakeholders to design, develop, test, and ship high-quality software that powers experiences for members, employers, brokers, and internal teams. This is a great opportunity for someone with strong development fundamentals who is ready to deepen their impact, learn from senior engineers, and take ownership of features in a growing, mission-driven company. You will:·       Design, build, test, and deploy reliable, scalable software for our products and internal systems·       Collaborate with team members to break down and estimate work, write clean and maintainable code, and participate in code reviews·       Work across the stack on backend services, APIs, data layers, and/or frontend experiences based on your skill set·       Participate in Agile ceremonies and contribute to a culture of continuous improvement·       Investigate, troubleshoot, and resolve software issues or bugs in production environments·       Follow security and compliance standards relevant to our healthcare and payment domains·       Learn our technical architecture and contribute to evolving platform capabilities·       Demonstrate commitment to Gravie’s core competencies of being authentic, curious, creative, empathetic, and outcome-oriented You bring: ·       2–4 years of professional software development experience·       Strong problem-solving skills and the ability to write clean, maintainable code·       Proficiency in one or more general-purpose programming languages (e.g., Java, Python, JavaScript/TypeScript, Go, etc.)·       Familiarity with relational or NoSQL databases and cloud-based architectures·       Experience working on backend systems, APIs, or full-stack applications·       Comfort working in Agile environments with collaboration across disciplines·       Curiosity, humility, and a desire to learn from teammates and stakeholders·       Eligibility to work in the U.S. without need for sponsorship, now or in the future Extra credit: ·       Experience working in a regulated industry like healthcare or financial services·       Familiarity with microservices, event-driven systems, or real-time payment workflows·       Exposure to frontend frameworks like React or Vue.js·       Experience with CI/CD pipelines or DevOps practices·       Participation in open-source communities or personal technical projects Gravie: In order to transform health insurance and build a health plan everyone can love, we need talented people doing amazing work. In exchange, we offer a great overall employee experience with opportunities for career growth, meaningful mission-driven work, and an above average total rewards package. The salary range for this position is $94,300 - $157,000 annually. Numerous factors including, but not limited to, educations, skills, work experience, certifications, etc. will be considered when determining compensation.   Our unique benefits program is the gravy, i.e., the special sauce that sets our compensation package apart. In addition to standard health and wellness benefits, Gravie’s package includes alternative medicine coverage, flexible PTO, up to 16 weeks paid parental leave, paid holidays, a 401k program, cell phone reimbursement, transportation perks, education reimbursement, and 1 week of paid paw-ternity leave.  A Little More About Us:At Gravie, we're on a mission to reinvent health benefits for small and midsize businesses—making high-quality, affordable healthcare accessible to employers and their employees. We believe better benefits lead to better lives, and we’re building the future of health benefits to reflect just that. We’re proud to be the only company offering both innovative level-funded health plans and a market-leading ICHRA solution, giving employers more choice and flexibility than ever before. And guess what? Our customers love us. With member and employer satisfaction rates consistently trending above 80%, we know our health plans are working the way they should. Backed by some of the most sought-after investors in the country, we have the resources and long-term support to build something truly transformative—and we’re just getting started. At Gravie, we do things differently. We’ll challenge you, and we’ll welcome you challenging us. Good ideas are everyone's job here. You’ll join a team that’s smart, mission-driven, and unafraid to push boundaries if it means making a bigger impact for the people we serve. If you're energized by a high-performance, high-trust environment where your voice matters, Gravie might be just the place for you. 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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