Job DescriptionJob Description

Advisor Insurance Group, is a growing independent insurance agency in the Northwest Side of Houston Area. We are currently search for an Excel Savvy Administrative Assistant to work for the agency. The successful candidate will have excellent customer service and communication skills and must be outcome-oriented. The ability to work in a fast paced environment with strong attention to detail is essential. You will be fully engaged and busy from the first day and we guarantee there will be never a dull moment.

Responsibilities & Requirements:

Exceptional customer service skills, over the phone and in person with our customersStrong sense of urgency and problem solving skillsAbility to juggle multiple projects with superb accuracy.Strong administrative skills

Qualifications

Bilingual English/Spanish is preferred

Must be computer savvy and proficient in Microsoft Excel and OutlookExcellent written and verbal communication skills Read Less

Job DescriptionJob Description

Position Overview

The Administrative Assistant provides essential support to daily office operations by managing administrative tasks, coordinating communication, and ensuring an organized and efficient work environment. This role serves as the first point of contact for internal teams, clients, and vendors, and plays a key part in maintaining smooth, professional business operations.

This position will begin with paid training on the renewables industry, our internal processes, and a working knowledge of of the energy systems we install.

A positive attitude, a willingness to help, and the ability to adapt to the needs of the business are all critical for this role.

Key Responsibilities

Answer and route phone calls; respond to emails and general inquiriesSchedule and coordinate meetings, appointments, and travel arrangementsMaintain organized digital and physical filing systemsPrepare documents, reports, and presentations as neededAssist with data entry, recordkeeping, and updating company databasesManage office supplies inventory and place orders when necessarySupport HR and accounting tasks such as onboarding paperwork, invoice processing, and expense trackingGreet and assist visitors professionallyCoordinate with internal departments to support ongoing projects and administrative needsEnsure the office remains clean, functional, and well-organized

Qualifications

High school diploma required; associate’s or bachelor’s degree preferredPrior administrative or office support experience is a plusStrong verbal and written communication skillsProficiency in Microsoft Office/Google WorkspaceExcellent organizational skills and attention to detailAbility to multitask and prioritize in a fast-paced environmentPositive, professional attitude with strong interpersonal skills

Key Competencies

Reliability and discretionProblem-solving and initiativeTime managementCustomer service mindsetAdaptability and willingness to learnCompany DescriptionFounded in 2017, Sunshine Renewable Solutions has rapidly developed into a leader in the renewable energy sector. We specialize in the design, engineering, permitting, and installation of energy systems throughout the continental United States, with a focus on our home state of Texas. Our projects range from residential battery backups to expansive multi-megawatt solar PV systems and utility-scale BESS projects. From the outset, our mission has been to help customers reduce their energy costs and contribute significantly to the global shift toward renewable energy.

Our steadfast dedication to excellence has attracted a team rich in talent and expertise and earned us numerous accolades and recognition within the industry. This commitment extends across all facets of our operations, ensuring that each project we undertake is executed with the utmost precision and care. Our experienced team works closely with customers to tailor solutions that meet their specific needs while upholding the highest standards of quality and sustainability. As we continue to grow and evolve, Sunshine Renewable Solutions remains devoted to advancing our mission of 'doing right by our community and the environment that sustains it.'Company DescriptionFounded in 2017, Sunshine Renewable Solutions has rapidly developed into a leader in the renewable energy sector. We specialize in the design, engineering, permitting, and installation of energy systems throughout the continental United States, with a focus on our home state of Texas. Our projects range from residential battery backups to expansive multi-megawatt solar PV systems and utility-scale BESS projects. From the outset, our mission has been to help customers reduce their energy costs and contribute significantly to the global shift toward renewable energy.\n\nOur steadfast dedication to excellence has attracted a team rich in talent and expertise and earned us numerous accolades and recognition within the industry. This commitment extends across all facets of our operations, ensuring that each project we undertake is executed with the utmost precision and care. Our experienced team works closely with customers to tailor solutions that meet their specific needs while upholding the highest standards of quality and sustainability. As we continue to grow and evolve, Sunshine Renewable Solutions remains devoted to advancing our mission of 'doing right by our community and the environment that sustains it.' Read Less

Job DescriptionJob Description

Bilingual Office Coordinator

Meet MSK Marketing Solutions

MSK Marketing Solutions is a team dedicated to creating high-quality signs and marketing that help businesses stand out.
We focus on serving entrepreneurs, small businesses, and communities across Texas with work we are proud of.

Our track record includes:

In business since 2006Completing over 1,000 projects every yearServing clients across Texas and surrounding areas

We believe in high standards, clear communication, and doing things the right way. If that sounds like you, you’ll fit in well here.

We’re Hiring a Bilingual English–Spanish Receptionist

We are looking for a Bilingual Receptionist to support our CEO and help keep our shop and office running smoothly.
Your work will directly support our team, our customers, and our daily operations.

This is a fast-moving environment, and we value people who are organized, proactive, and ready to help wherever needed.

About the Role

This role helps create structure and support for our CEO and team.You help reduce problems, keep communication clear, and make sure tasks stay on track.You will assist customers, handle admin duties, and support shop operations.

Responsibilities

Assist customers in person, by phone, and onlineShare and update design drafts and approvalsSupport the CEO with daily office and shop tasksUpdate and manage projects in ClickUpHelp with printing, organizing, and tracking supplies, permits, and work ordersSupport team members when needed

What Success Looks Like

Helping maintain our 200+ 5-star Google reviews through excellent serviceSupporting strong customer satisfactionCoordinating smoothly with our team of 15+ employeesKeeping projects organized and updated every dayProviding fast, friendly, and professional service in both English and Spanish

Requirements

Bilingual English–Spanish (strongly preferred)Female applicants are encouraged to applyExperience in admin or customer serviceOrganized, reliable, and detail-orientedComfortable using Google WorkspaceComfortable using WhatsApp and ClickUpTech-savvy and quick to learn new toolsExperience in a printing or sign company is a plusStrong coordination and team support skills

Who This Role Is NOT For

Someone who works slowly (this is a fast-paced environment)Someone who struggles with structured or analytical tasksSomeone who waits for instructions instead of taking initiative

Location & Schedule

6121 Hillcroft Avenue, Suite T2

Houston, TX 77081

Onsite, Full-Time

Compensation

Base Pay: $18.00–$22.00 per hour (up to $25 based on experience)

Benefits

Paid VacationPaid HolidaysFlexible PTOFree SnacksPaid TrainingCompetitive SalaryOpportunity for Advancement

Relocation

Relocation is not offered at this time.

MSK Core Values

CreativityCommitmentDo the Right ThingDo Things RightHave FunCompany DescriptionMSK Marketing Solutions has been in the printing and signage industry for more than 15 years.

We offer several marketing services such as print advertisements, Signages, and Digital Marketing.Company DescriptionMSK Marketing Solutions has been in the printing and signage industry for more than 15 years. \r\n\r\nWe offer several marketing services such as print advertisements, Signages, and Digital Marketing. Read Less

Job DescriptionJob Description

Position Overview

Seeking a detail-oriented Bilingual Administrative Assistant to manage office operations, process invoices, and handle certified payroll. Must be fluent in Spanish/English with advanced Excel skills.

Key Responsibilities

Provide administrative support and manage daily office operationsOrganize files, prepare reports, and create correspondenceAnswer phones, manage emails, and respond to inquiriesProcess and verify invoices, matching with delivery ticketsHandle accounts payable documentation and certified payrollMaintain office supplies inventory

Required Qualifications

Bilingual (Spanish/English) - Fluency requiredAdvanced Excel proficiency - Extensive experience requiredCertified payroll experienceStrong data entry skills with attention to detailProficiency in Microsoft Outlook, Word, and ExcelAccounts payable or invoice processing experience

Essential Skills

Excellent organizational abilitiesStrong communication skills in both languagesAdaptable to changing prioritiesDependable and reliableAbility to work independently and with other departmentsCompany DescriptionAbout us:

Express works with job seekers to help find the right job for their skills and experience. We have a variety of jobs available, including full-time, part-time, and temporary positions. As one of the leading staffing companies in Houston, we’re ready to help you take the next step in your career.

Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.

In compliance with applicable federal, Texas and local law, employment decisions are based on business needs, job requirements, and an individual’s qualifications regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status. We do not tolerate discriminaCompany DescriptionAbout us:\r\n\r\nExpress works with job seekers to help find the right job for their skills and experience. We have a variety of jobs available, including full-time, part-time, and temporary positions. As one of the leading staffing companies in Houston, we’re ready to help you take the next step in your career.\r\n\r\nExpress Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.\r\n\r\nIn compliance with applicable federal, Texas and local law, employment decisions are based on business needs, job requirements, and an individual’s qualifications regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status. We do not tolerate discrimina Read Less

Job DescriptionJob Description

Clayton Services is searching for an Office Assistant to join a thriving company in Northwest Houston.

Job Type: Temp-to-Hire
Pay Rate: $16.00 - $20.00/hour
Schedule: Part-Time or Full-Time Hours

Office Assistant Responsibilities:

 

Handle incoming calls promptly and professionally, direct calls to appropriate departments, and take messages when necessary.Assist with processing accounts payable and receivable transactions. Ensure invoices are processed accurately, and payments are tracked and recorded.Accurately input and maintain data in various systems, ensuring the integrity and confidentiality of information.Generate and prepare shipping documents, including labels, invoices, and packing slips.Perform routine accounting tasks such as reconciliation, account management, and assisting with the preparation of financial reports.Organize and maintain both digital and paper filing systems for easy access to important documents.Provide additional support to the team as needed, including scheduling meetings, managing calendars, and assisting with any other administrative duties.

 

Office Assistant Skills and Abilities:

 

Excellent communication skills.Ability to multi-task and great attention to detail.Ability to work in a small office environment.QuickBooks knowledge is a plus.

 

Office Assistant Education and Experience:

 

2+ years of office and administrative experience.Experience with accounting duties is a plus.

 

Office Assistant - Immediate need. Apply today!

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Job DescriptionJob Description
We’re seeking an experienced Office Administrator to join a reputable law firm in Downtown Houston. This role requires a dynamic professional who can wear many hats?overseeing HR, accounting, recruiting, and firm operations. The ideal candidate will bring strong law firm experience, leadership ability, and a hands-on approach to managing people, processes, and systems.

Position: Office Administrator
Location: Downtown Houston
Salary: $100,000 ? $120,000 + Bonus

Benefits:
4 weeks PTO in the first year401(k) with 6% employer match (after one year)100% employer-paid medical insurancePaid parking
Experience Required: Minimum 4 years of law firm experience

Key Responsibilities
Perform all accounting functions: financial statements, month-end/year-end, bank reconciliations, accounts payable, accounts receivable, point of contact for bank representatives and compliance requirements, money management, other productivity, and financial reportingAll aspects of payrollMentor, provide training to and supervise staff, and perform yearly evaluationsDevelop working relationships with vendors and negotiate contractsProfessional liability and commercial insurance review and renewalsEvaluate the need for and purchase software and equipmentEvaluate and research equipment lease renewals Make recommendations for and manage medical insurance, long-term disability, life insurance plans, and voluntary insurance plans401(k) plan managementCommunicate benefit plans with new hires and benefit plan changes to existing employeesSeek applicants, conduct initial interviews, the hiring process, salary recommendations, and terminationsCoordinate and manage marketing initiatives Coordinate and manage IT projects, point of contact for third-party IT companies
Requirements
Bachelor’s degree in Accounting, Business, or related field required.Minimum 4 years of experience in a law firm environment.Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint), QuickBooks or Quicken, ADP Run (or similar payroll system), legal time and billing software, iManage or other cloud-based DMS, and Adobe Acrobat DC Pro.Must demonstrate professionalism, discretion, and adaptability to new technology.
HOUDT42
#ZRCompany DescriptionAbout Burnett Specialists
Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.

With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.

As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.

Visit us at: www.burnettspecialists.com
Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!Company DescriptionAbout Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: www.burnettspecialists.com\r\nFollow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights! Read Less

Job DescriptionJob Description

NOW HIRING!!

We're looking for an energetic and professional Receptionist / Administrative Assistant! In this role, you'll answer calls, greet visitors, manage appointments, and assist with administrative tasks. Your strong communication and organizational skills will help keep the office running smoothly while ensuring a positive, professional company image.

Key Responsibilities:

Greet and assist visitors in a warm and professional mannerAnswer and direct phone calls, taking messages as neededManage appointments, schedules, and meeting room bookingsMaintain office supplies and ensure the front desk area is tidy and organizedProvide administrative support to other departments as requiredHandle incoming and outgoing mail and packages

Qualifications and Experience:

High school diploma or equivalent1 year of experience in a receptionist, administrative, or customer service roleStrong communication skills, both verbal and writtenProficiency in MS Office (Word, Excel, Outlook)Excellent organizational skills and attention to detailAbility to multitask and thrive in a fast-paced environmentPositive, friendly attitude with a professional appearanceAbility to handle sensitive information with discretion

Want to be considered for this opening immediately? Candidates already registered with us, please send an updated resume to interviews@lpcpersonnel.com and reference the job title. If you are not already registered, please apply by clicking the "Apply Now" button.

#zr

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Job DescriptionJob Description

We are a special Texas Personal Injury Law Firm. We welcome people with no experience but who are willing to challenge themselves to join our team. 我們是專精車禍和人身傷害的的律師事務所,所歡迎無經驗者,但願意挑戰自己的人參與我們的團隊.

A Case Manager Assistant in a law firm supports attorneys and case managers by handling administrative and logistical tasks to ensure the smooth progression of cases. Duties typically include preparing legal documents, communicating with clients, managing case files and deadlines, coordinating with other parties like medical providers and courts, conducting initial client interviews, and maintaining case management software. This role is essential for maintaining organization, efficiency, and client satisfaction within the legal team.

律師事務所的案件經理助理負責處理行政和後勤工作,協助律師和案件經理確保案件順利進行。其職責通常包括準備法律文件、與客戶溝通、管理案件檔案和截止日期、與醫療機構和法院等其他方協調、進行初步客戶訪談以及維護案件管理軟體。該職位對於維護法律團隊的組織性、效率和客戶滿意度至關重要。

Company DescriptionWe are a special Texas Personal Injury Law Firm. If you have experienced an injury, our experts may study the causes of the injury, estimate the costs of medical services, evaluate factors that could increase the risk of injuries, examine the actions of numerous individuals, review the environment and determine the monetary value of emotional stress. Our Houston injury attorneys can help individuals who have experienced auto accidents, bicycle accidents, brain injuries, train accidents, ATV injuries, electrical accidents and welding accidents. We also offer Harris county appraisal services, and our experts frequently manage consumer product liability cases. When you choose the services that a Houston area injury attorney could provide, our experts can offer a free consultation, create a personal injury lawsuit, answer any questions and describe our effective techniques.Company DescriptionWe are a special Texas Personal Injury Law Firm. If you have experienced an injury, our experts may study the causes of the injury, estimate the costs of medical services, evaluate factors that could increase the risk of injuries, examine the actions of numerous individuals, review the environment and determine the monetary value of emotional stress. Our Houston injury attorneys can help individuals who have experienced auto accidents, bicycle accidents, brain injuries, train accidents, ATV injuries, electrical accidents and welding accidents. We also offer Harris county appraisal services, and our experts frequently manage consumer product liability cases. When you choose the services that a Houston area injury attorney could provide, our experts can offer a free consultation, create a personal injury lawsuit, answer any questions and describe our effective techniques. Read Less

Job DescriptionJob Description

We are seeking an Administrative Office Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success.

The Office Coordinator plays a key role in keeping projects organized and on schedule from start to finish. This person will handle work order setup, collect and organize job photos and documents, assist with scheduling, coordinate with installers and vendors, and help ensure accurate billing information is gathered for invoicing. The ideal candidate is detail-oriented, organized, and comfortable managing multiple active jobs in a fast-paced environment.

Key Responsibilities

Work Order Setup: Create and process new work orders in the company system, ensuring all project details, artwork, and client information are accurate and complete.

Job Coordination: Maintain project timelines, track progress, and communicate with internal teams (sales, design, production, installation) to ensure on-time delivery.

Scheduling: Coordinate installation dates and service calls; communicate schedules with clients and field crews.

Photo & Documentation Management: Download, label, and organize job photos from the field for customer files and billing documentation.

Billing Preparation: Gather completion photos, sign-offs, and other documentation needed for invoicing. Work closely with the accounting or admin team to submit billing packages.

Project Support: Assist with ordering materials or permits as needed; update clients on project status.

Quality Control: Review completed job files to confirm all documentation is complete before closing.

Communication: Serve as a central point of contact between departments to keep projects organized and moving efficiently.

Qualifications

2+ years of experience in project coordination, administrative support, or operations (signage, construction, or similar field preferred).

Strong organizational skills and attention to detail.

Excellent communication and follow-up skills.

Proficiency with Microsoft Office, Google Workspace, or project management tools 

Ability to prioritize and manage multiple projects with changing deadlines.

Familiarity with sign industry terminology (a plus, but not required — training provided).

Company DescriptionSCA Sign Group is full service sign company that provides design, permit acquisition, fabrication, installation and service for electrical and non electrical signage.Company DescriptionSCA Sign Group is full service sign company that provides design, permit acquisition, fabrication, installation and service for electrical and non electrical signage. Read Less

Job DescriptionJob DescriptionSowells Consulting Engineers, is seeking a talented, team-focused Administrative Assistant to join our team in Houston, Texas.  Your great attitude and strong organizational skills will enhance our mission to set the standard in our field for exceptional client service and professional excellence.
Your Duties: 

The role of Administrative Assistant is a critical role for the success of the managers at SCE.  The primary focus and function is to help managers be more efficient and effective.  This role supports management, helping them in the areas of business development/sales, business performance monitoring and analysis, and communication with staff and clients. The Administrative Assistant must have a professional presentation and attitude, superior interpersonal skills over the phone, in writing, and in person, and must be trustworthy with confidential information.  Must be comfortable working with managers who are demanding, fast-paced, results-oriented and often working off-site, but have a high reliance on support from the Administrative Assistant.  Commitment to excellence and a sense of urgency are both mandatory. Typical Duties:Supporting the personal productivity systems (data and applications/software) for managers including: client/partner contact information maintenance, email tracking and organizing, task tracking and organizing, correspondence management, and calendar scheduling and maintenance using Microsoft Outlook, Microsoft Excel, Apple iPhone/iPad personal productivity applications, and other apps.Supporting the business development program of managers including: tracking client interactions, managing and charting of target lists, tracking project opportunities and proposals, assistance with scheduling meetings, researching online, assisting in the development of presentation and organizing marketing materials, and typing and editing proposals.Various administrative duties in support of an organization and office with a commitment to excellence in all areas.  These duties include making copies, filing, answering inbound calls, greeting visitors, maintaining office areas, conference rooms, kitchen, and print rooms, maintaining business system materials (paper and ink in the printers and copiers, staples in the staplers, etc.).
Your Capabilities and Credentials: 

Education/Experience5+ years related experience supporting highly effective managers in a successful environment.Experience working with Adobe Acrobat software.Skills and Special Requirements/LicensingAdvanced software skills in Microsoft Word, Excel, and Outlook, including calendaring.Comfortable working with managers.  Regular communication with all levels of the organization.Expertise in personal productivity software products such as Microsoft Outlook and iPhone/iPad productivity apps.Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.Requires strong reading, writing, grammar, and math skills and keen attention to detail.Excellent written and verbal communication skills, including public speaking, email etiquette, grammar, and networking.Advanced skills in time management, organization, and meeting deadlines.Requires excellent social skills including coordination, service orientation, and social perceptiveness. Read Less

Job DescriptionJob Description

Responsibilities

Complete a broad variety of administrative tasks for the leadership.Correspond with pharmacy prescribers and interdisciplinary team members to resolve prescription issuesProvide administrative support to the administrative and clinical teams, including scheduling appointments, organizing meetings, and developing documents.Plans, coordinates, and ensures the administrator’s schedule is followed and respected.Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with sensitive deadlinesProvides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO.Assist with the recruitment and onboarding of new staffReview documentation provided by staff and subcontractors, ie, daily residential log, MAR, progress notes, and other pertinent documentsDevelop and maintain report database (treatment plans, employee files, etc).Sort and organize paperwork/ electronic files after entering data to ensure safety and availability.Other additional and/or alternative duties as assigned from time to time.

Requirements

Associate's degree in health management or related field2 years of retail pharmacy technician experience- CPhT Required***High School Diploma/GED with 4 years of retail pharmacy technician experience- CPhT Required***Strong verbal and written communication skillsStrong working proficiency with Office Suite (This is a MUST)2 years in an administrative roleAbility to work independently and collaborativelyProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of stakeholder/client service and responseStrong interpersonal skills and the ability to build relationships with stakeholders, including staff, the leadership team, and external partnersDemonstrated proactive approaches to problem-solving with strong decision-making capabilityCompany DescriptionA to Z Health was founded with the hope of supporting the mental health needs within our community. We are passionate about what we do. Our commitment to providing comprehensive and exceptional services to our clients and their support systems is a reflection of our core values to serve with Integrity, Loyalty, Open-mindedness, Value, and Exceptionalism.

We are rapidly growing and are seeking a Health Services Coordinator to assist in the operations of our organization. The ideal candidate will be highly detail-oriented, computer-savvy, and have exceptional organizational skills. This position will also be asked to perform administrative tasks as requested. We need an individual who understands the confidential nature of their job and maintains HIPAA compliance. The primary purpose of the Health Services Coordinator position is to perform administrative, clerical, secretarial, and clinical duties requiring independent judgment and decision-making. This position is full-time with the possibility of long-term company growth.Company DescriptionA to Z Health was founded with the hope of supporting the mental health needs within our community. We are passionate about what we do. Our commitment to providing comprehensive and exceptional services to our clients and their support systems is a reflection of our core values to serve with Integrity, Loyalty, Open-mindedness, Value, and Exceptionalism.\r\n\r\nWe are rapidly growing and are seeking a Health Services Coordinator to assist in the operations of our organization. The ideal candidate will be highly detail-oriented, computer-savvy, and have exceptional organizational skills. This position will also be asked to perform administrative tasks as requested. We need an individual who understands the confidential nature of their job and maintains HIPAA compliance. The primary purpose of the Health Services Coordinator position is to perform administrative, clerical, secretarial, and clinical duties requiring independent judgment and decision-making. This position is full-time with the possibility of long-term company growth. Read Less

Job DescriptionJob Description

Job title: Administrative Assistant
Location: Houston, TX
Duration: 6months
Pay rate: $22/hour

Position Description:
Duties: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.

 

This role works within a team of assistants supporting various bankers within an industry group team.  The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.

 

As a division, our strategic objectives include:

To be the world's pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactions. Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time. Drive superior returns for our stakeholders. Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace

 

The duties of the role include:

Coordinating and scheduling of meetings and conference calls across multiple time zones

Managing high volume of phone calls and emails, relaying information in a timely and accurate manner

Calendar management for bankers (Associate level+)

Coordinating room bookings for internal/external meetings and VCs across multiple locations

Coordinating travel arrangements for the team, including Visa applications, International flight, and accommodation bookings

Car bookings

Expense processing and timely expense management

Invoice processing.

Taking on ad hoc tasks while maintaining workflow

Supporting teams in day-to-day issues, needs, and queries.

Providing phone / holiday coverage for colleagues

 

Skills:

Excellent Microsoft Word, Excel, and Outlook skills

Able to manage competing time-sensitive priorities and tasks.

Demonstrates dependability and high attention to detail along with the ability to multi-task.

Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels.

Comfortable working with people at all organizational levels, internally and externally

Must be a team player that works well under pressure within a changing environment.

Flexible and adaptable to work and support across multiple teams.

Be resourceful and able to use own initiative in solving issues.

Proactive attitude when managing diaries.

Discretion to deal with confidential business matters.

Friendly, polite, and approachable with a “can do” attitude.

Zero to one years of experience

 

Education:

Bachelor's Degree Preferred

 

Benefits Disclosure

“Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference. Read Less

Job DescriptionJob Description

The duties of the role include:
Coordinating and scheduling of meetings and conference calls across multiple time zones
Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
Calendar management for bankers (Associate level+)
Coordinating room bookings for internal/external meetings and VCs across multiple locations
Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
Car bookings
Expense processing and timely expense management
Invoice processing
Taking on ad hoc tasks while maintaining workflow
Supporting teams in day to day issues, needs and queries
Providing phone / holiday coverage for colleagues

Skills:
Excellent Microsoft Word, Excel and Outlook skills
Able to manage competing time-sensitive priorities and tasks
Demonstrates dependability and high attention to detail along with the ability to multi-task
Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
Comfortable working with people at all organizational levels, internally and externally
Must be a team player that works well under pressure within a changing environment
Flexible and adaptable to work and support across multiple teams
Be resourceful and able to use own initiative in solving issues
Proactive attitude when managing diaries
Discretion to deal with confidential business matters
Friendly, polite and approachable with a "can do” attitude
Zero to one years of experience

Education
HS Diploma or equivalent

Benefits Info:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference. Read Less

Job DescriptionJob Description

We are seeking an Admin Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Pay Range : $20-$22/hr on W2

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsCompany DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference. Read Less

Job DescriptionJob Description

We are seeking a self-motivated and experienced leader to manage daily operations for a growing pet-focused small business. This role offers strong opportunities for business development and long-term expansion.

 

Ideal Candidate

You should be someone who:

Has 5+ years of experience in:QuickBooks & bookkeeping (REQUIRED)Online marketing & digital media (REQUIRED)Small business or operations management (REQUIRED)Leads independently with a self-directed management styleHas strong customer service and retention skillsUnderstands small business operations across multiple areasCan supervise, train, and hire employeesIs adaptable and comfortable shifting between rolesManages time well and communicates clearlyIs bilingual English/Spanish (Preferred)Lives within 5–10 miles of zip code 77091

 

Key Responsibilities

Sales & Customer Service

Serve as primary contact for customersProvide accurate service informationTroubleshoot and resolve customer concerns

Operations & Scheduling

Ensure smooth daily business operationsMake decisions for staff, schedules, and route coverageStep in to assist with field work when needed (including route work)

Employee Management

Train and support employeesReview performance and timesheetsResolve employee issues promptly and professionally

Business Growth & Marketing

Develop and implement online and print marketing strategiesManage social media, website updates, and digital presenceConduct direct sales and onboarding for new customers

Administration & Accounting

Manage invoicing and complete accurate bookkeepingMaintain reports and communicate updates to the ownerOversee inventory control and supplies

 

Additional Expectations

Hybrid work: remote + in-office Monday–FridayOccasional weekend on-call for email responsesOccasional after-hours needs (training, route coverage, etc.)Attend promotional events as needed

 

Required Skills

Minimum 5 years of QuickBooks & bookkeeping (Required)Minimum 5 years of online marketing / digital sales (Required)Minimum 5 years of business or operations management (Required)Excellent written and verbal communicationStrong attention to detail and accuracyAbility to multitask and prioritize workIntegrity, professionalism, and reliability

 

Qualifications

Business degree or equivalent experience (Preferred)English/Spanish bilingual (Preferred)No feloniesMust live near 77091

 

Working Conditions & Benefits

Hybrid work (remote + office)Casual attire; uniform shirt and company truck provided for any field work60-day probationary period

Benefits:

Employee discountFlexible scheduleReferral program

 

Position Details

Job Types: Part-time
Pay: $20–$25 per hour
Hours: 15–25 per week
Location: Houston, TX 77091
Commute/Relocation: Must be able to commute or relocate before starting

Company DescriptionScoop Le Poop is Houston’s original pet waste management company. We shoveled our way into the business back in 2000, and for 25 years we’ve worked to keep homes and businesses clean and hygienic — with genuine satisfaction guaranteed. Our motto still stands: If it poops, we scoop!Company DescriptionScoop Le Poop is Houston’s original pet waste management company. We shoveled our way into the business back in 2000, and for 25 years we’ve worked to keep homes and businesses clean and hygienic — with genuine satisfaction guaranteed. Our motto still stands: If it poops, we scoop! Read Less

Job DescriptionJob Description

Job Summary:

The Administrative Assistant provides clerical and organizational support to ensure efficient day-to-day operations. This role involves handling correspondence, scheduling, recordkeeping, and assisting staff and management with administrative tasks to support overall company productivity.

Key Responsibilities:

Perform general administrative duties such as answering phones, responding to emails, and greeting visitors.Schedule and coordinate meetings, appointments, and travel arrangements.Prepare and edit correspondence, reports, and other documents.Maintain organized filing systems (electronic and physical).Assist with data entry, recordkeeping, and database management.Manage office supplies inventory and place orders when necessary.Support onboarding and HR-related documentation when needed.Help prepare invoices, expense reports, and other basic accounting documents.Coordinate internal communications and assist other departments as needed.Ensure confidentiality and handle sensitive information with professionalism.

Qualifications:

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).1–3 years of administrative or office support experience.Strong organizational and time-management skills.Excellent written and verbal communication abilities.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Ability to multitask and prioritize effectively in a fast-paced environment.Professional demeanor and attention to detail.

Work Environment:

Office setting, Monday–Friday schedule.Regular use of computers, phones, and standard office equipment.Company DescriptionMAGNUM STAFFING is a recruiting and staffing solutions firm based in Houston, Texas, and founded in 1996.

Our areas of specialization include manufacturing, production, warehouse/distribution, technical, and logistics for the industrial business sector.

We also provide various services to any industry that assists the client in their human capital management issues. This includes vendor on premise, managed services, payroll transferring and a direct hire specialist focusing on exempt and non-exempt engineering, manufacturing, petrochemical, supply chain management, finance and field operations positions.

With the Staffing industry’s badge of professionalism and seal of excellence behind each hiring manager, Magnum has been designated as one of the top 10 staffing firms in Houston by the Houston Business Journal.
Also, Magnum was the first industrial staffing firm in Houston to require every hiring manager to be CTS certified, setting the precedent for the city’s industrial staffing industry. By ensuring each hiring manager earns CTS certification, Magnum guarantees its hiring professionals have the most up-to-date knowledge of current employment laws and procedures, as well as business operations and ethics.
https://www.magnumstaffing.com/about.html

DOECompany DescriptionMAGNUM STAFFING is a recruiting and staffing solutions firm based in Houston, Texas, and founded in 1996.\r\n\r\nOur areas of specialization include manufacturing, production, warehouse/distribution, technical, and logistics for the industrial business sector.\r\n\r\nWe also provide various services to any industry that assists the client in their human capital management issues. This includes vendor on premise, managed services, payroll transferring and a direct hire specialist focusing on exempt and non-exempt engineering, manufacturing, petrochemical, supply chain management, finance and field operations positions.\r\n\r\nWith the Staffing industry’s badge of professionalism and seal of excellence behind each hiring manager, Magnum has been designated as one of the top 10 staffing firms in Houston by the Houston Business Journal.\r\nAlso, Magnum was the first industrial staffing firm in Houston to require every hiring manager to be CTS certified, setting the precedent for the city’s industrial staffing industry. By ensuring each hiring manager earns CTS certification, Magnum guarantees its hiring professionals have the most up-to-date knowledge of current employment laws and procedures, as well as business operations and ethics.\r\nhttps://www.magnumstaffing.com/about.html\r\n\r\n\r\nDOE Read Less

Job DescriptionJob Description

Candidate must be bilingual English / Spanish to effectively communicate with Latin American vendors.

East Houston, small business employer looking for a Bilingual Front Office Admin, with minimum of 1-2 years of experience. duties included but not limited to, front office clerical task, data entry, high volume calls and paperwork. Position is ideal for someone with entry level experience willing to work under a small team.

 

CALL US TODAY!

Staff Time Professionals

No private message - you must call our office.

You must call before 4pm, no calls after or on weekends.

by appointment only.

Company DescriptionLooking for serious and reliable candidates.Company DescriptionLooking for serious and reliable candidates. Read Less

Job DescriptionJob Description

WE have postion open for office administrator , w accounting, computer , windows and daily report experience. 

Read Less

Job DescriptionJob Description

We are seeking an experienced and highly organized Administrative Assistant to provide crucial support to our engineering team. If you are a detail-oriented, proactive, and resourceful individual who enjoys working in a fast-paced environment, this could be the perfect position for you!

Key Responsibilities:

1. Administrative Support: Provide comprehensive administrative support to the engineering group, including managing calendars, scheduling appointments and meetings, and preparing reports and presentations.

2. Coordination and Communication: Serve as a point of contact for internal and external stakeholders, including clients, vendors, and team members. Coordinate and facilitate communication between different departments and team members, ensuring effective collaboration and information flow.

3. Project Assistance: Assist with project coordination, including tracking progress, monitoring deadlines, and providing administrative support for project documentation. Collaborate with engineers and other team members to gather information and compile reports.

4. Office Operations: Oversee day-to-day office operations, including managing office supplies, ensuring a clean and organized work environment. Assist with event planning and coordination, including team meetings, workshops, and conferences.

5. Administrative Process Improvement: Continuously identify and implement process improvements to enhance efficiency and effectiveness of administrative tasks. Streamline workflows, develop and maintain standard operating procedures, and recommend tools and technologies to improve administrative processes.

Qualifications:

• High school diploma or equivalent, with a minimum of 5-10 years of administrative experience, preferably in an engineering or technical environment.

• Strong organizational skills with exceptional attention to detail and accuracy.

• Excellent written and verbal communication skills, with the ability to interact professionally with all levels of the organization.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management systems.

• Ability to handle confidential information with integrity and discretion.

• Proactive and resourceful with the ability to work independently and prioritize tasks in a fast-paced environment.

• Strong problem-solving skills and ability to adapt to changing priorities.

• Ability to learn and understand technical engineering terminology and concepts.

Company DescriptionTaylor Technical Services began business in 1977. Since then, we have grown to become one of the largest suppliers of Engineering personnel in the Houston/Gulf Coast area and Alaska. We pride ourselves in having recruiters and account managers that have experience and have worked in the oil & gas engineering industry.

Specialties: Cad Drafters, Electrical Designers, Instrument Designers, Structural Designers, Piping Designers, Electrical Engineers, Instrument Engineers, Structural Engineers, Mechanical Engineers, Pipe Stress Engineers, EH&S, QA/QC, Procurement, Project Controls, Document Control, AdministrativeCompany DescriptionTaylor Technical Services began business in 1977. Since then, we have grown to become one of the largest suppliers of Engineering personnel in the Houston/Gulf Coast area and Alaska. We pride ourselves in having recruiters and account managers that have experience and have worked in the oil & gas engineering industry.\r\n\r\nSpecialties: Cad Drafters, Electrical Designers, Instrument Designers, Structural Designers, Piping Designers, Electrical Engineers, Instrument Engineers, Structural Engineers, Mechanical Engineers, Pipe Stress Engineers, EH&S, QA/QC, Procurement, Project Controls, Document Control, Administrative Read Less

Job DescriptionJob Description

 

About Us

RG Financial Group is a leading financial services firm specializing in tax preparation, payroll, and business strategy solutions. With several offices across Houston, our mission is to help individuals and business owners maximize their financial potential while maintaining IRS compliance.

We’re a growing team of professionals who value integrity, accuracy, and excellence — and we’re looking for an Administrative Assistant to support our busy offices and growing client base.

Responsibilities

Greet and assist clients in person and over the phone with professionalism and warmth

Manage office communications, scheduling, and correspondence

Organize and maintain electronic and physical client records

Support the tax and accounting teams with data entry, document preparation, and filing

Coordinate appointments across multiple office locations

Assist with client onboarding, forms, and follow-up communication

Maintain office inventory and supplies

Qualifications

Previous administrative, customer service, or office management experience required

Strong communication and organizational skills

Proficiency in Microsoft Office and Google Workspace

Ability to multitask in a fast-paced environment

Professional appearance and positive attitude

Bilingual (English/Spanish)

 

Compensation:

$17–$22 per hour (depending on experience)

How to Apply:

Apply directly through ZipRecruiter or email your resume to hr@rgfinancialgroup.com with the subject line “Admin Position – Houston.”

Company DescriptionWe are open
Monday-FRI 10-7
SATURDAY 10-6PM
SUNDAYS CLOSED
3 LOCATIONS AVAILABLE TO WORK
ANTOINE/PINEMONT GESSNER/59 AND 45/1960Company DescriptionWe are open \r\nMonday-FRI 10-7\r\nSATURDAY 10-6PM \r\nSUNDAYS CLOSED \r\n3 LOCATIONS AVAILABLE TO WORK \r\nANTOINE/PINEMONT GESSNER/59 AND 45/1960 Read Less