Job DescriptionJob Description
Gates Operations Manager
Department: Guest Services
Reports To: Director of Guest Services
Salary: Salaried (Non-Exempt) Full Time Range:$45,000.00 To $50,000.00 Annually
Must work at least 40 hours per week, 52 weeks per year
Position Summary:
This role leads day to day gate operations and the guest entry experience. The ideal candidate enjoys working with people and brings a confident, upbeat, action oriented, customer service mindset.
Year Round Expectations
These responsibilities apply in both seasons.
Uphold Lakeside’s mission and represent its values to guests and employees at all times while on Lakeside groundsLead with safety, professionalism, and calm decision making during busy and high pressure momentsMaintain strong communication with the Director of Guest Services and cross functional partnersBe available to answer employee questions by phone or two way radio as needed, including after-hours support when operations require itMaintain accurate documentation, procedures, and operational records for continuity year to year
In Season Responsibilities
Focus: daily gate operations, staffing, guest transactions, scanning, cash handling, and event entry needs.
Staffing and supervision
Hire and train the Gate Ambassador Lead who covers in the Gates Operations Manager’s absenceWith the Director of Guest Services, hire and schedule Gate Ambassadors for day, evening, and overnight shiftsSupervise, train, and schedule all Shuttle AmbassadorsMonitor and approve timecards in the ADP system in coordination with the Director of Guest Services
Guest entry operations and technology
Train employees to process guest transactions and use required systemsTrain employees on scanner operation and partner with IT on oversight, troubleshooting, and repair supportOversee the scanning committee including meeting dates, agenda, minutes, distribution, and follow up on processes
Tickets, passes, and access control
Negotiate special event ticket requirements and coordinate gate executionManage distribution of contractor passes, review policy annually, and remove amenities when necessaryOversee Google Docs for the Complimentary Ticket List
Cash and deposit accountability
Manage and protect gate change fundsResponsible for daily deposits of all gate proceeds collectedWork with the Accounting Manager to verify deposit accuracyProvide change to gate booths when needed
Guest materials and booth readiness
Ensure ample supply of printed guest materials for Gate AmbassadorsEnsure booths are stocked at the start and end of shifts
Gate properties
Responsible for care and cleaning of Lakeside gate properties
Retreat Season Responsibilities
Focus: planning, system readiness, policy refresh, training prep, and supporting retreat and off season operations.
Operational planning and readiness
Evaluate in season performance and update procedures, checklists, and training materialsRefresh gate policies annually including contractor passes and complimentary ticket processesCoordinate with IT to confirm scanners, devices, and related systems are ready for next season
Committee and process management
Continue oversight of the scanning committee as needed to improve processes, documentation, and accountability
Facility and equipment care
Support care, cleaning, and upkeep of gate properties and operational spacesFlag maintenance needs early so fixes happen before the next peak season
Cross department support
Assist and support Conference and Events, Advancement, IT, Administration, Programming, or other departments as neededComplete special projects as assigned
Qualifications
Education and Experience
High school diploma requiredPrevious management experience beneficialGuest service experience in a retail type environment preferredComfortable working with the public and supervising employees
Language Skills
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manualsAbility to speak effectively with guests and coworkers
Reasoning Ability
Ability to solve practical problems in situations with limited standardizationAbility to interpret written, oral, diagram, and schedule based instructions
Physical Demands
Regularly required to stand, walk, use hands and fingers, reach, stoop, climb, balanceMust have specific vision, depth perception, and ability to adjust focusMust be able to lift up to 20 poundsReasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Work Environment
Regularly exposed to wet, cold, humid, hot, and very hot conditionsRequired to work outdoorsReasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Lakeside Chautauqua is an equal opportunity employer.
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