Job DescriptionJob DescriptionHR Generalist (Entry-Level)
Company: Earth Systems, LLC
Parent Company: EnviroTrac LLC
Employment Type: Full-Time
Work Arrangement: Remote / Hybrid
Reports To: HR Leadership
Location Requirement: Hybrid / Remote – Must be within day-travel distance of Jacksonville
Position Summary
The HR Generalist (Entry-Level) supports core human resources operations across a multi-state, multi-location organization. This role provides hands-on support in HR systems, payroll coordination, recruiting administration, and employee service.
This position is designed for an early-career HR professional with foundational experience who is systems-comfortable, deadline-driven, and capable of executing HR responsibilities with accuracy, integrity, and ownership.
This is a remote position with a required in-person presence in Jacksonville, Florida a minimum of one (1) time per month.
Essential Duties and ResponsibilitiesHR Operations & Systems:
Maintain accurate and up-to-date employee records within HRIS, payroll, and benefits systems
Assist with onboarding and offboarding processes, including documentation, system access, and compliance tracking
Support HR audits, reporting, and electronic file management
Maintain strict confidentiality of employee and company information
Payroll & Timekeeping Support:
Assist with payroll preparation, time entry review, and data verification
Respond to employee payroll and timekeeping questions
Coordinate with payroll providers and internal teams to resolve discrepancies
Recruiting & Hiring Support:
Assist with job postings, applicant tracking, and candidate communications
Schedule interviews and coordinate with hiring managers
Support background checks, pre-employment screenings, and new hire documentation
Employee Support & Customer Service:
Serve as a first-line HR contact for employee questions related to policies, systems, and processes
Provide timely, accurate, and professional responses
Escalate sensitive or complex matters appropriately
Administrative & Cross-Functional Support:
Support HR projects, policy updates, and process improvements
Coordinate with Operations, Finance, Safety, and other internal teams as needed
Assist during peak HR cycles such as onboarding surges, audits, and open enrollment
Core Competencies & Professional Expectations
This role requires execution, discipline, and follow-through. These competencies are required standards of performance.
Integrity & Professional Judgment:
Demonstrates honesty, discretion, and sound judgment in all HR matters
Maintains strict confidentiality of employee, payroll, and company information
Upholds company policies, ethical standards, and compliance requirements
Addresses issues directly and professionally
Work Ethic & Ownership:
Takes full ownership of assigned responsibilities from start to finish
Follows through without repeated reminders or oversight
Demonstrates reliability, accountability, and consistency
Accepts responsibility for outcomes
Time Management & Prioritization:
Manages competing priorities in a deadline-driven environment
Meets payroll, recruiting, and HR deadlines consistently
Communicates proactively when priorities shift
Understands downstream impact of missed deadlines
Project Completion & Execution:
Completes tasks fully, accurately, and on time
Tracks open items through resolution
Maintains strong attention to detail
Understands that incomplete work creates risk
Systems Discipline & Process Adherence:
Works confidently within HRIS, payroll, ATS, and timekeeping systems
Follows established workflows and documentation standards
Maintains clean, audit-ready records
Escalates process gaps appropriately
Professional Communication & Service Mindset:
Communicates clearly and professionally with employees and leaders
Balances empathy with policy enforcement
Responds promptly and follows issues through to resolution
Represents HR as a trusted and dependable function
Required Qualifications
1–3 years of experience in human resources, payroll support, recruiting coordination, or administrative operations
Hands-on experience with HR systems (HRIS, payroll platforms, ATS, or timekeeping systems)
Strong customer service and professional communication skills
High attention to detail and strong organizational abilities
Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications
Experience supporting multi-state or multi-location organizations
Exposure to ADP, Paychex, Employee Navigator, or similar systems
Experience in environmental consulting, professional services, or regulated industries
Interest in long-term growth within Human Resources
Compensation
Pay Range:
$55,000 – $65,000 annually, commensurate with experience, skills, and system proficiency.
Work Location & Travel Requirement
This is a remote position.
Candidates must reside within reasonable day-travel distance of Jacksonville, Florida and be able to attend in-person meetings at least once per month. Additional in-person support may be required based on operational needs.
Physical & Work Requirements
Ability to sit for extended periods while working at a computer
Regular use of computer, keyboard, and standard office equipment
Ability to perform repetitive administrative tasks
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Equal Employment Opportunity, Work Authorization & Compliance
Earth Systems, LLC is an Equal Opportunity Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
Employment is contingent upon successful completion of pre-employment background screening and, where applicable, drug and alcohol testing.
Applicants must be authorized to work in the United States.
No employment sponsorship is available for this position.
About Earth Systems / EnviroTrac
Earth Systems, LLC is an environmental engineering and consulting firm with over 25 years of experience providing environmental, remediation, compliance, and regulatory services nationwide. Earth Systems operates as part of EnviroTrac LLC, a multi-entity environmental services platform supporting clients across energy, industrial, government, and commercial sectors.
Our organization operates across multiple states and offices and values integrity, accountability, collaboration, and operational excellence.
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