Job DescriptionJob DescriptionCompany Description
The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state’s future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System’s anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.Job Description
Job SummaryUnder limited supervision, provides executive support to System Leaders and the various functions of the Executive Office. Partners with the executive to ensure the timely and effective advancement of the priorities of the University of Maryland Medical System by facilitating the completion of important goals, projects, and strategic initiatives. Regularly required to work autonomously, prioritize effectively, maintain confidentiality, and build strong working relationships with team members across the University of Maryland Medical System. Primary ResponsibilitiesThe following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.Triage and manage information flow and priorities on behalf of the executive. Flag important action items and timelines to facilitate decision-making.Remains abreast of the executives’ current priorities and coordinates their schedule accordingly. Schedules and arranges meetings, appointments, and travel arrangements. Briefs executive on pertinent agenda items and records meeting minutes. Tracks and follows-up on action items. Independently creates and/or compiles materials for key meetings and discussions. Develops briefings, agendas, talking points, slide decks, announcements, and correspondence.Manage and facilitate the workflow for the executive.Manage meetings and event logistics, including: selecting the location and menus, working with leaders to establish the agenda, determining participants, and creating and tracking the budget. Also secures contracts, equipment, invitations, attendance rosters, and other materials/support items. Manages special projects and assignments by creating project plans, tracking deliverables, proactively identifying and flagging at-risk tasks, and carrying out background research on emerging issues. Identifies areas that require executives’ immediate attention and recommends solutions.Accompanies the executive and participates in meetings with internal and external stakeholders, providing updates and feedback on area projects and initiatives. Make decisions on operational issues within the authorized scope.Partners with team members on projects and tasks. Serves as back-up to an assigned partner and other team members when they are out of the office.Coordinate and implement special events in conjunction with the C-suite Support Team. Perform all other duties as assigned. Qualifications
Education & Experience - RequiredAn associate’s degree is required, in addition to 4 years of administrative experience in a business, professional, government, or healthcare environment.Familiarity with medical terminology is preferred. Education & Experience - PreferredA bachelor’s degree is required, along with 2 years of administrative experience in a business, professional, government, or healthcare environmentFamiliarity with medical terminology is preferred. Knowledge, Skills, & AbilitiesPC literate with advanced proficiency in Microsoft Office Suite and Internet. Excellent typing and data entry skills are required.Highly effective verbal, written, and interpersonal skills to communicate effectively with medical staff, colleagues, patients, and/or visitors to establish working relationships that foster quality customer service. Excellent filing and organization, ability to prioritize own work and that of others.Ability to maintain confidentiality, work under pressure, handle multiple tasks, and meet related deadlines.Demonstrated ability to problem-solve a wide variety of complex issues.Ability to establish and maintain courteous and effective relationships and demonstrate sensitivity and awareness of customer needs.
Additional Information
.All your information will be kept confidential according to EEO guidelines.Compensation:Pay Range: Other Compensation (if applicable):Review the 2024-2025 UMMS Benefits GuideLike many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at careers@umms.edu.
Job DescriptionJob DescriptionCompany Description
The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state’s future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System’s anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.Job Description
General SummaryThe Senior Manager/Project Executive is responsible for successful coordination and execution of major capital projects at any of the affiliated UMMS hospitals or facilities. Applicable projects may include new buildings, additions, major renovations, or large equipment investments designated by the Senior Vice President of Facilities, Planning, Design & Construction and/or board of directors Major Capital Projects and Facilities Committee. Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties and/or responsibilities performed by personnel so classified.Project ManagementAccountable for accurate project reporting to hospital and system management and user groups during project planning and design. Coordinates technical design information and assures proper sign-offs through the design process.Manages the architectural, engineering and interior design consultants for projects in accordance with systemwide policies and procedures.Reviews and recommends design criteria, contract documents, specifications, and space requirements. Assures adherence to the design and construction timeline and approved budget for the respective projects.Recognizes the associated constraints with each project and manages architects, engineers and contractors to assure the project is completed on time, on budget and within quality standards established during the design process.Manages project schedules with contractors and consultants, ensuring that schedules are continuously reviewed and accurately updated. Ensures compliance with local, state and federal codes/ordinances and works with consultants and contractors to resolve problems. Investigates constructability issues and works with contractors for no-cost solutions.Ensures contractors and consultants develop the required project documentation, such as owner's manuals and "as-built" plans, etc.Assists consultants, physicians and various departments/hospital users or occupants to develop documents consistent with the project objectives, space programs and budgets in keeping with system goals.Distributes documents and reports as required.Communicates regularly with Finance to assure project expense reporting reflects accurate expenditures and variances.Contract AdministrationPrepares RFPs, reviewing and verifying consultant and contractor credentials, fee structures and experience as it relates to the project under consideration.Evaluates architectural and engineering proposals, studies and reports information associated with projects. Studies, analyzes and evaluates fee proposals and architectural engineering studies, and reports on financial, technical and health care merit/qualities. Analyzes contractor bids; consults and negotiates with bidders to assure that the scope of work is understood, complete and the best price is obtained.Assures that services provided by consultants, designers and contractors are in contractual compliance.Ensures timely payment for work performed.Negotiates and/or develops options to eliminate contract change orders.Financial ManagementEnsures project managers adhere to financial controls to ensure cost effective management to budget.Develops and administers capital budgets for major or critical design and construction services. Develops financial controls and initiatives that ensure cost effective management to budget. Implements requisition process for approving requested purchases by assigned personnel.Formulates, implements, and applies policies, plans and programs related to the protection, development and enhancement of major capital resources and financial goals.Quality & Problem ResolutionEnsures patient safety in the performance of job functions and through participation in hospital, department or unit patient safety initiatives and risk assessments.Maintains high quality control standards of the trade, also keeping up-to-date on changes, new regulations, new standards and The Joint Commission requirements. Takes immediate action to correct observed risks to patient, staff or physician safety.Reports adverse events and near misses to appropriate safety management authority.Identifies possible risks in processes, procedures, devices and communicates the same to those in charge.Ensures infection control procedures are implemented. Qualifications
Education and ExperienceBachelor’s Degree in Business, Construction Management, Engineering or Architecture or equivalent experience required.Seven years of progressive experience in construction and project management. Three years of relevant senior level management experience. Extensive experience in civil engineering, architecture and construction project management. Proficient in detailed budget estimation, scheduling, contract negotiations, public approvals, project reporting, market research, and general project coordination. Experience in managing large (over $40 million) and complex projects is essential. Experience in managing at least twenty construction projects, including new facilities, additions and complete renovations, and have familiarity with hospital design and construction codes including healthcare regulations. Experience in hiring and overseeing project managers/general contractors and knowledge of project reporting to senior executives and board of directors. Experience in planning, directing and coordinating the full range of project functions related to the construction of new facilities and major rehabilitation of existing occupied facilities, including equipping, operation, environmental, maintenance, protection, and code compliance for buildings (including occupants), utilities and grounds.Knowledge, Skills and Abilities Detailed knowledge of all phases of construction and building projects.Knowledge of the organizational complexities of a major medical school, teaching hospitals and community hospitals.Strong skills with cost information management systems, cost estimating, and project costing.Highly effective verbal and written communication skills are required to work successfully with a diverse group of staff at all levels within the organization, including senior management and the board of directors.Demonstrated ability to develop good working relationships with state and local site inspectors and plans examiners.Ability to work closely with and sensitivity to the needs of physicians and other non-technical internal clients.Ability to adapt in a challenging and dynamic environment. Ability to understand and work well in a multi-faceted matrix environment.
Additional Information
All your information will be kept confidential according to EEO guidelines. CompensationPay Range: $57.87-$92.4Other Compensation (if applicable):Review the 2024-2025 UMMS Benefits Guide
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at careers@umms.edu.
Job DescriptionJob DescriptionCompany Description
The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.Job Description
General Summary
Under limited supervision, provides strategic leadership development, and management of the Project Management Office (PMO) within the University of Maryland Medical Center, Center for Healthcare Transformation. The Manager of the PMO will be responsible for the development and effectiveness of the PMO to ensure alignment with organizational priorities to achieving safety, quality, and efficient patient care. This position requires significant experience in project and portfolio management and will lead organizational change to adopting a PMO strategy to ensuring project management success in alignment with organizational strategic, operational, and financial objectives. Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.Responsible for the overall development, leadership, management, and effectiveness of the Project Management Office (PMO) within the University of Maryland Medical Center.Design and implement PMO structure and strategy to ensure appropriate project management resources are dedicated to achieving organizational priorities.Establish processes and tools to govern intake, prioritization, and management of project requests throughout the organization.Develop, implement, and govern project management processes, tools, templates, policies, and metrics to ensure appropriate methodologies, resource utilization, and PMO success. Contribute to the evolution of the PMO, collaborating with peers and stakeholders on improving standards, processes, tools and implementing leading practices.Collaborate with senior executives to define project priorities and communicate effectively with organizational stakeholders to ensure alignment and support for initiatives.Collaborates with department and organizational leaders to identify, define, prioritize, and delegate projects throughout PMO team members.Implement appropriate project management methodologies (e.g., Agile, Waterfall) based on project requirements and organizational environment and culture.Develop and monitor project performance through key performance indicators (KPIs), providing regular updates to executive leadership on progress, risks, and issuesAnalyze financial data, including project budgets, risks, and resource allocation to ensure projects meet fiscal requirements.Supervise PMO project managers and coordinators, providing oversight to their portfolio of projects to ensure optimal project management and project success. Establish mechanisms for gathering feedback from project teams to identify areas for improvement.Continuously optimize project management processes to enhance efficiency and effectiveness.This position will work closely with cross functional teams to drive various projects, process improvements, and ultimately key results aligned with enterprise-wide) initiatives.Coach and mentor project coordinators and managers and share knowledge of best practices, fostering a culture of continuous improvement and professional developmentSupport change management strategies to facilitate smooth transitions during project execution and address resistance and promote acceptance among stakeholdersDevelops solutions that incorporate business logic, stakeholder needs and appropriate change management techniques, including communication and education, to ensure improvements are successfully implemented and sustained.Independently conducts relevant best practice research, process analyses, benchmarking and performance measurement activities, such as baseline and sustainment metrics, as directed. Develops presentations of the information that inform audiences in a clear and accurate manner.Qualifications
Education and ExperienceBachelor’s degree in Business Administration, Project Management, Healthcare Administration or related field required.A Master’s degree from an accredited university in Business Administration, Healthcare Administration, Public Administration or related field is preferred.Seven (7) – Ten (10) years of increasingly responsible experience in healthcare system, acute care hospital or healthcare management and/or related healthcare consulting, to include demonstrated results and achievements in leading large projects.1-3 years experience with supervising and leading team members.Project Management, Lean, and or Six Sigma certification is required. Knowledge, Skills and AbilitiesExcellent verbal and written communication skills with proven examples of delegation, collaborative teamwork, and active listeningExperience utilizing project management methodologies with proven examples of applying fundamental project management principlesAbility to coach, mentor, and motivate others.Ability to facilitate complex teams to the defined outcomes while meeting critical deadlines.Ability to work creatively and analytically in a problem-solving environment while demonstrating teamwork, innovation and excellence.Ability to lead up, across and down multiple organizational levels.Ability to constructively engage, negotiate, resolve conflict with, influence and coach for results staff and leaders at all organizational levels.Ability to analyze, summarize and present complex operational and clinical information.Personal and professional characteristics presenting a high level of emotional intelligence, business acumen, professional sophistication, and flexibility and maneuverability in approach.Excellent verbal and written communication skills.Thorough understanding of project management principles and methods.Practical knowledge of and competency with various computer software applications to monitor and report project status.Continuation of professional development to keep abreast of emerging best practices, methodologies, and technologies.
Additional Information
All your information will be kept confidential according to EEO guidelines.Compensation:Pay Range: $57.13/hr-$85.75/hrOther Compensation (if applicable): MIP EligibleReview the 2024-2025 UMMS Benefits Guide
