Job DescriptionJob Description
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This essential role supports daily operations and ensures efficient office management. The ideal candidate will possess strong communication skills, be bilingual in English and Spanish, and have previous experience in a similar role.

Qualifications
• High school diploma, associate degree preferred.
• Fluent in English and Spanish
• Experience in administrative or office support.
• Knowledge of purchase orders and inventory management.
• Proficient in Microsoft Office Suite.
• Familiar with office management software.
• Strong communication skills.
• Excellent organizational and multitasking abilities.
• Detail-oriented and problem solver.
• Team player with good time management.
• Committed to excellent service.
• Adaptable to changing priorities.

Job Description
• Serve as the primary point of contact for clients and visitors, providing excellent customer service
• Promptly receive and redirect incoming calls.
• Monitor and replenish office supplies as needed.
• Create, track, and follow up on purchase orders for timely deliveries.
• Organize and schedule material deliveries and installations.
• Request and compare quotes from freight forwarders to find cost-effective shipping solutions and assign shipments and monitor shipments
• Maintain detailed records of warehouse activities, including inventory movements.
• Oversee office operations to ensure an organized workspace. Read Less

Job DescriptionJob Description

Job description

Office Administrator-

 

The Office Admin is responsible for employee’s payroll, maintaining all required records for the company, and assisting the Directors with any necessary office functions. Building relationships with both customers, employees and subcontractors is essential. This position is part-time with the possibility of fulltime employment.

Responsibilities include but are not limited to the following:

Maintaining good communication with all current and prospective customers, employees, and other team members of internal staff
Processing and maintaining all required records, to include employee applications, customer applications, certificates, etc.
Assisting with daily payroll and invoicing tasks
Assisting with scheduling
Implement and ensure the integrity of operational standards
Assist with ordering materials for current projects

Organize and maintain company files
Etc.

Job Requirements

An ideal candidate will possess the following skills and/or characteristics:

Able to handle high stress in a fast pace work environment
Sense of urgency with the ability to multi-task under pressure
Detail oriented.
At least 2 years’ experience in administrative field, preferably in a fast paced, multi-tasking environment
Excellent communication skills, both written and verbal
Highest commitment to customer service and satisfaction
Honest and ethical team player
Strong computer skills; Ability to learn and work with new programs

 

Company Description

Monster grass North Dade is an artificial Turf and Ivy company. We also specialize in all areas of exterior like concrete, pavers, travertine, etc. We are led by 9+ years of industry experience. Monster grass is expanding quickly due to the demand as well as recent francize opportunities.

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Job DescriptionJob Description

Receptionist / Administrative Assistant

Location: Brickell Avenue, Miami

A busy, well-established immigration law firm located on Brickell Avenue is seeking a full-time Receptionist/Administrative Assistant to join our team.

Requirements

Bilingual (English–Spanish) – fluency in both languages is required.Previous experience in a professional office environment preferredExcellent communication, organizational, and multitasking abilities

Responsibilities

Greet and assist clients in person and over the phoneManage scheduling, correspondence, and administrative tasksSupport attorneys and staff with day-to-day office operationsMaintain a welcoming and professional front desk environment

Benefits

Salary commensurate with experience.Health insurance401(k) retirement planPositive, team-oriented work environmentFree parking available

How to Apply

Please email your resume, cover letter, and salary requirements.

Company DescriptionA busy, well-established immigration law firm on Brickell Avenue,Company DescriptionA busy, well-established immigration law firm on Brickell Avenue, Read Less

Job DescriptionJob Description

l

Aston Carter is hiring an Administrative Assistant!

Job Description

We are seeking a diligent and organized Administrative Assistant to provide comprehensive office administrative support. This role involves managing clerical duties, supporting projects, and assisting with accounting tasks under general supervision. The position requires presence in the Miami office five days a week.

Work Environment

The work schedule is Monday to Friday, with hours from 8:30 AM to 5:30 PM or 9:00 AM to 6:00 PM.

Responsibilities

Assist in setting up new computers and maintaining computer inventory.Coordinate maintenance of office equipment.Manage inventory and purchase of office and breakroom supplies.Arrange travel and meetings.Handle ingoing and outgoing mail and package duties.Manage incoming calls and greet visitors.Assist with overall management of the facility.Schedule training sessions and in-house meetings.Review and enter data for vehicle and equipment units log.Place orders for luncheons, assist with setup and teardown.Maintain kitchen cleanliness.Perform tasks using Microsoft Word, Excel, and PowerPoint, adhering to the company style guide.Assist accounting with client invoices and statements.Collaborate with the business unit administrative group to ensure accuracy in expense reports.Perform other duties as assigned.

Essential Skills

Minimum High School Diploma or GED required, Associate's Degree preferred.Valid driver’s license with a good driving record.Ability to multi-task, make logical decisions, and handle multiple interruptions.Excellent communication skills, positive attitude, and team and client-centered focus.Highly organized, detail-oriented, and able to work well with others in a fast-paced, deadline-oriented environment.

Job Type & Location

This is a Contract to Hire position based out of Palmetto Bay, FL.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palmetto Bay,FL.

Application Deadline

This position is anticipated to close on Nov 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job DescriptionJob Description

Hours: 9:00 AM – 5:00 PM ETWork Type: Full time, Direct Hire, M-F, some overtime may be involvedSalary: $75-85k/year

Key ResponsibilitiesManage executive calendar, schedule meetings, and coordinate appointments.Arrange logistics for meetings, hearings, and trial prep (travel, catering, exhibits).Coordinate domestic/international travel and itineraries.Process invoices, expense reports, and billing/time entry.Maintain organized filing systems (electronic and physical) and manage mail/packages.Liaise with internal/external stakeholders and service providers.Support team with special projects and administrative tasks.Qualifications3+ years as Executive Assistant or Legal Secretary in a high-pressure legal setting (Big Law preferred).Bachelor’s degree preferred.Strong judgment, discretion, and communication skills.Proficient in Microsoft Office; highly organized and detail-oriented.Ability to manage shifting priorities in fast-paced environments.Willingness to work overtime, including evenings/weekends during trial prep.

Pay Details: $75,000.00 to $85,000.00 per year

Search managed by: Haley Bosco

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Job DescriptionJob Description

 

We are seeking a part-time, permanent Administrative Assistant who is bilingual (English/Spanish), reliable, motivated, organized, and friendly. The ideal candidate will have a professional attitude and appearance and a genuine interest in learning our business.

Extensive training will be provided.

Required Skills

Bilingual (English/Spanish) – excellent verbal and written communication skillsStrong computer skills, including MS Word, Excel, and OutlookInternet savvy1–2 years of clerical/administrative experience (preferred)High school diploma or equivalent

Duties

Answer and route phone calls; take accurate messagesGreet and communicate with clients professionallyPrepare, edit, and mail correspondenceFile, scan, and retrieve documentsManage and maintain digital and physical filing systemsOrganize email correspondenceManage appointments and schedulesProvide administrative support to staff

Attributes

Well-spoken and professional with excellent client-service skillsExceptional attention to detailPunctual, positive attitude, and dependableAble to multitask and work independently with minimal supervisionMotivated and willing to learn

Our office is located in Miami, 42nd Avenue (LeJeune Road) & N.W. 7th Street.

Final candidates will have background check performed.

Company DescriptionWe’re a well-established accounting firm with a friendly atmosphere, reasonable hours with paid overtime, flexibility when needed, and a comfortable work environment. We specialize in assisting businesses and their owners with their accounting, tax compliance, and tax planning needs. Additionally, we assist our clients with international taxation issues by guiding them through the complex structuring and reporting requirements. We are a growing firm who are looking for an individual with a strong work ethic, a commitment to client service, a positive attitude, and who can thrive in a deadline driven environment. This individual should be ready to learn and accept new challenges, be detail oriented, and have an eye towards their future career growth and development.Company DescriptionWe’re a well-established accounting firm with a friendly atmosphere, reasonable hours with paid overtime, flexibility when needed, and a comfortable work environment. We specialize in assisting businesses and their owners with their accounting, tax compliance, and tax planning needs. Additionally, we assist our clients with international taxation issues by guiding them through the complex structuring and reporting requirements. We are a growing firm who are looking for an individual with a strong work ethic, a commitment to client service, a positive attitude, and who can thrive in a deadline driven environment. This individual should be ready to learn and accept new challenges, be detail oriented, and have an eye towards their future career growth and development. Read Less

Job DescriptionJob Description

Aston Carter is hiring an Administrative Assistant!

Job Description

We are seeking a diligent and organized Administrative Assistant to provide comprehensive office administrative support. This role involves managing clerical duties, supporting projects, and assisting with accounting tasks under general supervision. The position requires presence in the Miami office five days a week.

Responsibilities

Assist in setting up new computers and maintaining computer inventory.Coordinate maintenance of office equipment.Manage inventory and purchase of office and breakroom supplies.Arrange travel and meetings.Handle ingoing and outgoing mail and package duties.Manage incoming calls and greet visitors.Assist with overall management of the facility.Schedule training sessions and in-house meetings.Review and enter data for vehicle and equipment units log.Place orders for luncheons, assist with setup and teardown.Maintain kitchen cleanliness.Perform tasks using Microsoft Word, Excel, and PowerPoint, adhering to the company style guide.Assist accounting with client invoices and statements.Collaborate with the business unit administrative group to ensure accuracy in expense reports.Perform other duties as assigned.

Essential Skills

Minimum High School Diploma or GED required, Associate's Degree preferred.Valid driver’s license with a good driving record.Ability to multi-task, make logical decisions, and handle multiple interruptions.Excellent communication skills, positive attitude, and team and client-centered focus.Highly organized, detail-oriented, and able to work well with others in a fast-paced, deadline-oriented environment.

Work Environment

The work schedule is Monday to Friday, with hours from 8:30 AM to 5:30 PM or 9:00 AM to 6:00 PM.

Job Type & Location

This is a Contract to Hire position based out of Palmetto Bay, FL.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palmetto Bay,FL.

Application Deadline

This position is anticipated to close on Nov 27, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job DescriptionJob Description

The Branch Account Coordinator provides assistance and support to the branch and is the liaison between our Field Service and Billing Departments. The Branch Account Coordinator will be responsive to client needs and have the ability to work as part of a team in a rapidly changing environment with flexibility, initiative, and the ability to work with minimal direct supervision. Due to the sensitive nature of the position discretion and confidentiality are required.

 

Duties and Responsibilities

 

Manage dispatches in "For Review", finalize and submit to billingMonitor and maintain customer work order networks and refrigerant tracking websites as assignedProcess NTE increases requests in customer work order networks and in-house software for customers/s as assignedComplete invoices in customer work order networks and in-house software for customers assignedWork closely with the Branch Manager, Service Manager, and FSSs to elevate and resolve issues in an efficient and timely mannerProcess and track Manufacturer warranty claims

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Skills, Education, and Competencies

 

Excellent oral and written communication skillsStrong communication skillsDetailed and accurateStrong organizational skillsGood problem-solving skillsHigh School Diploma/ GED3+ years of clerical or administrative experienceComputer knowledge must include MS Office- Word, Excel, and OutlookOperation of general office equipment

 

Physical Requirements and Working Conditions

 

The physical demands and work environment characteristics are representative of those an employee encounters while performing the job's essential functions. Work is performed in a normal office environment.

The employee is frequently required to sit, stand, walk, hear, see and talk.Specific vision abilities required by this job include close vision requirements due to computer work.Light to moderate lifting may be required.All employees may be required to visit a customer site and/or complete a ride along with a field technician as part of their employment.Company DescriptionThe company is an industry leader with over 1,600 employees, offering multifaceted service, construction, and modernization solutions to businesses across the United States. They have been ranked in Inc’s 5,000 Fastest-Growing Companies for the past 10 years.

Climate Pros is out to “Disrupt the Industry by Creating a Great Company for Great People” with employees in 43 states, servicing 1,300+ customers and over 10,000 sites and providing expert support 24 hours a day seven days a week. Climate Pros partners with customers including supermarket retail, refrigerated storage warehouses, convenience stores, and the biomedical industry to provide innovative, customized services.

Forming long-term partnerships is what sets Climate Pros apart from the competition by providing highly skilled technicians, and consulting on the latest regulations, technology, and trends.

To support their mission to have the safest and highest skilled team in the industry Climate Pros invests heavily in the training and ongoing deveCompany DescriptionThe company is an industry leader with over 1,600 employees, offering multifaceted service, construction, and modernization solutions to businesses across the United States. They have been ranked in Inc’s 5,000 Fastest-Growing Companies for the past 10 years.\r\n\r\nClimate Pros is out to “Disrupt the Industry by Creating a Great Company for Great People” with employees in 43 states, servicing 1,300+ customers and over 10,000 sites and providing expert support 24 hours a day seven days a week. Climate Pros partners with customers including supermarket retail, refrigerated storage warehouses, convenience stores, and the biomedical industry to provide innovative, customized services.\r\n\r\nForming long-term partnerships is what sets Climate Pros apart from the competition by providing highly skilled technicians, and consulting on the latest regulations, technology, and trends.\r\n\r\nTo support their mission to have the safest and highest skilled team in the industry Climate Pros invests heavily in the training and ongoing deve Read Less

Job DescriptionJob Description

Job Summary:

The Administrative and Admissions Assistant is responsible for successfully initiating and completing the admissions process. In addition, this position facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Main Duties/Responsibilities:

·      Answer and redirect calls

·      Mail retrieval

·      Coordinate and execute the admission process from initial caregiver interview to assessment authorization request.

·      Verify benefits with appropriate insurance company.

·      Coordinate service in school and complete all necessary forms

·      Process Medicaid Provider and NPI applications

·      Assist with scheduling sessions, coordinating with RBTs, BCBAs, and parents, collecting signatures, and calculating supervision hours.

·      Review RBT’s session notes, analysts’ session notes, Family Training notes, Caregiver Competency Check for accuracy.

·      Complete and monitor supervision hours for candidates preparing to take the BACB exam.

·      Data Entry

·      Other tasks as assigned.

Required Skills/Abilities:

· Fully bilingual (English/Spanish)

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as record keeping and filing.

· Ability to work independently.

· Flexible and adaptable in various situations and when interacting with many different personalities.

· Ability to organize and prioritize tasks including delegation of tasks when appropriate.

· Ability to maintain confidential information.

 

Education and Experience:

·      High School degree required; Associate’s degree in related field preferred.

·      RBT Certification preferred.

·      Experience working with ABAMatrix (preferred).

·      One to two years of experience in a front desk or clinical coordinator role in a clinical setting.

 

Working Conditions:

·      Standard working hours (9:00 am to 5:00 PM, Monday through Friday).

·      Prolonged periods sitting at a desk and working on a computer.

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Job DescriptionJob Description

 .Assist with customer service by answering phones. Proficient in excel and word. Take payments from customers and process through our software system. Perform other office and administrative task as required. Maintain inventory, attention to detail, strong organizational skills.

 

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Job DescriptionJob Description

Office Administrator 

 Shula NY, an award-winning jewelry designer and wholesaler based in New York,is seeking a full-time Office Administrator for our new Downtown Miami office, opening January 2026.

Responsibilities:

Answer phone calls and manage daily correspondence

Organize and maintain filing systems

Handle data entry, invoicing, and general office support

Requirements:

Must be proficient in Excel and QuickBooks (no training provided)

Strong organizational and communication skills

Background in the jewelry industry is a big plus

On-site position, Monday–Friday, 10:00 AM–6:00 PM

We offer 7 days paid vacation after 6 months.14 days after one year. We participate in a group health plan after one year. 

If you’re dependable, detail-oriented, and ready to join a growing jewelry team, we’d love to hear from you.

 

 

Company DescriptionShula New York, a 10-time award-winning fine jewelry design house based in New York City. For over 25 years, we’ve been known for our stunning diamond, color-stone, and nautical collectionsCompany DescriptionShula New York, a 10-time award-winning fine jewelry design house based in New York City. For over 25 years, we’ve been known for our stunning diamond, color-stone, and nautical collections Read Less

Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Responsibilities Answer incoming phone calls and route them to the appropriate personSchedule appointments and maintain a calendarOrganize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriatelyContribute to company reportsMaintain an organized filing systemDevelop, update, and maintain relevant office proceduresQualificationsHigh school diploma/GED required, Associate’s degree or administrative training is preferredPrevious experience as an Administrative Assistant or in a similar positionFamiliarity with standard office equipment such as printers and fax machinesExcellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPointHighly organized with excellent time management skills and the ability to prioritize projects Read Less

Job DescriptionJob Description

Job Description:
Responsibilities:
Providing general office support, including but not limited to:
• Managing travel & expenses, including making travel arrangements and processing expenses for team members
• Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning
• Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones
• Coordinating and scheduling office events, including recruiting, internal events and external client events as needed.
• Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors
• Assisting the Wealth Management Team in servicing clients, with a focus on operational excellence and customer service.

Skills:
• Proficiency in Word, Excel, PowerPoint and Outlook required
• Bachelor's degree preferred but not required
• A minimum of 2 years of work experience in a professional corporate environment
• New graduates who have a desire to be in the financial services industry are also encouraged to apply
• Strong written and verbal communication skills
• Enjoys working in a team environment
• Polished communication skills
• Ability to multi-task and work in a fast-paced environment
• Business professional environment and attire
• Possess critical thinking skills and good judgment
• Chooses to always operate with integrity and transparency

Company DescriptionRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.Company DescriptionRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. Read Less

Job DescriptionJob Description

Job Description:
Responsibilities:
Providing general office support, including but not limited to:
• Managing travel & expenses, including making travel arrangements and processing expenses for team members
• Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning
• Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones
• Coordinating and scheduling office events, including recruiting, internal events and external client events as needed.
• Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors
• Assisting the Wealth Management Team in servicing clients, with a focus on operational excellence and customer service.

Skills:
• Proficiency in Word, Excel, PowerPoint and Outlook required
• Bachelor's degree preferred but not required
• A minimum of 2 years of work experience in a professional corporate environment
• New graduates who have a desire to be in the financial services industry are also encouraged to apply
• Strong written and verbal communication skills
• Enjoys working in a team environment
• Polished communication skills
• Ability to multi-task and work in a fast-paced environment
• Business professional environment and attire
• Possess critical thinking skills and good judgment
• Chooses to always operate with integrity and transparency

Company DescriptionRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.Company DescriptionRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. Read Less

Job DescriptionJob DescriptionJob Title: Sales Administrative Assistant
Job Description

We are seeking a dedicated Sales Administrative Assistant to join our dynamic team. This role involves entering and managing all orders in our system and improving customer service experiences to ensure customer satisfaction and foster organic growth.

ResponsibilitiesEnter all customer orders into the system efficiently and accurately.Enhance customer service experiences by creating engaged customers and facilitating organic growth.Take ownership of customer issues and ensure problems are resolved thoroughly.Handle a high volume of inbound phone calls, ranging from 60 to 80 per day.Assist customers with inquiries related to order status, inventory, warranty questions, and entering orders.Manage and process orders using ERP systems such as MACOLA, Sage, or SAP.Follow up with the warehouse and customers to ensure timely delivery and manage freight closures.Ensure inventory sufficiency and manage backorders effectively.Utilize Freshdesk for ticketing, ensuring all emails are converted into tickets for better tracking.Essential SkillsProven experience with ERP systems, with a preference for MACOLA.Bilingual fluency, particularly in Spanish and English, is highly desirable.Proficiency in Microsoft Office, including Word, Excel, and Outlook.Customer service experience with strong communication and multitasking skills.High attention to detail for data entry tasks.Detail-oriented and problem-solving mindset.Additional Skills & QualificationsExperience in the HVAC industry is a plus.Familiarity with order processing and billing workflows.Ability to recommend products based on customer needs.Sales support experience is beneficial.Work Environment

This position is based on-site from Monday to Friday, 8 am to 5 pm. You will have your own desk equipped with double monitors. You will be part of a small, fast-paced team consisting of two agents and a hands-on manager who provides training and helps with complex tickets. The work environment is high-volume, and performance is tracked via app metrics. The company offers a comprehensive benefits package upon conversion, including a 401(k) plan with a 5% match, 90–92% employer-paid medical insurance, dental and vision coverage, life insurance, two weeks of PTO in the first year, and a medication coverage policy.

Job Type & Location

This is a Contract position based out of Medley, Florida.

Job Type & Location

This is a Contract position based out of Medley, FL.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Medley,FL.

Application Deadline

This position is anticipated to close on Nov 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffPaid Federal HolidaysCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. The ideal candidate will provide administrative support, assist with the day-to-day operations of community associations, and work closely with the LCAM to ensure compliance with Florida Statutes and company standards. This role is primarily office-based and offers an excellent opportunity for a driven professional interested in advancing within the community association management field. Salary ranges from $16 to $18 per hour, depending on the individual’s experience and qualifications. Candidates must be fluent in English and Spanish. 

Responsibilities Provide administrative and operational support to the Licensed Community Association Manager.Assist with managing daily tasks related to community association operations.Help ensure compliance with applicable Florida Statutes, including preparing basic reports and maintaining documentation.Serve as a point of contact for homeowners, board members, and vendors, responding to inquiries and assisting with issue resolution.Assist with preparing agendas, meeting packets, minutes, and follow-up correspondence for board meetings.Coordinate enforcement of association rules and regulations under the direction of the LCAM.Maintain accurate records, including correspondence, contracts, and financial documents.Process applications for rentals and leases, ensuring compliance with association guidelines and timely communication with applicants.QualificationsStrong administrative or office support experience, preferably in property management or a related field.Familiarity with Florida Statutes related to community associations is a plus.Excellent organizational, time management, and multitasking skills.Exceptional communication and interpersonal abilities.Proficiency in Microsoft Office Suite and ability to learn property management software.Ability to handle confidential information with discretion.Strong attention to detail and problem-solving skills.Bilingual (English/Spanish) required.How to Apply:
If you meet the qualifications and are eager to grow your career in community association management, we would love to hear from you! Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this role. Read Less

Job DescriptionJob Description

Asistente Administrativo(a) Bilingue (Espanol-Ingles), domino de Microsoft Office, proactivo(a), serio(a), comprometido(a), de facil aprendizaje.

Company DescriptionFreight forwarding and NVOCC in Miami, we work worldwide.Company DescriptionFreight forwarding and NVOCC in Miami, we work worldwide. Read Less

Job DescriptionJob Description

Administrative position with in Epic Developments.

- Construction company 

- Submitting and running permits / plans 

- Coordinating deadlines / approvals within trades 

- Picking up phone calls / answering emails 

- Posting on social media 

 

-Must have excel experience 

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Job DescriptionJob Description ·         Main requirements are:o   Fluent Englisho   QuickBooks Knowledgeo    Punctualityo    Strong attention to detailo    Strong organizational skills o   Ability to prioritize and multitask 
Full benefits after 3 months Read Less

Job DescriptionJob Description

We’re seeking a detail-oriented and proactive Administrative Assistant to support our team with daily operations. The ideal candidate is organized, professional, and able to handle multiple tasks efficiently in a fast-paced environment.

 

Key Responsibilities:

Manage and organize schedules, appointments, and meetings.Handle phone calls, emails, and other communications in a professional manner.Prepare and edit documents, reports, and presentations.Maintain filing systems (digital and paper).Assist with data entry, expense reports, and record-keeping.Support onboarding of new employees and general HR tasks.Coordinate office supplies, mail, and vendor communications.Perform other administrative duties as assigned.

 

Qualifications:

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).1–3 years of administrative or office experience.Proficiency in Microsoft Office Suite Word, Excel, Outlook, PowerPoint & Microsoft TeamsExcellent written and verbal communication skills.Dependable, punctual, and professional demeanor.Bilingual candidates Required (English & Spanish)

 

Company DescriptionAt Always Food Sales, we believe in building more than just a business we’re building a team of people who care about what they do and enjoy what they are doing. We foster a supportive, collaborative environment where your ideas are heard, your growth is encouraged, and your work truly makes an impact in the Food Distribution Business. We’re a growing company with exciting opportunities on the horizon, and we’re looking for dedicated individuals who want to grow with us. If you're looking for a workplace that values transparency, accountability, and good vibes you’ll feel right at home with us.Company DescriptionAt Always Food Sales, we believe in building more than just a business we’re building a team of people who care about what they do and enjoy what they are doing. We foster a supportive, collaborative environment where your ideas are heard, your growth is encouraged, and your work truly makes an impact in the Food Distribution Business. We’re a growing company with exciting opportunities on the horizon, and we’re looking for dedicated individuals who want to grow with us. If you're looking for a workplace that values transparency, accountability, and good vibes you’ll feel right at home with us. Read Less