Job DescriptionJob Description

OFFICE ADMINISTRATOR – CONSTRUCTION DIVISION
(New York City)
Starting Pay: $65,000 - $80,000/yr.

Job Duties:

Read and understand basic construction drawings and specifications to assist with project documentationPrepare, track, and organize submittals, RFIs, and change order paperworkCommunicate with vendors and subcontractors to obtain quotes, confirm lead times, and follow up on deliveriesMaintain and organize project files, correspondence, and logsUse PDF tools (Bluebeam or Adobe) to extract pages, markup drawings, and compile submittal packagesAssist with scheduling updates, material tracking, and coordination with field teamsSupport management with administrative tasks, follow-ups, and document control

Requirements:

Strong computer skills and proficiency in Microsoft Office, Adobe Acrobat, and general construction software for document managementExcellent organization, attention to detail, and communication skillsAbility to multitask and manage priorities in a fast-paced construction environmentExperience with government or public-sector projects is a plus but not required Read Less

Job DescriptionJob DescriptionOffice Administrator
Bridgeville, Delaware

Overview: Our client is seeking an experienced Office Administrator to support their day-to-day administrative and accounting functions. This role will focus heavily on accounts payable and receivable, while also assisting with payroll processing, HR benefits administration, and new hire onboarding. The ideal candidate will play a key role in streamlining internal processes and leading a paperless documentation initiative.

Responsibilities:
*Manage accounts payable (A/P) and accounts receivable (A/R) functions
*Assist with payroll support and basic HR/benefits coordination
*Facilitate and improve the new hire onboarding process
*Lead the transition to a fully paperless administrative workflow
*Utilize Sage accounting software and MyTrack ERP for data entry and reporting
*Work closely with and report directly to the CFO
*Provide general office support as needed to ensure smooth daily operations

Qualifications:
*Minimum 3 years of relevant administrative or accounting experience
*Proficient with Sage or similar accounting software and ERP systems
*Strong organizational and communication skills
*Comfortable working independently in a fast-paced, manufacturing office environment
*Must be able to work 100% onsite

**Interested Candidates: Contact Louis DiSabatino - (302) 324-9400 - ldisabatino@synerfac.com**

#ZRNC Read Less

Job DescriptionJob Description

Job Title: Construction Office Assistant
Company: Eagle 1 Mechanical Inc.
Location: Woodside, NY
Job Type: Full-Time
Compensation: $42,000 – $52,000 per year (based on experience)

About Us

Eagle 1 Mechanical Inc.,

New York City’s most trusted Public Works Plumbing & Fire Protection Contractor for over 30 years. Based in Woodside, Queens, we specialize in delivering various types of construction projects for agencies such as the School Construction Authority (SCA), New York City Housing Authority (NYCHA), and the Dormitory Authority of the State of New York (DASNY).

We are a small company that delivers quality projects on time with a proven track record in Fire Protection and Plumbing. As we continue to grow, we are seeking a skilled Accounts Receivable Administrator with construction industry experience to join our team.

Position Summary

The Construction Office Assistant will provide day-to-day administrative support to ensure the smooth running of our office. Responsibilities include organizing project files, performing data entry, answering phone calls and emails, and assisting with event coordination. This role is ideal for someone who is organized, proactive, and proficient in Microsoft Office, with the ability to manage multiple tasks in a busy construction office environment.

Key Responsibilities

Organize, maintain, and update project and company filesPerform data entry and ensure accuracy in records and documentsAnswer and route phone calls and emails professionally and efficientlyAssist with scheduling and coordination of meetings or company eventsSupport project teams with administrative tasks as neededCollaborate with colleagues to ensure deadlines and priorities are metMaintain a clean and organized office environment

Qualifications

1–3 years of administrative experience (construction office experience a plus)Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Strong organizational and multitasking skills with attention to detailExcellent communication and interpersonal skillsReliable, resourceful, and able to exercise sound judgment and common senseAbility to work independently as well as in a team setting

What We Offer

Starting salary: $42,000 – $52,000 per yearPaid time off, holidays and vacation payA supportive, team-oriented environmentOpportunity to work with a company that has delivered public works projects for NYC

 

Company DescriptionEagle 1 Mechanical Inc.,

New York City’s most trusted Public Works Plumbing & Fire Protection Contractor for over 30 years, Based in Woodside, Queens. We are seeking a skilled Warehouse Person with a clean driver license.Company DescriptionEagle 1 Mechanical Inc.,\r\n\r\nNew York City’s most trusted Public Works Plumbing & Fire Protection Contractor for over 30 years, Based in Woodside, Queens. We are seeking a skilled Warehouse Person with a clean driver license. Read Less

Job DescriptionJob Description

 

We’re looking for a take‐charge, solutions‐driven administrative pro who knows construction inside and out. You’ll own billing, documentation, and project controls—keeping jobs moving, cash flowing, and the office running smoothly.

 

SOME of the things you’ll do

- AIA billing and invoicing

- Prepare and submit G702/G703 progress billings, SOVs, change orders, lien waivers, and retention

- Track AR, reconcile payments, and follow up on outstanding invoices

- Davis Bacon wages payroll forms

- Review proposals for accuracy and confirm submission to contractors

- Must have extensive knowledge in EXCEL

- Build and maintain billing workbooks, pivots, lookups, and reconciliations

- COIs and compliance

- Request/verify Certificates of Insurance, endorsements, limits, expirations; maintain compliance logs

- NTOs and lien process (Florida)

- Prepare/serve Notices to Owner, track dates, releases, and closeout requirements

- Project tracking

- Maintain job files, submittals, change orders, vendor onboarding, employee onboarding (W‐9, COI), and payment status

- Complete employer certifications

- SOPs and process improvement

- Write/maintain standard operating procedures; continually improve workflows

- General office support

- Scheduling, meeting notes, bid/document control, phones/emails, and day‐to‐day admin

 

What you’ll bring

- 5+ years construction admin or billing experience (GC or specialty contractor)

- Proven AIA billing expertise; strong Excel (pivot tables, XLOOKUP/VLOOKUP)

- Working knowledge of COIs and Florida NTO/lien timelines

- Sharp attention to detail, follow‐through, and proactive communication

- Bonus: Experience with Procore, QuickBooks, Sage 100/300, Buildertrend; Notary a plus, Extensive Excel knowledge

 

What we offer

- Competitive pay (see market range below) + benefits

- Stable, growth‐minded team that values ownership, accountability, and continuous improvement

- Opportunity to build and refine SOPs and make a real impact on the business

 

## How to apply

Send your resume and a brief note highlighting:

- Your AIA billing experience (G702/G703)

- Tools you’ve used (Excel features, PM/ERP systems)

- A process you improved (SOP or workflow) and the result

Company DescriptionExpert Dewatering and Construction specializes in Commercial construction and has expanding into commercial build-outs, renovations, and real estate. Since we are expanding the field of construction, we are seeking hardworking, dependable, and knowledgeable staff to join our team.Company DescriptionExpert Dewatering and Construction specializes in Commercial construction and has expanding into commercial build-outs, renovations, and real estate. Since we are expanding the field of construction, we are seeking hardworking, dependable, and knowledgeable staff to join our team. Read Less

Job DescriptionJob Description

Position Title: Construction Office Administrative/Marketing Coordinator

Location: Naples, FL

Job Type: Full-Time

Compensation Range: Commensurate with experience

 

BUILD LLC is a general contracting firm committed to building quality commercial and residential spaces that will stand the test of time. We are seeking an entry-level Administrative / Marketing Coordinator who will create and implement marketing strategies for both traditional and digital campaigns.

 

Position Summary

The ideal candidate will play a dual role in ensuring brand management development and the smooth operation of our office, while providing administrative support to senior leadership and project managers. If you want to be a part of a collaborative team dedicated to providing a welcoming and professional environment from pixels to people, we want to hear from you.

 

Key Responsibilities

Support marketing initiatives, including website management, digital platform updates, and coordinating marketing materials.Monitor online presence to track communications related to brand, including working with former clients to develop testimonials and references.Greet all visitors to the BUILD, LLC. headquarters and maintain a professional, welcoming office environment.Perform general office duties including calendar management, scheduling, data entry, and physical and digital filing.Maintain a clean, organized, and well-stocked office environment.Support front of house operations encompassing housekeeping items inclusive of watering plants, turning on & off visual displays, opening and closing Naples Headquarters Office, door signs for holidays, and maintain an elevated office appearance.Serve as the first point of contact for all incoming calls, emails, and inquiries, ascertain their needs and direct accordingly.Receive, sort, and distribute incoming mail and deliveries.Prepare outgoing mail, shipments, and courier packages.Manage conference room schedules and maintenance.Order and manage office supplies, kitchen, conference rooms, and copy areas.Support project coordinator with document preparation for Condominium Projects during construction season.Work closely with project coordinator in scheduling utility service providers according to project timelines.Assist project managers and superintendents with printing and retrieving plans.Perform other administrative duties as required.

 

Qualifications & Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems.Exceptional written and verbal communication skills.Strong organizational and time management skills.Ability to work independently and as part of a team in a fast-paced environment.Strong administrative skills with a high attention to detail.Familiarity with construction management software is a plus (e.g., ProCore).

 

BUILD LLC offers excellent benefits including

Traditional and Roth 401(k) plansPaid time offHealth insuranceDental insuranceLife insuranceDisability insuranceHealth Savings Accounts Read Less

Job DescriptionJob Description

We are seeking a Construction Company Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsStrong accounting Skills Read Less

Job DescriptionJob Description

Construction administration involves overseeing administration duties which includes documentation, communication, and coordination throughout the construction process. Key duties can include:

MUST have heavy experience with HUD paperwork

• Support with project/multifamily proformas

• Administrative widespread support for two of our upcoming projects

• Schedule meetings for projects through Microsoft outlook

• Take meeting Notes in detail, be prepared to share with the team.

• Maintain/Create Contact List for the projects.

• Filing, emailing, taking phone calls if necessary.

• Prepare Acceptance Letters for field teams.

• Maintain documentation and careful data entry of items.

• Help maintain key follow up items throughout the project with the project coordinator.

*Subject to Additional duties as the projects progress.

 

Qualifications for Construction Administrative Assistant

• Ability to work and engage in a diverse environment with limited supervision.

• 1-2 years of progressively responsible administrative skills in a construction setting

• Computer literacy with specific familiarity with Microsoft Outlook (including scheduling), Excel, Word, and Adobe

• Ability to work on multiple task and projects with varying degrees of complexity.

• Reliable, punctual, and strong work ethic

• Ability to receive and understand training. Eventually take over training from the Project Coordinator

• Understanding this is an in-office position.

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Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time Off401KVision / DentalJob SummaryConstruction firm seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, greeting walk-ins, accepting mail / packages, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. This is a full time in office position 8am - 5pm Monday - Friday. The office is located in North Miami Beach. 

Responsibilities Answer incoming phone calls and route them to the appropriate personReceive and label packagesAssist office staff with administrative tasks.Assist with making phone calls on behalf on company staffGreet walk-ins to the officeAssist staff with scheduling vendorsDevelop, update, and maintain relevant office proceduresQualificationsPrevious experience as an Administrative Assistant or in a similar positionFamiliarity with standard office equipment such as printers, computers, and phonesExcellent computer skills and knowledge of Microsoft Word, and OutlookHighly organized with excellent time management skills and the ability to prioritize projects Read Less

Job DescriptionJob Description

Contractor Staffing Source

Preconstruction Specialist

 

Location: The Beaches in Sussex County, Delaware

Type: Full-Time / In-Office Preferred

 

Overview

We're looking to add a skilled and detail-oriented Preconstruction Specialist to support our team through early project development phases. The ideal candidate should be experienced in high-end residential construction, comfortable working with clients and architects, and capable of supporting our internal estimating and planning efforts.

 

This role will report to our Preconstruction Manager and help bridge the gap between client/design coordination and construction execution.

 

Key Responsibilities:

Assist with early-stage planning from initial client contact through project handoff.Collaborate with architects, designers, and clients to define scope, timeline, and cost considerations.Contribute to budget preparation and proposals.Coordinate with subcontractors and vendors to gather pricing and scope inputs.Maintain documentation, schedules, and support tools throughout the preconstruction phase.Ensure a smooth transition to the Build team.

Qualifications:

5+ years of residential construction or preconstruction experience.Familiarity with high-end custom home building preferred.Experience working closely with architects and design teams.Solid understanding of construction cost structures, materials, and sequencing.Proficiency in construction software tools (estimating and scheduling).Organized, communicative, and able to juggle multiple tasks in a fast-paced setting.

Compensation & Benefits:

Competitive salary based on experienceHealth insurance and PTO packageCollaborative team culture with long-term growth potential Read Less

Job DescriptionJob Description

Build a Better Life by Building a Better Way

PreConstruction Manager - Passive House and Sustainable Home Builder / Custom Home Builder

Company Information:

We are the Bay Area’s leading authority in Building Science with a focus on building a better world, through the creation of extraordinary homes that are sustainable. We are passionate about and are proud to lead our industry as a company that is renowned for net-zero home and passive house building, providing go-the-extra-mile customer service to our clients and architects, and empowering our team to be their best.

We work hard to make the company successful and treat each other and our clients with the utmost respect. We are continually looking for ways to improve our company with ongoing training and developing better systems, processes, and tools.

Position:

We want an open-minded, technically savvy individual who understands how to use smartsheets and has experience on the front end of construction management and those with logical, process-oriented minds who enjoy math, design, architecture or engineering are encouraged to apply. A college degree and an inventive and highly curious mind are required to excel in this position. This job is highly people-involved, and your ability to communicate, engage, and motivate people will be a significant asset to your success.

This position is crucial to our organization and we want a person who fits with our progressive culture and has a strong, detail-oriented work ethic. We welcome people with their own ideas who embrace change for the better. But, we also want critical thinkers who are not afraid to voice their opinions within their department and throughout the company. We hire for the long term; we want to grow with you and be the company that you stay with.

What the Company Offers You:

Competitive salary:$120,000 - 125,000+ per year, full-time salary to start, adjusted for competencyFull-time work week: 4 days, 10 hours per day, three-day weekends (Fridays as needed)2 weeks paid vacation, with 1 extra week after 5 years and 2 extra at 10 yearsHealth/Dental insurance for you and we pay 50% of your health premiums for your familyOptional Vision insurance401k plan with company contributing up to 3% of your salary annuallyFlexible Spending PlanProfit sharingA company where you matter, where your voice is heard, and where you have a seat at the table. We want to hear what you have to say and we want you to feel like this is your company too.Open-minded, open-door managementA career you will love, for a company that you can believe inA place that cares about our people and not just the bottom lineA workplace where you will be constantly challenged, and constantly improving and where your hard work and input will help build a company that you can be proud to work forA nonjudgmental environment where only your attitude and performance will define you

Job Responsibilities – Collaborate with the PCS team and Project Managers with the following:

Help sell the construction phase of the project while it's in Pre-construction

Request quotes from subs (RFQ and RFI)

Initial review of quotes

Request/review requotes as needed

PCM works with the estimator and PM to value engineer the project

Schedule and attend the initial site visit and regular site visits throughout the PCS and Production phase

Attend OAC meetings and create agenda’s and follow up documentation

Update Smartsheet - budget, PCS schedule, project pathway

Job setup for smartsheets

Prepare PCS contracts

Prepare and send prime construction contract

Weekly client updates with metrics, budget communication and providing the client “with homework” in preparation for the next meeting

Ongoing coordination with clients, architects, consultants, suppliers/vendors

PCS billing - work with bookkeeping to ensure accuracy

And other tasks as needed

Company DescriptionAt Earth Bound Homes, we are more than just a construction company - we are also a certified B Corp. committed to making a positive impact on society and the environment. Our dedication to social equity and sustainability is at the core of everything we do. We believe in building a better planet for future generations through education, innovation, and responsible business practices.

Our mission goes beyond profit margins; it's about creating lasting change and leaving a legacy of environmental stewardship. We prioritize the education and stability of our team members, offering long-term career growth opportunities in an inclusive and supportive work environment.

As a member of our team, you'll have the opportunity to make a difference every day, emphasizing storytelling and education and not traditional sales tactics. We believe that by sharing our knowledge and passion for sustainable building, we can inspire others to join us in building a brighter future.

We understand the importance of job security, which is why we're proud to announce that we have $50+ million of backlog work and are booked into 2027. When you join Earth Bound Homes, you can rest assured knowing that you'll have a stable and secure job environment, allowing you to focus on what you do best.Company DescriptionAt Earth Bound Homes, we are more than just a construction company - we are also a certified B Corp. committed to making a positive impact on society and the environment. Our dedication to social equity and sustainability is at the core of everything we do. We believe in building a better planet for future generations through education, innovation, and responsible business practices.\r\n\r\nOur mission goes beyond profit margins; it's about creating lasting change and leaving a legacy of environmental stewardship. We prioritize the education and stability of our team members, offering long-term career growth opportunities in an inclusive and supportive work environment.\r\n\r\nAs a member of our team, you'll have the opportunity to make a difference every day, emphasizing storytelling and education and not traditional sales tactics. We believe that by sharing our knowledge and passion for sustainable building, we can inspire others to join us in building a brighter future.\r\n\r\nWe understand the importance of job security, which is why we're proud to announce that we have $50+ million of backlog work and are booked into 2027. When you join Earth Bound Homes, you can rest assured knowing that you'll have a stable and secure job environment, allowing you to focus on what you do best. Read Less

Job DescriptionJob Description

Construction company is hiring an administrative and construction scheduling assistant for our West Palm Beach office. Monday-Friday. Full Time. 40-50 Hours Per Week. Competitive Pay and Excellent Benefits. We are an EOE/Drug Free workplace.

Responsibilities:

Support/assist in the planning and implementation of daily construction schedule.Answer phones and direct calls.Create work orders utilizing Microsoft Access.Assist with the daily and historical construction schedule utilizing Microsoft Excel.Communicate daily with contractors and construction crews to monitor timely project planning and completion.Assist with administrative duties in office, including updating spreadsheets and databases, order construction material and some light filing.

Qualifications:

Highly proficient in Microsoft Excel, Word, Access, and Outlook.Strong written and verbal communication skills required.Bilingual in Spanish and English preferred.Must be responsible and highly detail oriented.Enjoy working in a fast paced office setting and able to mulitask.High school diploma and prior office experience required. Prior construction industry experience is preferred. Read Less

Job DescriptionJob Description

Join Our Team: Construction Secretary Wanted

Are you organized, dependable, and experienced in the construction industry? We're looking for a Construction Secretary to support our growing team!

Key Responsibilities:

Prepare and compile documents for owners and subcontractorsApply for electrical permits, OUPS locates, and Edison applicationsTrack and manage change ordersProvide clerical support to estimators and project managers

What We’re Looking For:

Prior experience in construction is requiredStrong attention to detail and organizational skillsPunctuality and reliability are a mustAbility to work independently and as part of a team

Position Details:

Full-time or part-time flexibilityCompetitive pay based on experience

If you're ready to bring your skills to a dynamic team and make an impact, we’d love to hear from you!

Apply today and help us build something great.

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Job DescriptionJob Description Company Overview: 

Join our team at Carolina Pools LLC, an award-winning, high-quality swimming pool builder based in Greenville, SC and serving Upstate SC and Western NC with commercial and residential in-ground new builds and renovations. We specialize in custom Gunite and Vinyl liner pools with a strong reputation for quality and excellence. Our owner has been in the swimming pool industry for over 30 years, and we are looking for a strong administrative professional to support the permitting process and manage the daily office and administrative duties. Carolina Pools LLC is an exciting and rewarding place for a small business professional to further your career. Learn more about our company at: carolinapoolsllc.com.

 Job Summary: 

We are seeking a hardworking and reliable Permitting and Office Administrator to join our team. In this role, you will support the permitting and inspection aspects of the construction projects as well as the paperwork and office components of operating the business. The ideal candidate is knowledgeable about the construction industry including permitting, insurance, customer interaction, project management software, as well as basic office operations including phones, filing, Quickbooks, payroll, and administrative assistance to the owner and construction managers. 

Responsibilities: 

·         Assist construction manager, owner, and other staff as a support role. Meet with construction managers & owner regularly to stay updated on progress of all jobs. 

·         Responsible for all Permit Applications for all jobs, throughout various counties in Upstate SC and Western NC. Track permitting progress of dozens of jobs from beginning to end of construction process, submitting site plan and land parcel information as needed. 

·         Request Utility Line Markings and Inspections for all jobs. Track and record inspection results throughout project life cycle. Communicate with inspectors as needed. 

·         Work with construction managers to ensure project tasks are tracked, recorded, and filed properly in both paper files and online project management software. 

·         Serve as office point-person while field staff is out on pool build jobs. Provide office information to field staff as needed. 

·         Track and record credit card receipts from all employees, code to jobs. 

·         Create job cost analysis in Excel per construction project. 

·         Coordinate/communicate with customers as needed for contracts, inspections, pool fence affidavits, pool material choices, photography of completed pools, and billing. 

·         Prepare pool completion info binders for each client as their swimming pools are completed. Include serial number tracking for all products used in their pool. 

·         Process and handle warranty claims on pool repairs and parts. 

·         Maintain updated subcontractor documents, including general liability insurance, worker’s comp, and W-9 forms. 

·         Assist with employee paperwork and HR onboarding forms. 

·         Process employee hours in Payroll system. 

·         Process invoices and accounts receivable, write checks, and run reports in Quickbooks online. 

·         Reconcile and update petty cash. 

·         Put together new client materials/folders for sales staff. Track, file, and order new brochures/materials when needed. 

·         Answer office phones daily and coordinate/schedule appointments for new client sales meetings. 

·         Executive assistance to owner with scheduling meetings, progress reports on job, estimates to potential clients, and other assistance as needed. 

·         Check mail; keep office stocked with supplies; clean office regularly – bathrooms, trash, vacuum. 

·         Social media posts (Facebook and Instagram) of projects in progress and completed. 

·         Order and stock company clothing, track usage by employees. 

Qualifications: 

·         Associates or Bachelor’s Degree preferred. 

·         5+ years in office administration, permitting, or project management preferred. 

·         Ability to effectively communicate, both written and verbal. Comfortable interacting with clients and the general public. 

·         Strong organizational skills and customer-service/interpersonal skills. Ability to prioritize and handle many differing tasks in a fast-paced environment. Paper filing, digital filing, archiving project files/employee files, etc. 

·         Office equipment and computer skills of copier/printer/scanner; MS Office knowledge such as Word, Excel, Outlook; and ability to learn/use task management software/apps. (We use Asana to track project tasks.) Quickbooks or other basic bookkeeping experience. Tech savvy. 

·         Trustworthy and confidential when handling financial information and employee personal information. 

·         Basic knowledge of social media functions. 

·         Knowledge of or interest in construction industry/swimming pool construction preferred. 

·         Notary Public a plus but not required. Will be required to become a Notary Public for job. 

Job Type: Salaried, Full-time, M-F 8am-5pm 

Pay: $40,000 - $45,000 commensurate with experience and abilities 

What we offer: 

·         Competitive salary based on experience ·         Generous paid time off policy ·         401 (k) with company matching 

 To apply: Please send resume, cover letter, and salary range requested to: mary@carolinapoolsllc.com  Read Less

Job DescriptionJob Description
Position OverviewThe Construction Office Administrator will provide administrative and financial support across multiple departments, including accounting, project management, and human resources. This position requires a highly organized individual who can multitask in a fast-paced environment and who understands the construction industry’s unique needs—especially around billing, compliance, and documentation.

Accounting & Billing Support:Process accounts payable and accounts receivable transactionsPrepare, track, and submit AIA billing, lien waivers, and insurance certificates.Reconcile invoices, purchase orders, and credit card statementsMaintain accurate records in accounting software and assist with monthly closeoutHR & Administrative Support:Assist with onboarding new employees and maintaining personnel filesManage time tracking, payroll support, and benefits coordinationMaintain office supply inventory and order materials as neededAnswer phones, coordinate mail and deliveries, and support project teams with document managementGeneral Office Management:Organize and maintain digital and physical filing systemsSchedule meetings, manage calendars, and assist with internal communicationsProvide support to project managers, estimators, and executives as neededRequirementsMinimum of 5 years’ experience in a construction office or similar administrative roleWorking knowledge of AIA billing, lien waivers, and construction compliance documentationFamiliarity with accounting software such as Sage Intacct, QuickBooks, or similar platformsProficient with Microsoft Office Suite (Word, Excel, Outlook)Strong communication and organizational skillsAble to prioritize tasks and work independently with minimal supervisionWhat We OfferCompetitive compensation based on experienceHealth, dental, and vision insurancePaid time off and holidaysOpportunities for growth within a fast-paced construction environmentLaid back working environment and flexible schedule
About Key Construction GroupKey Construction Group is a full-service general contracting and construction management firm serving Michigan and Ohio. We specialize in commercial, industrial, institutional, and multi-family construction projects. As our company continues to grow, we’re looking for a detail-oriented and proactive Office Administrator to join our team and support the daily operations of our office and field staff.  Read Less

Job DescriptionJob Description

Express Employment Professionals is partnering with a leading Brooklyn-based construction and infrastructure firm to hire a Construction Project Coordinator.
This position is ideal for someone who thrives in a fast-paced environment and enjoys keeping complex projects organized—from contracts and budgets to schedules and reports.
You’ll be part of a supportive office team ensuring every project runs smoothly, on time, and within budget.

What You’ll Do

Support Project Managers with day-to-day coordination and administrative tasks

Prepare and review customer and subcontractor contracts and documentation

Maintain and track project schedules, budgets, and job costs

Prepare weekly and monthly progress reports

Coordinate RFIs, submittals, and project-related paperwork

Manage subcontractor documentation and assist with material procurement

Schedule internal meetings and ensure timely communication between departments

Support billing, invoicing, and cost-tracking activities

Collaborate closely with operations and business development teams

What We’re Looking For

Bachelor’s degree in Construction Management, Engineering, or related field OR 5+ years of relevant industry experience

Strong understanding of construction project lifecycles and documentation

Excellent organizational skills with the ability to manage multiple priorities

Proficiency in Microsoft Excel and Word

Familiarity with project management software (Primavera, Procore, JD Edwards, or similar)

Detail-oriented with strong communication and follow-up skills

Understanding of basic accounting or finance principles is a plus

Why You’ll Love Working Here

Competitive hourly pay and consistent weekday schedule

Professional, collaborative, and supportive work environment

Opportunity for growth into Assistant Project Manager or similar roles

Work with a respected construction firm making a tangible impact on NYC infrastructure

About Express Employment Professionals – Brooklyn, NY

At Express Employment Professionals, we connect great people with great companies.
Our Brooklyn recruiting team specializes in placing talented professionals in office, technical, and skilled roles across the five boroughs. We’ll guide you through every step of the process and advocate for your success.

Apply today to join a stable, growth-oriented company where your organizational skills and construction knowledge make a real difference.

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Job DescriptionJob Description

We are looking for a highly organized, detail-oriented Construction Office Assistant to join our dynamic team. This vital role supports the daily operations of our construction office, ensuring smooth communication and coordination between project managers, contractors, vendors, and clients. The ideal candidate will have strong administrative skills, the ability to multitask in a fast-paced environment, and a basic understanding of construction terminology. You must be a team player, punctual, organized, and able to follow instructions effectively.

Key Responsibilities:

Manage phone calls, emails, and other forms of correspondence, directing them to the appropriate contacts.Schedule and coordinate meetings, appointments, and project timelines for management and staff.Organize and maintain project files, contracts, and other essential documentation.Develop and manage spreadsheets for various administrative needs.Prepare and edit documents, including reports, memos, drafts, and emails.Facilitate communication with vendors, subcontractors, and clients to maintain project flow.Monitor and replenish office supplies as needed to ensure efficient operations.Provide general administrative support to office personnel as required.Keep the office environment clean, organized, and fully functional.Perform additional administrative duties as assigned. 

Qualifications:

High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus).Minimum of 1 year of administrative experience, preferably in construction or a related field.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.Excellent organizational, multitasking, and time management abilities.Strong written and verbal communication skills.Familiarity with QuickBooks, Project Sight and Slack (prior experience preferred but not required; training provided if necessary).Basic knowledge of construction terminology and documentation is a plus.Company DescriptionEncore Development Company (Encore) is a leading provider of construction, restoration, and maintenance services in the greater Los Angeles area. Positioned for continued growth, Encore plans to expand its business operations by onboarding highly skilled and qualified professionals.Company DescriptionEncore Development Company (Encore) is a leading provider of construction, restoration, and maintenance services in the greater Los Angeles area. Positioned for continued growth, Encore plans to expand its business operations by onboarding highly skilled and qualified professionals. Read Less

Job DescriptionJob Description

Construction Office admin

 

We have an immediate need for a site admin for a long-term position in TRAVELING ALL OVER THE U.S.

<> $22.00 - $25.00 BOE
<> 50 - 60 hrs/week
<> 8-12 months long
<> Start ASAP

<>Client is providing hotel

* Construction office/site experience preferred *

* Mechanical Installer experience preferred *

* Tool Inventory experience preferred *

- Must have at least 2 years of admin experience
- Must have experience with Microsoft office suite (Excel, word, etc)
- Must have payroll and timekeeping (Spreadsheet) experience
- Safety incident/report documentation exp.
- Must be able to communicate with field employees effectively and professionally, Plus other staff and clients

Please submit resume or email with relevant work history. Thanks for your time!

 

Company DescriptionElite Force is a national staffing company that specializes in Renewable Energy, Commercial, and Industrial construction projects. We only hire the best! By doing so, we're able to pay our employees competitive wages, while going above and beyond to keep them happy. If you want to work for the best, you've found a home at Elite Force Staffing.Company DescriptionElite Force is a national staffing company that specializes in Renewable Energy, Commercial, and Industrial construction projects. We only hire the best! By doing so, we're able to pay our employees competitive wages, while going above and beyond to keep them happy. If you want to work for the best, you've found a home at Elite Force Staffing. Read Less

Job DescriptionJob Description

Construction Office admin

 

We have an immediate need for a site admin for a long-term position in TRAVELING ALL OVER THE U.S.

<> $22.00 - $25.00 BOE
<> 50 - 60 hrs/week
<> 8-12 months long
<> Start ASAP

<>Client is providing hotel

* Construction office/site experience preferred *

* Mechanical Installer experience preferred *

* Tool Inventory experience preferred *

- Must have at least 2 years of admin experience
- Must have experience with Microsoft office suite (Excel, word, etc)
- Must have payroll and timekeeping (Spreadsheet) experience
- Safety incident/report documentation exp.
- Must be able to communicate with field employees effectively and professionally, Plus other staff and clients

Please submit resume or email with relevant work history. Thanks for your time!

 

Company DescriptionElite Force is a national staffing company that specializes in Renewable Energy, Commercial, and Industrial construction projects. We only hire the best! By doing so, we're able to pay our employees competitive wages, while going above and beyond to keep them happy. If you want to work for the best, you've found a home at Elite Force Staffing.Company DescriptionElite Force is a national staffing company that specializes in Renewable Energy, Commercial, and Industrial construction projects. We only hire the best! By doing so, we're able to pay our employees competitive wages, while going above and beyond to keep them happy. If you want to work for the best, you've found a home at Elite Force Staffing. Read Less

Job DescriptionJob Description

COMPANY DESCRIPTION:

JLN Contracting is growing and is seeking an Office Administrator in our Cromwell, CT Corporate office to join our highly-experienced team servicing our Connecticut and New Hampshire locations. We are a dynamic and growing Commercial General Contracting firm that provides pre-construction and construction services to the Industrial, Commercial, Financial, Medical, Retail and Automotive market sectors throughout the Northeast. At JLN Contracting we place the utmost importance upon proactive and effective communication, attention to detail and prompt follow-through to ensure quality control and compliance with JLN Contracting standards. The successful candidate will be an integral part of daily operations in a fast-paced office environment.

POSITION DESCRIPTION:

The primary role of an Office Administrator is to be the lead role in processing all project related documents, including subcontracts & exhibits, purchase orders, change orders, vendor insurance certificates, W-9 forms, vendor information forms, and other various documents. This position requires continual interactions with the project and accounting team members.

In this role you will be an essential member of the core team helping to grow our business with high energy and talent to elevate and lead our construction business. The ideal candidate is looking to join a team, is up for a challenge, wants an opportunity to grow, values longevity, is committed to professional development, individual growth and is willing to take on new challenges.

POSITION DUTIES:

Generate & send subcontracts, purchase orders, change orders, W-9, insurance requests, vendor information requests, and exhibitsReceive, review, distribute, and track subcontracts, purchase orders, change ordersReceive, review, and track W-9 forms, vendor information forms, and all exhibitsReceive, review, scan, file and track all owner and subcontractor insurance certificatesPeriodic internal auditing of project documentsAccurate recordkeeping and adhering to internal controls and proceduresFiling and archiving project related recordsSupport project and accounting team members and support with basic office duties

QUALIFICATIONS:

Commercial construction office experience preferred but not requiredMust possess strong written and oral communication skillsMust have the ability to follow instructions and adhere to company proceduresShould be a self-starter with initiative, enthusiasm and energy for the positionComputer program proficiency including, but not limited to: QuickBooks Desktop Enterprise Contractor, Microsoft Excel, Word, OutlookMust have attention to detail and high level of accuracyAbility to adapt to a fast-paced, dynamic environmentAble to multi-task and pivot between various tasks quickly & efficientlyPossess strong mathematical and computer skillsAbility to work in a team environment as well as independentlyExcellent time management skills and able to meet deadlinesThis position requires in-person attendance at our Cromwell, CT corporate office, but will support both our Connecticut and New Hampshire offices.Must have a current, valid driver’s license and dependable transportation

EDUCATION & EXPERIENCE:

Five or more years of relevant experience, preferably within the private commercial construction industry for a general contractorHigh school diploma or equivalentNotary public preferred, but not required

BENEFITS: 

Competitive salary of $23 - $26 per hourSalary commensurate with experience401(K) / Profit Sharing PlanHealthcare/Dental Plan/Vision PlanGenerous PTO & limited WFHTeam environment and career growth

 

POSITION TYPE: Full-time, in office, 8A-5P M-F

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Job DescriptionJob Description

G&S Supply Company is locally owned and operated since 1990 in the tri-county area. We are seeking a construction admin assistant to be a part of our team in our growing company.

 

As a construction admin assistant, you will initially be responsible for clerical and administrative. The role can expand into many areas of assistance with office functions as well as office support for the production team in the field. It requires to be in office from 8:00 to 5:00 Monday through Friday. You will perform various tasks (see examples below) while compensation is based on production of tasks. Applicants should have excellent time management and communication skills, computer skills, and show ability to work with clients/internal teams to deliver results on deadlines.

 

Pay rate 50k-60k

 

Responsibilities:

- Screen incoming calls, denote detailed messages and transfer calls as needed

- Complete clerical tasks as required for management staff

- Assist with coordination of projects with field supervisors. Take fill in material orders and process as needed for delivery

- Data entry into our POS system, Microsoft excel and word

- Order office supplies and maintain office equipment

- Maintain filing system with multiple organizing systems

- Maintain a neat and orderly office and reception area

- Work independently and within a team on any special non-recurring projects as needed

- - Assist with daily tasks and activities and support special projects as needed

- Perform various other administrative tasks for the office as required

- Other duties as assigned

 

Qualifications & Skills:

- 3+ years industry experience preferred

- 3+ years administrative experience preferred

- Strong communication and computer skills (MS Office, BuilderTrend, Apple, Outlook)

- Ability to work in fast-paced office

- Outgoing and Positive Attitude

- Valid SC Driver’s License

- Pass drug screening

 

Benefits:

- Medical & dental benefits

- 401K

- Paid Time Off

- Paid Holidays

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