Executive Assistant, great culture/team, Legal, Costa Mesa, CA This Jobot Job is hosted by: David Hyon Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $85,000 - $100,000 per year A bit about us: Trust and Probate Litigation firm offering premier legal services across the nation in 4 states Why join us? Fully Paid Medical Benefits 401k PTO above market FSA Competitive pay Job Details Job Details: We are seeking a dynamic and experienced Permanent Executive Assistant to join our thriving legal firm. The ideal candidate will be a highly organized, detail-oriented individual who thrives in a fast-paced environment and has a strong background in the legal industry. The Executive Assistant will be responsible for providing comprehensive administrative support to our senior legal team, maintaining a high level of confidentiality, and ensuring the smooth operation of our office. This is an excellent opportunity to join a firm that values its employees and offers a competitive salary and benefits package. Responsibilities: Manage and maintain legal files and documents, ensuring they are up-to-date and easily accessible. Serve as the primary point of contact for clients, handling inquiries and correspondence with professionalism and discretion. Prepare and edit legal documents, including contracts, agreements, and court filings. Coordinate and schedule meetings, depositions, court dates, and other appointments, ensuring all parties are informed and prepared. Provide project support to the legal team, including research, data analysis, and report preparation. Maintain the highest level of confidentiality in all interactions and communications. Use problem-solving skills to effectively address and resolve office and client issues. Communicate effectively with a diverse range of individuals, from clients and court personnel to attorneys and office staff. Qualifications: Minimum of 5+ years of experience as an Executive Assistant, preferably in a legal setting. Proficiency in legal file management and document preparation. Exceptional client communication skills, with a focus on providing excellent customer service. Proven ability to coordinate meetings and manage complex schedules. Strong project support skills, with the ability to manage multiple tasks and deadlines simultaneously. High level of confidentiality, with a deep understanding of the sensitive nature of legal work. Excellent problem-solving skills, with a proactive approach to overcoming challenges. Superior communication skills, both written and verbal. Legal experience is a strong plus, but not required. If you are a motivated, detail-oriented professional with a passion for legal work and a commitment to excellence, we would love to hear from you. Apply today and take the next step in your career with our dynamic legal team. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
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