Job DescriptionJob DescriptionJob Title: Administrative Support Receptionist
Job Description
The Administrative Support Receptionist provides high-level administrative and executive support in a fast-paced, global environment. This role requires a flexible, resilient professional who exercises sound judgment, maintains strict confidentiality, and interacts in a friendly and welcoming manner with senior leaders and visitors. The successful candidate manages complex calendars, coordinates meetings and travel across multiple time zones, and ensures that all communications and documentation are organized, accurate, and delivered on time. This position calls for a self-motivated individual who learns quickly, works independently, and consistently delivers high-quality results while building strong working relationships with executives, assistants, and operations partners.
ResponsibilitiesManage the executive’s calendar and correspondence, proactively resolving scheduling conflicts and keeping the executive informed of changes and updates.Maintain, organize, and archive Outlook calendars, communications, and folders in alignment with company records and retention schedules.Sort, screen, and distribute incoming and outgoing mail for the executive, highlighting information of interest and curating relevant reading materials.Optimize and coordinate travel arrangements, including transportation, accommodations, agendas, and visa/passport requirements, while managing complex itineraries and any changes.Prepare and submit related expense reports accurately and in a timely manner.Assist the executive in preparing for meetings by obtaining and organizing materials in advance, distributing materials to attendees, and ensuring the executive remains on schedule.Coordinate appropriate support for virtual meeting attendees, including technology, media needs, and other logistical requirements.Screen incoming calls and respond to emails as needed, ensuring timely and professional communication.Greet and assist planned guests and manage unannounced visitors, providing a professional and welcoming reception experience.Coordinate and manage meetings and events such as staff meetings, all-hands meetings, off-sites, and team gatherings, overseeing calendars, communication, technology, office space, logistics, and follow-up activities.Prepare, update, and organize information for inclusion in reports, correspondence, presentations, and budgets, editing documents for accuracy, format, and arrangement of material.Coordinate employee skip-level meetings and other interactions between executives and employees when appropriate.Assist with special projects as needed, providing administrative and logistical support.Develop and maintain effective working relationships with other assistants, executive leaders, and operations partners.Demonstrate a high standard for delivering quality results and maintain a positive, adaptable attitude toward change.Learn about the broader business beyond day-to-day activities to better support executive and team needs.Essential SkillsHigh proficiency in Microsoft Office Suite, including Outlook and other core applications.Strong administrative support skills, including office management, calendar management, and data entry.Proven ability to manage complex schedules and coordinate meetings across multiple time zones.Experience arranging and managing travel itineraries, including transportation, accommodations, and related logistics.Exceptional verbal and written communication skills, with the ability to interact professionally with senior leaders and visitors.Demonstrated integrity and discretion in handling highly confidential business and personal information.Ability to work independently with minimal supervision while maintaining a high standard of quality.Strong time management skills, with the ability to prioritize tasks and complete assignments in a timely manner.Detail-oriented and highly organized, with a focus on accuracy and completeness in documentation.Ability to solve problems proactively and use good judgment in complex or sensitive situations.Comfort interacting with all levels of the organization, from executive leadership to individual contributors.Willingness and flexibility to support activities across all North America time zones.Additional Skills & QualificationsExcellent writing, editing, and proofreading skills for reports, correspondence, and presentations.Ability to learn new software systems, products, and cloud tools with ease.Responsive self-starter who takes initiative in resolving issues or concerns without extensive direction.Ability to work collegially and collaboratively within a team environment, including open-concept office areas.Experience coordinating meetings and events, including staff meetings, all-hands sessions, off-sites, and team gatherings.Capability to prepare and organize information for budgets and other executive-level documents.General administrative and executive support experience, including office administration and executive assistance.Formal qualifications are to be determined and may be aligned with administrative or business-related education.Work Environment
This role is fully onsite, working five days per week in an open-concept office environment. Standard hours are typically 8:00 a.m. to 5:00 p.m., with the need to support executives and teams across all North America time zones. The work setting involves frequent interaction with executive leadership, visitors, and team members, and relies heavily on Microsoft Office Suite, Outlook, and various cloud-based tools and communication technologies. The environment is professional, collaborative, and fast-paced, with a strong emphasis on organization, responsiveness, and maintaining confidentiality.
Job Type & Location
This is a Contract position based out of Woodhaven, MI.
Pay and Benefits
The pay range for this position is $23.66 - $23.66/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Woodhaven,MI.
Application Deadline
This position is anticipated to close on Jul 21, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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