Job DescriptionJob Description

Huber Cabinet Works is seeking an Administrative Assistant to support our Office Manager and contribute to the overall success of our team.

We are a custom architectural millwork manufacturer specializing in commercial interiors. Our projects are completed in partnership with Chicago’s leading general contractors for some of the most recognizable companies in the world.

Responsibilities

Provide administrative support to the Office manager and management team in areas such as AP/AR data entry, payroll preparation, HR documentation, project coordination, and overall company communications.Answer incoming calls and direct calls to appropriate personnel.Serve as the first point of contact for visitors, greeting guests and vendors in a professional and friendly manner.Assist with maintaining and updating office procedures, filing systems, and digital records.Help process accounts payable and receivable entries, expense tracking, and purchase order/invoice tracking.Support the management team with correspondence, and project-related administrative tasks (sample tracking, close-out documents, etc.).Manage daily incoming/outgoing UPS, USPS, FedEx, and messenger packages.Assist in maintenance of office supply inventory and coordinate vendor orders.Assist with company event planning, employee onboarding, and other HR or office initiatives as needed.

Qualifications

experience in an administrative or office support role preferred.Strong organizational skills and attention to detail.Strong written and verbal communication skills.Proficiency in Microsoft Office (Word, Excel, Outlook) required.Experience with SAGE ERP or similar accounting software preferred but not required.Ability to multitask and manage time effectively.Company DescriptionWm. Huber Cabinet Works has a rich tradition of finely crafted architectural woodwork that has been passed on from generation to generation. Started in 1941, we have grown from a small shop on Lincoln Ave. to a 30,000 square foot facility in Logan Square, 8 miles north of downtown Chicago. Huber manufactures, contracts and installs casework and specialty finishes for some of the largest corporations in the world! Visit us at www.hubercabinet.com and check us out on LinkedIn or Instagram @huber_cabinet_worksCompany DescriptionWm. Huber Cabinet Works has a rich tradition of finely crafted architectural woodwork that has been passed on from generation to generation. Started in 1941, we have grown from a small shop on Lincoln Ave. to a 30,000 square foot facility in Logan Square, 8 miles north of downtown Chicago. Huber manufactures, contracts and installs casework and specialty finishes for some of the largest corporations in the world! Visit us at www.hubercabinet.com and check us out on LinkedIn or Instagram @huber_cabinet_works Read Less

Job DescriptionJob DescriptionSupervised by: Staff Attorney, Incarcerated Survivors Division  Status: Part-time  

Essential Responsibilities Assist with providing administrative support to attorneys, including copying, mailing, scanning, scheduling, data entry, file organization, retrieving court documents, and other administrative tasks as assigned. Assisting with case management system tasks & data entry (intakes, open profiles for return/repeat clients, update client cases) Preparing for prison trips, with potential visits to the prison/jail trips to manage paperwork Creating certificates for class attendance at the prison/jail  Other Responsibilities Actively participate in required staff meetings and training. Protect the organization by keeping information confidential. Keep abreast of the field by maintaining networks, participating in professional organizations. Perform other duties as assigned by supervisor. Work Environment  
Courthouse and offices are fully accessible. Some work at off-site locations may be required and those may not necessarily be fully accessible. The employee must be willing to travel throughout the state of Illinois, including to prisons and other carceral settings. Driver’s Licenses strongly preferred Evening and weekend work may occasionally be required. Part-time in-office position This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to talk, hear, see, and communicate effectively via computer. Smoke- and drug-free environment. Qualifications

High school diploma or equivalent required Some college and/ or computer certification programs preferred Minimum of two (2) years of office work or legal assistant experience or equivalent required Proficiency in Office 365 and Google Workplace required Strong written and verbal communication skills Organizational skills and attention to detail Familiarity with various computer software and comfortable with data entry Must have completed or be willing to complete 40-hour Domestic Violence training Ability to work with people of diverse backgrounds who are in crisis Knowledge of or experience with working with survivors of gender-based or intimate partner violence Familiarity with principles of trauma-informed care and willingness to complete additional training Sensitive listener with ability to explain complex concepts Strong self-motivation and ability to manage multiple tasks  Ability to work in fast-paced legal environment Sense of humor Individuals with lived experience in Ascend Justice’s areas of work are encouraged to apply  Ascend Justice is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. Ascend Justice does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. Ascend Justice is committed to a fair and equitable workplace where everyone is a respected and valued member of the team. Applicants/clients wishing to lodge a complaint about discrimination in the provision of services can do so by contacting the Illinois Criminal Justice Information Authority. The ICJIA nondiscrimination policy can be found on the ICJIA website at http://www.icjia.org/grants/grant-resources. Applicants can also send complaints via e-mail to CJA.CivilRightsOfficer@illinois.gov  Read Less

Job DescriptionJob Description

The duties of the role include:

Coordinating and scheduling of meetings and conference calls across multiple time zonesManaging a high volume of phone calls and emails, relaying information in a timely and accurate mannerCalendar management for bankers (Associate level+)Coordinating room bookings for internal/external meetings and VCs across multiple locationsCoordinating travel arrangements for the team, including Visa applications, international flights, and accommodation bookings, Car bookingsExpense processing and timely expense managementInvoice processingTaking on ad hoc tasks while maintaining workflowSupporting teams in day-to-day issues, needs, and queriesProviding phone/holiday coverage for colleagues

 

Skills:

Excellent Microsoft Word, Excel, and Outlook skillsAble to manage competing time-sensitive priorities and tasksDemonstrates dependability and high attention to detail, along with the ability to multitaskDisplays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levelComfortable working with people at all organizational levels, internally and externallyMust be a team player who works well under pressure within a changing environmentFlexible and adaptable to work and support across multiple teamsBe resourceful and able to use own initiative in solving issuesProactive attitude when managing diariesDiscretion to deal with confidential business mattersFriendly, polite, and approachable with a "can-do” attitudeZero to one years of experience

 

Education:

HS Diploma Required

 

Benefits Info:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference. Read Less

Job DescriptionJob Description

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.

Wilson Elser is a leading defense litigation law firm with more than 1,300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Chicago Office.

The Position

Wilson Elser is seeking a dynamic and experienced Legal Office Administrator to lead and manage the operations of our Chicago office and provide office administration support for our offices in Indianapolis, IN; Merrillville, IN; St. Louis, MO; and Kansas City, KS.

This position is based in Chicago and plays a critical leadership role, ensuring efficient day-to-day operations, consistency across offices, and alignment with firm-wide policies and objectives.

This position reports directly to the firm's Director of Office Administration and works closely with firm leadership, attorneys, and administrative teams to support operational excellence.

Key Responsibilities

Provide proactive administrative oversight ensuring seamless operations across all assigned offices.Serve as the primary liaison between attorneys, staff, and firm leadership for all operational and administrative matters.Supervise and support administrative, facilities, and legal support staff; participate in hiring, status changes and departure processes, onboarding, training, and performance management.Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations.Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth.Ensure the ongoing productivity and effectiveness of professional staff by managing workflows and optimizing the firm's administrative support services.Collaborate with the Human Resources Business Manager to promote consistency in performance management and employee relations in alignment with firm policies and procedures.Partner with firm departments such as HR, IT, Finance, and Marketing to ensure consistent implementation of firm policies and procedures.Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters.Manage budgets, office expenditures, and vendor relationships for assigned offices.Facilitate employee engagement initiatives and foster a positive, inclusive, and productive work environment.Coordinate general office services with building management and local facilities teams to address service needs.Oversee local events and local office functions.Travel to assigned offices to ensure operational excellence and consistency, as needed.

Qualifications

Bachelor's degree from an accredited college, or equivalent work experience.Minimum of 7+ years of experience in a legal or similar professional services environment, preferably within a law firm.Minimum of five years of leadership experience, including prior direct supervisory responsibilities managing and directing teamsProven experience managing multiple office locations or regional operations.Excellent leadership and management skills, with a track record of supervising and developing cohesive, high-performing teams across multiple locations.Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes.Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership.Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously.Working knowledge of budgeting and accounting principles, with the ability to contribute to financial planning and operational efficiency.

Why Should You Apply?

Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read Less

Job DescriptionJob Description

HR & Administrative Manager

Summary of the Role:

The HR & Administrative Manager will play a key role within the Wurkwel Ventures shared services team in managing various aspects of the human resources department, including benefits administration, employee onboarding and off-boarding, employee engagement, recruiting support and day-to-day HR administrative operations. This role requires strong organizational skills and the ability to support cross-functional initiatives. The HR & Administrative Manager will also contribute to tech-enabled process improvements, internal communication, committee participation, and company-wide engagement efforts.

 

Key Responsibilities:

On/Off-Boarding:

Oversee the entire employee lifecycle, including new hire onboarding and off-boarding processes, ensuring timely updates in Paychex, NetSuite, and other systems.

Benefits Administration:

Collaborate with company Controller on 401K contributions, open enrollments, and benefits audits. Address employee benefits queries and coordinate with external providers as needed. 

Recruiting Support:

Assist in job description creation, candidate outreach, job postings, initial vetting interviews, reference checks, and maintaining job pipelines.

Employee Relations & Engagement:

Act as a point of contact for employee support, conflict resolution, and assist with performance reviews. Plan internal team-building events and manage internal employee milestones (i.e., birthdays, anniversaries, and promotions).

HR Committee Participation:

Participate in internal committees including the GET Committee, while helping to assist with scheduling and executing initiatives and events.

System and Data Management:

Update employee data, org charts and ensure real-time updates in HR systems (Paychex, NetSuite, RingCentral, Kastle, etc.).

Miscellaneous Collaboration Activity:

Support cross-functional HR process improvements and office operations, including tech-enabled optimizations, vendor coordination, purchase of office supplies, supply management, facilities support, executive scheduling, shared services logistics, and administrative support for senior leadership.

 

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or related field.7+ years of HR experience, with trong foundation in both administrative and generalist responsibilities.Proven ability to manage multiple priorities and drive HR initiatives with confidence and autonomy.Comfortable serving as a go-to resource and sounding board for employees and leaders alike.Experience navigating benefits, payroll platforms (i.e., Paychex, NetSuite), and employee engagement strategies in a fast-paced or growth-oriented company.Proficiency with HR and business software platforms, along with familiarity with AI tools and calendaring software (i.e., Monday.com) to streamline processes and enhance collaboration. Strong written and verbal communication skills, with the maturity to handle sensitive information and support cross-functional teams.Self-starter with a proactive mindset, interested in contributing to both strategic and hands-on HR work.Familiarity with internal communications, event planning, or sustainability/ESG initiatives is a plus.

 

Why You Will Love Working Here:

We are more than just a company; we are a community that values innovation, growth, and giving back. Here’s what you can look forward to:

Premium Design Showroom & Sustainability Center: https://rightsizefacility.com/303weriesuite500/Rapid Career Growth: Be part of a company growing at lightning speed with endless opportunities for advancement.Flexibility and Balance: Enjoy a hybrid work schedule and summer hours.Culture That Cares: Bring your furry friend to work, snack on free goodies, and bond with your team at annual outings.Making a Difference: Join us during our annual community service month and double your impact with company donation matching.Company DescriptionWurkwel Ventures is a holding company, headquartered in Chicago, IL with offices in metro Chicago area and Metro Detroit area, consists of businesses in the office furniture and facility services industry. Our mission is to create a better workplace for today’s workers, regardless of budget, through environmental consciousness and sustainable practices. Our operating companies are industry leaders through their focus on innovative strategies, cutting-edge technology and superior customer service.

Wurkwel Ventures is an Equal Opportunity Employer. We welcome all qualified candidates to apply, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.Company DescriptionWurkwel Ventures is a holding company, headquartered in Chicago, IL with offices in metro Chicago area and Metro Detroit area, consists of businesses in the office furniture and facility services industry. Our mission is to create a better workplace for today’s workers, regardless of budget, through environmental consciousness and sustainable practices. Our operating companies are industry leaders through their focus on innovative strategies, cutting-edge technology and superior customer service. \r\n\r\nWurkwel Ventures is an Equal Opportunity Employer. We welcome all qualified candidates to apply, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Read Less

Job DescriptionJob Description

Are you experienced in dental front desk operations and ready to join a high-energy, patient-focused team? Our fast-paced general dental practice is looking for a Dental Administrative Assistant who can help elevate our workflow and contribute to a collaborative, professional, and fun environment.

Who We’re Looking For:
We’re searching for a reliable and motivated individual who thrives in a busy setting. The ideal candidate will have:

Excellent customer service skillsExperience in a dental office (not required but preferred)Proficiency with Ascend (not required but preferred)Strong communication and multitasking skillsA positive, solutions-oriented mindsetCommitment to patient care and team success

Responsibilities Include:

Greeting and checking in patients with professionalism and warmthManaging schedules, phone calls, and patient communicationVerifying insurance and coordinating treatment plansSupporting the team in daily administrative operations

We can’t wait to welcome a new member to our dental family!

Company DescriptionWe are a non-corporate, family owned practice dedicated to fostering lasting relationships with our patients and the community. We provide high quality, patient-centered dental care in a warm and welcoming environment.Company DescriptionWe are a non-corporate, family owned practice dedicated to fostering lasting relationships with our patients and the community. We provide high quality, patient-centered dental care in a warm and welcoming environment. Read Less

Job DescriptionJob Description

We are currently seeking a part-time Administrative Assistant to join our growing team and contribute to the success of our company.

Who is EMMG: We are a direct marketing firm and our sales agent market for various fortune 500 companies.

In this role as an administrator, you will be responsible for a variety of clerical and administrative functions.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone calls/ Place outbound telephone callsImplement organized filing systemsData EntryPerforming other general office tasks

Qualifications:

5+ years previous experience in office administrationAbility to prioritize and multitask effectivelyExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsMust be able to type 50 WPMMust be proficient with using Microsoft Excel, Word, and PowerPointMust be proficient with Adobe

Company DescriptionAt EMMG, we're looking for a dynamic Customer Service Representative to lead our support team and elevate our customer experience. Weekly pay between $600 and $1000 based on experience.Company DescriptionAt EMMG, we're looking for a dynamic Customer Service Representative to lead our support team and elevate our customer experience. Weekly pay between $600 and $1000 based on experience. Read Less

Job DescriptionJob Description

Are you an organized, detail-loving multitasker who thrives on keeping things running smoothly behind the scenes?

We’re looking for an energetic and dependable Administrative Assistant to support our growing team across two locations: Chicago and Chicago Heights. If you enjoy variety in your day and have a knack for staying on top of tasks, calendars, and communication, this could be the perfect fit!

Job Requirements Include:

Must have 2+ year of administrative assistant experience within the most recent work history in an office setting.

Must have strong word and excel skills.

Must be comfortable with traveling between Chicago and Chicago Heights on separate days.

Must have reliable transportation.

Davis Staffing, Inc. participates in the E-Verify Program.

Job Responsibilities Include:

Answering and directing incoming phone calls with professionalism and a friendly tone.

Assembling training packets and materials for staff and team use.

Keeping files organized, accessible, and up to date.

Scheduling appointments and tracking department activities to keep everything (and everyone) on time.

Using Microsoft Word and Excel daily for document management, tracking, and communication.

Job Details Include:

This is a temp to hire opportunity

1st Shift: Monday – Friday 9:00 AM – 5:00 PM

$24.00 an hour

Host Employer Benefits Include:

Health

Dental

Vision

Holiday pay

PTO

Direct Deposit

Company DescriptionDavis Staffing is a trusted partner of the best light industrial companies, small businesses, and jobseekers in the Chicagoland and Northwest Indiana region. For more than 60 years, we have helped our candidates grow their careers in Production, Quality, Warehousing, Supply Chain, Human Resources, Administration, Finance, R&D, Sales, and Customer Service roles. Contact us today and find out how Davis can make a difference for you!Company DescriptionDavis Staffing is a trusted partner of the best light industrial companies, small businesses, and jobseekers in the Chicagoland and Northwest Indiana region. For more than 60 years, we have helped our candidates grow their careers in Production, Quality, Warehousing, Supply Chain, Human Resources, Administration, Finance, R&D, Sales, and Customer Service roles. Contact us today and find out how Davis can make a difference for you! Read Less

Job DescriptionJob Description

We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skills Read Less

Job DescriptionJob Description

Job Description:
Responsibilities:
Providing general office support, including but not limited to:
• Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning
• Managing travel & expenses, including making travel arrangements and processing expenses for team members
• Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones
• Coordinating and scheduling office events, including recruiting, internal events and external client events as needed.
• Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors
• Assisting the Wealth Management Team in servicing clients, with a focus on operational excellence and customer service

Qualifications:
• Proficiency in Word, Excel, PowerPoint and Outlook required
• Bachelor's degree preferred but not required
• A minimum of 2 years of work experience in a professional corporate environment
• New graduates who have a desire to be in the financial services industry are also encouraged to apply
• Strong written and verbal communication skills
• Enjoys working in a team environment
• Polished communication skills
• Ability to multi-task and work in a fast-paced environment
• Business professional environment and attire
• Possess critical thinking skills and good judgment
• Chooses to always operate with integrity and transparency

Benefits Info:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Company DescriptionRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.Company DescriptionRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. Read Less

Job DescriptionJob Description

 

We're a walk-in tub and shower manufacturer and looking for help processing online purchase orders and service work orders.

If you're a detail-oriented person with excellent phone skills, a positive can-do attitude, and a background in office administration and light accounting, this may be the right fit for you.

What's a typical day?
80% of your day you'll be receiving shower product orders and you'll be:
>Calling customers to quality control their orders to make sure they didn't make a mistake processing their order
>Making sure they selected the correct package
>Find a shipping carrier and then generate a bill of lading for the warehouse crew
>Match invoices to PO's

5% of your day you'll take inbound calls

5% of your day you send service work orders to the service crew and follow-up to with the customer to make sure it was completed to their satisfaction

5% of your day you'll process walk-in tub orders
>Find a shipping carrier and then generate a bill of lading for the warehouse crew
>Find a dealer/installer in our network for the customer if they need one
>Process warranty work orders, send service work orders to the service crew and follow-up to with the customer to make sure it was completed to their satisfaction

5% of your day you'll log sales data info into Quickbooks and excel

If you're interested in this position, send your resume, and explain how well you know the following tools and for how many years you've been using them:
- Excel
- Quickbooks
- Google Slides

Please also attach an excel file with formulas to demonstrate your understanding.

In the top of the email please write the following: "Me2"

Read Less

Job DescriptionJob Description

Key Responsibilities:

Coordinate office activities and operations to secure efficiency and Admin compliance to company policiesOn-site recruitment coordination.Manage agendas/travel arrangements/appointments etc. for the upper managementManage phone calls and correspondence (e-mail, letters, packages etc.)Track stocks of office supplies and place orders when necessaryCreate & Update reports, records & databases and prepare presentations/proposals as assignedManaging Assets & Inventory of the Office.Supports onboarding and offboarding of staff in collaboration with IT team including workstation set-up/break-down, directory and floorplan updates, etc.; coordinates internal Moves Adds and Changes.Performs other duties as assigned time to time

Experience & Knowledge:

2-4 years of relevant experience.Bachelor's degree or equivalent experience in a related field .Advanced skills and experience in Microsoft Office SuiteEvent planning experience is a plusWillingness to lean-in and support all aspects of the businessAbility to take direction and coordinate with multiple leaders simultaneously Read Less

Job DescriptionJob Description

Consilio's direct hire recruiting team is working with a highly regarded firm that is seeking to hire a Legal Executive Assistant Secretary to join their Chicago office. This position is not with Consilio directly; it is a direct hire, permanent opportunity with the law firm.

Summary

The Legal Executive Assistant supports multiple litigation attorneys by serving as a trusted partner to attend to priorities of the practice and clients.

Location

This position is located the Firm’s Chicago office and offers a hybrid work schedule.

Responsibilities

Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.Exercises discretion and professional judgment with confidential and sensitive matters.Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.Handles extensive direct interaction with clients and outside business contacts.Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedbackCoordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and distributes to meeting attendees.Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.Performs a specific skill set within the litigation practice area, such as preparing legal documents, managing case files, scheduling court dates, and communicating with clients.

Desired Skills

Advanced computer skills in Excel, Word and PowerPoint are required. Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis. Solid organizational skills required to manage multiple high priority projects at one time. Performs a broad range of assignments with efficiency and accuracy. Excellent time management skills necessary and the ability to work effectively in a fast-paced environment. Demonstrates strong work ethic and a flexible, dependable and positive attitude. Must maintain confidentiality and demonstrate good professional judgment.

Education

High School Diploma or GED required, Bachelor’s Degree preferred.

Minimum Years of Experience

5 years of professional administrative experience supporting partners and/or executives.Litigation Practice Experience.

Essential Job Expectations

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.Provide timely, accurate, and quality work product.Successfully meet deadlines, expectations, and perform work duties as required.Foster positive work relationships.Comply with all firm policies and practices.Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.Ability to work under pressure and manage competing demands .Perform all other duties, tasks or projects as assigned.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions.

Salary

The firm’s expected hiring range for this position is $44.43 - $58.87 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).

Company DescriptionWe work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country.Company DescriptionWe work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country. Read Less

Job DescriptionJob Description

We are looking for an employee to join our team at Midway International Airport. This position is temporary with the possibility to become a full-time employee at this location. The candidate must be able to dispatch jobs to technicians as well provide administrative and office support to multiple supervisors.

Basic duties include (but not limited):

-Answering incoming phone calls and direct to, or dispatch, the appropriate personnel.-Write basic letters, memos, and correspondence.-Create and/or modify management reports.-Data Entry

Requirements:

-Must be proficient with computers and software packages such as MS Office-Great communication skills-Customer service skills-Ability to multi-task and problem solve

Hours & Compensation:

December 22nd, 2025 - January 26th, 2026 - paid job training to start as soon as possible.

During a two-to-three-week timeframe, from Monday to Friday, employees are required to attend training sessions. These training sessions must cover every type of work shift (e.g., morning, afternoon, night), with the employee participating in at least one training session for each shift type.

Training will be modified around candidate's schedule as much as possible.

Shift Hours after training is complete:

Mon-Tues 2:00 pm-10:30 pm

Sat-Sun 6:00 am-2:30 pm

32 hr Work Week/temporary position with possible opportunity to become permanent

$21.50/Hr

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Job DescriptionJob Description

This Job Opportunity requires the ability to multitask and stay organized under pressure. They also need to be friendly and have excellent communication and interpersonal skills. Duties include answering calls, taking messages and handling correspondence. As well as typing, filing, preparing and collating reports. Arranging appointments, organizing meetings and managing databases. 

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Job DescriptionJob Description

Full time office assistant needed

Job duties:

Answer phones

Schedule appointments

Data entry

Assist Office Manager

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Job DescriptionJob Description

One of the Leading Bank looking For Trusted Admin in Chicago , IL

Responsibilities:

Helps clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning and investments. We are looking for an administrative professional to join our fast-paced, team environment. Duties Provide administrative support to multiple advisor teams including:
•Preparation, review and editing of confidential correspondence
•Document scanning, management and archiving across multiple systems
•Preparation of travel expense and billing allocation reports
•Preparation and handling of time-sensitive quarterly client tax payments
•Miscellaneous administrative projects as needed

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

 

Benefits Disclosure:

“Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference. Read Less

Job DescriptionJob Description

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced financial team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and Concur. Prior experience in financial services or similar high-pressure environments is preferred.

Job title: Administrative Assistant
Duration: 12months
Pay rate: $21/hr - $22/hr

Job Description:
Responsibilities:
Providing general office support, including but not limited to:
• Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning
• Managing travel & expenses, including making travel arrangements and processing expenses for team members
• Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones
• Coordinating and scheduling office events, including recruiting, internal events and external client events as needed.
• Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors
• Assisting the Wealth Management Team in servicing clients, with a focus on operational excellence and customer service

Skills/Qualifications
• Proficiency in Word, Excel, PowerPoint and Outlook required
• Bachelor's degree preferred but not required
• A minimum of 2 years of work experience in a professional corporate environment
• New graduates who have a desire to be in the financial services industry are also encouraged to apply
• Strong written and verbal communication skills
• Enjoys working in a team environment
• Polished communication skills
• Ability to multi-task and work in a fast-paced environment
• Business professional environment and attire
• Possess critical thinking skills and good judgment
• Chooses to always operate with integrity and transparency

“Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference. Read Less

Job DescriptionJob DescriptionOffice AdministratorWe are seeking a highly organized and proactive Office Administrator to oversee daily office operations and provide administrative support to ensure the smooth functioning of our workplace. The ideal candidate will be a detail-oriented professional with strong communication skills, capable of managing multiple tasks in a fast-paced environment.Key Responsibilities:Manage day-to-day office operations including supply inventory, vendor coordination, and facility maintenance.Serve as the first point of contact for visitors and incoming communications, ensuring a professional and welcoming environment.Provide administrative support to senior leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting.Organize and maintain office systems such as filing, document management, and shared resources.Assist with onboarding and offboarding processes, including scheduling interviews, preparing materials, and coordinating new hire logistics.Plan and execute internal events, meetings, and team activities, including catering and logistics.Maintain and update internal databases, contact lists, and company calendars.Ensure compliance with company policies and procedures, and support HR, finance, and operations teams as needed.Qualifications:Proven experience in office administration or executive support roles.Strong proficiency in Microsoft Office Suite and office management software.Excellent organizational, communication, and problem-solving skills.Ability to handle confidential information with discretion.Experience coordinating travel, meetings, and events.Familiarity with vendor management and basic accounting processes is a plusJob Details:Contract to HirePay is $24-$35 an hour, depending on experience If you are interested, please apply and submit your resume.Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $24.00 to $35.00 per hour

Search managed by: Kim Moeslein

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Job DescriptionJob Description

Job Summary
We are a small business designing and creating Custom Clothing and Leather accessories in Chicago IL. We seeking a highly organized and proactive Assistant to support our business in various tasks. The ideal candidate will possess strong computer skills, excellent communication abilities, and a knack for multitasking in a fast-paced environment. This role is essential in ensuring smooth office operations and providing exceptional customer service.

Responsibilities

Manage front desk operations, including greeting visitors and handling inquiries.Answer phone calls with professionalism and courtesy.Perform data entry, filing, and clerical tasks to maintain organized records.Assist with calendar management and scheduling appointments for clients.Provide responses to emails in a timely and effective manner.Utilize QuickBooks for basic bookkeeping tasks as needed.Create content for social media and marketing purposes.Maintain cleanliness of our main showroom, dressing room, and work room.Utilize Microsoft Office and Google Workspace for document creation and management.

Experience

Previous experience in a fashion house is preferred.Possession of sewing skills is a plus.Strong communication skills and attention to detail.Demonstrated organizational skills and time management abilities are required.Experience with customer service or support roles will be beneficial in this position. If you are a motivated individual who thrives in a dynamic setting and possesses the necessary skills, can work independently and take command, we invite you to apply for this opportunity to join our team as an Assistant.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 20 per wee

Work Location: In person

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