Job DescriptionJob Description
This role focuses on administering construction contracts and supporting change management processes across multiple projects within a structured business environment. The Contract Specialist reviews and interprets construction contracts, analyzes change orders, maintains contract databases and tracking tools, and coordinates entitlement review and change management activities with internal and external stakeholders. The position requires strong organizational skills, meticulous attention to detail, and the ability to manage a high volume of documentation and communications while ensuring contract management and compliance processes are consistently followed.
Responsibilities
Support the administration of
construction contracts and change management processes across multiple projects in a structured business environment.Review
construction contracts and negotiated agreements to extract key data, verify compliance with established processes, and enter information into contract management systems and trackers.Perform detailed
construction change order analysis, including entitlement review, documentation verification, and coordination with contract stakeholders.Conduct contract interpretation and entitlement assessment under GMP (Guaranteed Maximum Price) and lump-sum
construction contracts.Complete special administrative projects related to contracts administration as assigned, ensuring timely and accurate delivery.Enter contract and change order data into contract databases and Excel-based tracking tools, maintaining accurate logs, trackers, and status reports.Organize and monitor workflow for documentation submitted through multiple departments, ensuring information is complete, properly routed, and tracked.Coordinate contract reviews and entitlement reviews through meetings, conference calls, and email, ensuring all participants receive relevant materials and updates.Schedule, organize, and attend contract-related meetings, including change management meetings and project coordination calls.Prepare meeting agendas, supporting materials, and presentations for contract and change management discussions.Document key decisions, action items, and outcomes from meetings, and ensure follow-up activities are clearly assigned, tracked, and completed.Maintain and update change logs, trackers, and other documentation related to
construction change management and entitlement review processes.Monitor contractual response timelines, track action items, and follow up with contractors, project teams, and internal stakeholders regarding outstanding items and required documentation.Serve as a point of contact for the user community on the Contract Management and Compliance Process, providing guidance and support on procedures and tools.Support contract administration activities across multiple projects, working closely with contract managers, project managers, cost managers, and contractor representatives.Proactively identify and communicate process issues, documentation gaps, or compliance concerns, and help drive resolution in coordination with relevant stakeholders.Maintain contract documentation and reporting with a high degree of accuracy, ensuring records are complete, organized, and easily retrievable.Manage large volumes of documentation and information simultaneously while maintaining attention to detail and adherence to established processes.Use Microsoft Office applications and data tracking tools to prepare reports, summaries, and dashboards related to contracts and change management activities.Act as a resource for project teams on contract administration procedures, document control practices, and change management workflows.Consistently meet established deadlines for contract reviews, data entry, reporting, and follow-up actions.Support metro-wide
construction change management and entitlement review processes by coordinating contractor review meetings and maintaining comprehensive documentation.Perform other contracts administration and project support duties as assigned.
Essential Skills
Construction contract administration and change-order analysis experience: 5+ years.Contract interpretation and entitlement assessment under GMP or lump-sum
construction contracts: 3+ years.Experience with change management systems, Excel-based tracking, documentation, and reporting: 3+ years.Demonstrated experience supporting contract administration, project controls,
construction management, procurement, legal operations, or commercial management functions in a fast-paced environment.Strong organizational skills with the ability to manage large volumes of documentation and track multiple deliverables simultaneously.High attention to detail and accuracy in maintaining contract documentation, change logs, trackers, and reports.Proficiency with Microsoft Office applications, including Excel, for data tracking, documentation, and reporting.Ability to coordinate and facilitate meetings, including scheduling, agenda preparation, and documentation of decisions and action items.Strong written and verbal communication skills, with the ability to interact professionally with contractors, project managers, cost managers, legal teams, and business stakeholders.Ability to follow structured business processes and ensure compliance with contract management and change management procedures.Proactive communication skills, including the ability to follow up on outstanding items and drive closure of action items.Ability to work effectively across multiple projects and stakeholders while meeting established deadlines.
Additional Skills & Qualifications
Experience working with contracts, change orders, compliance processes, document control systems, or large capital projects.Prior experience supporting
construction, infrastructure, engineering, real estate, or data center projects.Familiarity with contract management systems and business process tools, with the ability to quickly learn new platforms.Experience coordinating complex workflows and managing competing priorities in a highly structured environment.Strong administrative and analytical capabilities, including the ability to interpret contract terms and summarize key information.Comfort working in a fast-paced environment with multiple stakeholders and shifting priorities.Experience in commercial management or legal operations related to
construction or infrastructure projects.Familiarity with Bluebeam and P6 is beneficial, especially for candidates who already have P6 experience.
Work Environment
This role is based on-site in Phoenix and supports a program delivering complex, technologically advanced data center projects. The position operates in a structured, fast-paced environment with an estimated 40-hour workweek. Work is performed primarily in an office and project-site setting, requiring regular use of computers, contract management systems, Microsoft Office applications, and data tracking tools. The role involves frequent coordination with project teams, contractors, and other stakeholders through in-person meetings, conference calls, and email. Safety and compliance are prioritized, and the position requires the use of specific personal protective equipment when on site, including a monitor, keyboard, headset, and mouse for office work, as well as a Class 2 safety helmet, Class 2 or higher safety vest, cut and impact resistant gloves, ANSI Z87.1 or higher safety glasses or visor, composite toe work boots that extend a minimum of 4 inches above the ankle, and a Class 2 or higher reflective jacket suitable for cold and wet weather. The role offers exposure to owner-side operations on large-scale data center projects and provides the opportunity to work alongside experienced leaders delivering mission-critical infrastructure at global scale.
Job Type & Location
This is a Contract position based out of Phoenix, AZ.
Pay and Benefits
The pay range for this position is $45.00 - $50.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Phoenix,AZ.
Application Deadline
This position is anticipated to close on Aug 12, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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