Job DescriptionJob Description

This Non-Profit Organization lifts people out poverty using its unique brand of intensive, personalized employment services.

Called "a company with a conscience", was founded in 1984 by social activist and entrepreneur, who wanted to put his ideals about poverty and the American dream into practice.

The CEO, has helped nearly 2,000,000 individuals increase their self-sufficiency through gainful employment, including military veterans, welfare and SNAP recipients, young adults, the criminal justice involved, homeless, non-custodial parents, persons receiving disability, among others. The organization uses a blended model that includes work readiness training, vocational training, career placement, career advancement, and employment retention services.

The Organization is a 100% Women-Owned Business. Our mission is to equip each individual who comes to our offices with the right tools so that they are able to provide for themselves and their loved ones. We believe the most effective approach in helping people out of poverty is by assisting them in finding meaningful employment. Our proven methods, services and experienced staff offer the right combination for success.

Looking to fill several Prograam  Assistants roles in different boroughs; Career development specialist, in Brooklyn, Bronx, Queens, Staten Island. temp/perm on the job training, excellent benefits opportunity for growth and accomplishments i making this world a better place to live in

Salaries contingent on education, BA degrees are required.

Position will be become remote in a year from start date.

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Job DescriptionJob DescriptionABOUT US

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting that enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.

Job Summary

The Administrative Assistant provides support to ensure efficient daily operations to the Property Manager to ensure effective daily operations of our senior residential offices. This key role serves as a key point of contact, supporting staff, leadership, vendors, and our senior residents to promote smooth workflow and operational effectiveness.

Please Note: This is a full-time position (5) days a week on-site.

Job Duties & Responsibilities

Responsibilities include but are not limited to:

Manage general office functions but not limited to filing, faxing, Email/Phone correspondenceAssist manager when responding to building violationsMaintain and distribute all management office lists related to tenants, vendors, staff and miscellaneous documents to tenants or personnelSchedule quarterly maintenance of equipment with vendors, schedule fire drills, and schedule maintenance of office equipment as needed Order supplies when needed: key blanks, appliance parts, office supplies, cleaning Fania and maintenance supplies and equipment if neededDocument vendor repair workMaintain vendor contract filesDocument problems encountered, & propose resolutionsMaintain Certificate Book / Log. Must ensure all inspection certificates and equipment inspections are current and have not expired

Assist manager with maintaining tenants’ files consisting of:

Oversee office space organization and filing system Maintain tenant charts and files Manage office inventoryMaintain working relationship with vendors and process invoicesOversee management of applicant waitlistsAssist in collecting document and reviewing income certifications Document and maintain incident reportsAssist in preparing and managing Legal correspondenceMaintain building work orders and track to ensure completion Cover Front Desk during designated times, including daily lunch breaksParticipate in Post office runs Implement emergency procedures as necessaryAssist in rent collection and check processingWork with residents on personal organization and schedules; recreation, and other activitiesAssist Supervisor with gathering and tracking client statisticsReview and monitor resident work orders, coordinate between resident, social services, and Property ManagementActively engage with tenant and staff to participate in building activitiesAttend training sessions and conferences as required for enhancement of job skillsAssist with other duties as directed

Required Knowledge Skills & Abilities

Establish and maintain high levels of care, respect for, and communication with tenants and staffWork cooperatively with other staff members:Collaborate effectively with colleagues and team members Proficient math and writing skillsProven computer literacy in Microsoft Office (Excel, Word, Outlook)Real Page experience, highly preferredDetailed and organizational skills is requiredEmotionally, mentally, and physically able to perform job responsibilities.bilingual English/Spanish, highly preferredOther tasks or assignments as mutually agreed with supervisor(s)

Required and Preferred Education, Experience and Credentials

High School or GED required. Associate or bachelor’s degree preferredMinimum of one-year relevant administrative office experience Minimum of one-year of experience working with the elderly population

Physical Requirements

Prolonged periods sitting at a desk and working on a computerMust be able to lift or push up to 10 pounds at a timeTravel within our sites, as needed

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

EEO Policy or Statement

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.

Monday - Friday 9am- 5pm
(35) hours per week

Compensation details: 20-22.5 Hourly Wage

PI07c3183cce01-25405-39085127

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Job DescriptionJob Description

Now Hiring: Full-Time Administrative Assistant

Location: Bronx, NY
Schedule: Full-Time 9:30 am to 6:30 pm Monday to Friday | In-Person
School: BedRock Preschool

 

About BedRock Preschool

BedRock Preschool provides a warm, nurturing, and engaging environment where children grow socially, emotionally, and intellectually. Located in the Bronx, we foster creativity, respect, and curiosity—and our dedicated team works together to help every child thrive.

 

Position Overview – Administrative Assistant

We are seeking a reliable, organized, and friendly Full-Time Administrative Assistant to support the daily operations of our preschool. This role is ideal for someone who enjoys working in a school environment, communicates professionally, and thrives in a fast-paced, child-centered setting.

 

Responsibilities

Administrative Support

Greet and assist families and visitors in a warm, welcoming mannerAnswer incoming phone calls and manage basic email communicationMaintain attendance records, filing, and school documentationAssist with forms, administrative paperwork, and daily office tasksCoordinate supplies and support teachers with administrative needsCommunicate clearly with staff, parents, and the leadership teamHelp ensure smooth daily operations of the school office

 

Qualifications

High school diploma or GED requiredPrevious administrative or school office experience preferredStrong verbal and written communication skillsHighly organized, detail-oriented, and dependableProfessional, friendly, and calm under pressureAbility to multitask in a busy environmentInterest in early childhood education is a plus

 

Why Join Us?

Meaningful work within a caring, supportive school communityCollaborative team environmentOpportunities for growth and professional developmentConvenient Bronx location with easy access from Manhattan and Westchester Read Less

Job DescriptionJob Description

Our client is a non-profit organization. They seek a temp-to-perm Administrative Coordinator to join their Manhattan, NY office.

Responsibilities

Facilitate communication and coordination between the Board Chairperson/Vice-Chairperson and Executive Staff to ensure effective governance and decision-makingOrganize and distribute board meeting materials, agendas, reports, minutes, and logistics for meetings, events, and functionsSupport board committees focused on housing, development, finance, and governance, ensuring timely follow-up on action items and strategic initiativesGuide new board members through onboarding, orientation, and training processes to strengthen governance capacityCoordinate board development, training, and fundraising efforts in collaboration with leadership and external partnersServe as liaison among internal teams, housing developers, consultants, and community partners to advance development projectsMonitor project progress, prepare status updates, and ensure alignment of housing initiatives with organizational goals and strategic prioritiesCollaborate on grant writing, funding applications, and reporting to support housing development and community engagement effortsDevelop briefing materials, research reports, and communications for leadership and the Board to support informed decision-makingMaintain project dashboards, records, and timelines to track Board initiatives, partnerships, and housing opportunities

Requirements

Bachelor's Degree is preferredAppropriate work history that demonstrates the ability to perform required tasksKnowledge of affordable housing development preferredKnowledge of federal, state, and local housing policies and programs, including HUD and NYCHA preferredStrong cultural competency and ability to engage effectively with diverse communitiesExcellent communication and organizational skillsBilingual in Spanish is preferredMicrosoft Office experience requiredKnowledge of project management tools such as Asana, Trello, or comparable platforms is preferred

JobID: 47660

Company DescriptionAbacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.Company DescriptionAbacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida. Read Less

Job DescriptionJob Description

Receptionist / Administrative Assistant

Location: New York, NY 10019

Company: Forrest Solutions

Hours: Full Time | Monday–Friday, 8:00 AM – 5:00 PM

Hours/Week: 40.00

Pay Rate: $27.00/hour

Position Summary

Forrest Solutions is seeking a poised and highly organized Receptionist / Administrative Assistant to support one of our premier client sites in New York City. As the first point of contact for clients, visitors, and internal staff, this role is essential in maintaining a professional, welcoming environment. The position combines front desk hospitality with essential administrative and operational duties that help ensure smooth daily operations.

The ideal candidate is polished, service-oriented, and capable of handling multiple responsibilities with discretion in a fast-paced, professional environment.

Key Responsibilities:

Front Desk & Client Experience

Greet and welcome all visitors, clients, and staff with professionalism and warmthAnswer and direct incoming calls efficiently and courteouslyMaintain an organized and polished reception area and client-facing spacesMonitor visitor access and follow security and confidentiality proceduresProvide hospitality support for meetings and events, including catering coordination and room setup

Administrative & Office Support

Assist with document preparation, printing, and general administrative requestsCoordinate incoming and outgoing mail, deliveries, and courier servicesMaintain office supply inventory and ensure equipment is operational; coordinate repairs as neededTrack inventory and initiate re-orders when necessaryAssist with organizing monthly invoices and updating billing spreadsheetsSupport credit card reconciliations, IT expense submissions, and payment of firm-related billsEnsure all shared areas, including conference rooms and reception areas, are tidy and reset dailySend end-of-day turnover communications and ensure next-day readiness for office operationsProvide general administrative support to the Manager of Operations

Firm Culture & Internal Communications

Draft and distribute internal communications, including daily announcements and special recognitionsAssist in the coordination of office events, monthly lunches, and milestone celebrationsCreate and share internal flyers, event invitations, and engagement updatesManage birthday and recognition programs, including coordinating preferences and celebratory arrangementsSupport the planning and execution of office initiatives to foster a positive workplace culture

Qualifications

Minimum 2 years of experience in a receptionist or administrative support role (corporate or professional services preferred)High school diploma required; Associate’s or Bachelor’s degree preferredProficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)Excellent communication, multitasking, and organizational skillsProfessional appearance and demeanor with strong attention to detailAbility to manage sensitive and confidential information with discretionExperience coordinating office events or providing hospitality support is a plus

Key Attributes

Customer service excellenceProfessional phone etiquetteStrong time management and multitasking abilitiesDependability, initiative, and discretionTeam-oriented with a positive and proactive attitudeDetail-oriented and responsive in fast-paced environments

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Company DescriptionForrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.Company DescriptionForrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms. Read Less

Job DescriptionJob Description

Lakeside Manor is looking to hire an Office Secretary to join our team. Lakeside Manor is an Assisted Living Facility that services up to 200 residents who live on-site. As an Office Secretary, you will organize and keep up-to-date paperwork regarding the residents. Hours are Monday through Friday 9 AM-6 PM.

Responsibilities:

Assist with keeping different forms of paperwork organized and up-to-dateMeeting with residents to ensure forms are signed and properly filled outAssist the Administrator with notifying them of said paperwork deadlines and updatesWork with the different departments to stay up-to-date on different forms that need to be filled out and filed

Qualifications:

Must be able to meet deadlinesMust be able to work with a teamMust be neat and organizedAbility to work under pressureMust be able to work at a fast pacePrior experience dealing with paperworkAbility to learn the Assisted Living Facility process and procedures Read Less

Job DescriptionJob Description

JOB DESCRIPTION

Insight Global is looking for an Office Coordinator to join their top FinTech client's team in NYC.

This role would focus on the following responsibilities:
• Morning office setup in collaboration with the Workplace team
• Collecting and distributing mail/packages
• Receiving and welcoming interview guests
• Assisting with new-hire coordination (seating prep, onboarding materials, welcome setup)
• Maintaining and updating the seating chart in partnership with Workplace
• Scheduling and coordinating catering requests for team meetings, lunches, and events
• Supporting programming initiatives and office-wide activities
• Light maintenance support when needed (restocking, recycling disposal, pantry upkeep)
• Escalating facilities or IT needs through proper channels
• Helping ensure overall office readiness and a positive daily experience

REQUIRED SKILLS AND EXPERIENCE

3-5 years of experience in an office coordination role or similar

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Job DescriptionJob Description

MISSION OF THE ROLE

Take operational, administrative, and communication workload off Danny so he can focus on running jobs, closing deals, and building the business.

 

 

KEY RESPONSIBILITIES

 

Communication & Email Management

• Draft replies for clients, management, vendors.

• Prepare building notices and weekly updates.

• Organize and prioritize incoming requests.

• Provide daily summaries of items requiring decisions.

 

 

Invoices, Change Orders & Proposals

• Prepare draft invoices, COs, and proposals.

• Track all open invoices and follow up regularly.

• Maintain payment tracking spreadsheets.

• Create deposit schedules and tax breakdowns.

 

 

Project Tracking & Status Updates

• Maintain weekly project dashboard.

• Confirm deliveries, approvals, and access.

• Track inspections and vendor scheduling.

 

 

Procurement & Material Sourcing

• Research materials: pricing, lead times, availability.

• Gather quotes.

• Track orders, deliveries, returns.

 

 

Scheduling & Calendar Control

 

• Build and update weekly schedule.

• Confirm meetings.

• Schedule vendors, deliveries, inspections.

• Block Danny's admin windows.

 

 

Marketing & Documentation

• Organize before/after photos.

• Maintain project portfolios.

• Draft simple IG posts (for approval).

 

 

Compliance & Vendor Documents

• Track license renewals.

• Request COIs.

• Maintain document library.

 

 

WEEKLY WORKFLOW

 

Monday – 3 Hours

• Week kickoff summary

• Project updates

• Confirm deliveries and approvals

 

 

Tuesday – 2 Hours

• Invoices & change orders

• Material sourcing

 

 

Wednesday – 2 Hours

• Communication sweep

• Building notices

• Calendar updates

 

 

Thursday – 2–3 Hours

• Project tracking

• Photo/marketing organization

 

 

Friday – 2–3 Hours

 

• Weekly summary

• Log receipts & expenses

• Budget updates

 

 

CHECKLIST SYSTEM

 

Daily Checklist

• Check emails

• Draft replies

• Update task list

• Track materials

• Follow up with PMs/residents

 

 

Weekly Checklist

• Invoices drafted

• Proposals updated

• Folders updated

• Photos sorted

• Dashboard refreshed

• Deliveries checked

• Schedule updated

• Compliance reviewed

• Weekly summary sent

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Job DescriptionJob Description

Mobile Office Services Associate – Midtown Manhattan

Pay Rate: $25/hour

Schedule: Monday–Friday, 7:00 AM – 7:00 PM (Must be flexible)

Locations: Rotating clients across Midtown Manhattan, one client in Connecticut, and one New Jersey

We’re hiring Mobile Associates to join our team supporting top-tier law firms and financial institutions. This dynamic role covers mailroom, hospitality, facilities, print services, and reception across multiple sites. It’s ideal for someone adaptable, service-oriented, and ready to thrive in fast-paced environments.

Key Responsibilities:

Print & Reprographics:

Complete black-and-white/color printing, scanning, and bindingOperate and troubleshoot office equipmentPerform daily checks, restock supplies, and manage overflow/outsourced jobs

Mail Services:

Run daily mail routes and manage incoming/outgoing shipmentsLog packages, handle USPS/FedEx/UPS processingMaintain supply levels and usage reporting

Hospitality & Reception:

Set up/clean up conference rooms, manage coffee/snacks/pantryProvide friendly, professional front-desk support as needed

Facilities & Supply Management:

Assist with office moves, signage, and light furniture setupTrack and reorder office supplies across locations

Requirements:

1–2 years in office services or hospitality preferredStrong communication and organizational skillsComfortable working independently at multiple client sitesAble to lift up to 50 lbs and stay on your feet throughout the day

Why Join Us?

You’ll be part of a reliable and supportive team that values flexibility, professionalism, and service excellence.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Company DescriptionForrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.Company DescriptionForrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms. Read Less

Job DescriptionJob Description

Job Summary
We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

Assist with daily operations, ensuring tasks are completed efficiently and safely.Maintain organized files and documentation related to project progress and materials.Provide customer service support by addressing inquiries from clients and stakeholders with professionalism.Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette.Proofread project documents and reports for accuracy and clarity.Collaborate with team members to ensure smooth communication and workflow.Perform additional clerical tasks as needed to support project managers and site supervisors.Familiarity with bookkeeping and basic accounting procedures.

Qualifications

At least 5 yrs experience in construction administration and construction accountingStrong organizational skills with the ability to manage multiple tasks effectively.Excellent customer service skills, with a focus on building positive relationships with clients and team members.Proficiency in proofreading documents for grammar, punctuation, and formatting errors.Ability to work well under pressure while maintaining attention to detail.Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and Word. Experience in Adobe Acrobat and Quickbooks preferred.

If you are looking for an opportunity to grow within the construction industry while contributing to meaningful projects, we encourage you to apply for the Construction Assistant position today!

Job Type: Full-time

Company DescriptionCommercial General ContractorCompany DescriptionCommercial General Contractor Read Less

Job DescriptionJob Description

We are seeking an HHA/PCA Spanish Coordinator to become a part of our team! You will provide routine healthcare to patients at the patient's home or in a care facility.

Responsibilities:

Provide routine individualized care to the elderly, convalescents, or persons with disabilitiesMonitor and report changes in patient health statusProvide personal care, such as bathing and dressing patientsProvide specialized healthcare such as administering medication and changing bandagesTeach family members ways to care for patient

Qualifications:

Positive and patient demeanorAbility to build rapport with patientsAbility to handle a demanding workloadExcellent written and verbal communication skills

No experience required. All training provided.

Company DescriptionOur mission at HCS Home Care is to serve our patients with high ethical standards, principles and heart. We commit ourselves to providing our patients with the best in home health care possible. Our patients deserve compassionate, honest and reliable care from professionals who go the extra mile to provide it.

We are dedicated to providing quality, compassionate and supportive services in an ethical manner to our patients and family members. These services are performed with dignity, respect and are available to individuals of all ages regardless of race, creed, disability or national origin.Company DescriptionOur mission at HCS Home Care is to serve our patients with high ethical standards, principles and heart. We commit ourselves to providing our patients with the best in home health care possible. Our patients deserve compassionate, honest and reliable care from professionals who go the extra mile to provide it.\r\n\r\nWe are dedicated to providing quality, compassionate and supportive services in an ethical manner to our patients and family members. These services are performed with dignity, respect and are available to individuals of all ages regardless of race, creed, disability or national origin. Read Less

Job DescriptionJob Description

Nature of Work

The Administrative Associate to Operations/Programs and Projects provides administrative support to the Director of Operations and the Director of Programs and Projects. This position coordinates access to the Directors for both internal and external sources, maintains and manages their schedules, and manages all correspondence. The Administrative Associate to Operations and Programs and Projects also participates in various projects as assigned by Directors.

 

Responsibilities

· Attain technical proficiency in all related CHDC systems and applications

· Manage all aspects of Directors’ calendars, including setting appointments and organizing meetings

· Screen, field and direct all phone calls for prompt response

· Maintain phone log

· Review and prioritize all incoming correspondence, both paper and electronic

Direct to appropriate staff members for response and follow upRespond directly to correspondence as needed

· Draft, prepare, and revise documents for public presentations

Prepare and submit business expenses through expense management system for Directors as well as key team members as designated by Directors

· Produce and maintain reports issued by Directors

· Catalog and maintain outgoing correspondence

· Correspond with vendors, contractors, and tenants on behalf of Directors as needed

· Act as liaison between Directors of Operations and Programs and Projects and other staff

· Utilize property management, maintenance and work order management, and task and project management

systems for tasks as needed

· In certain urgent situations, maintain onsite presence at residential properties as dictated by Directors

· Coordinate occupancy activities, such as unit transfers and community rental initiatives

· Function as backup for Main Office Receptionist as needed for breaks and absence

· Participate in special projects as assigned

· Provide organizational support as needed

 

Requirements and Qualifications

· Bachelor’s degree or equivalent

· At least 3 years of experience in administrative assistance

· Background in affordable housing, property management, or related field preferred

· Heavy administrative expertise with exceptional attention to detail

· Ability to work independently on deadline-driven tasks

· Technology literacy including MS Office, with strong Word, PowerPoint, and Excel proficiency

· Knowledge of MaintainX or other maintenance management software preferred

· Knowledge of Yardi, or other property management software a plus

· Excellent organizational skills

· Strong written and verbal communication skills

· Ability to manage competing priorities

· Ability to take direction from multiple staff members

· Experience working with diverse populations

· Spanish speaking a plus

 

Reports to

Director of Operations and Director of Programs and Projects

Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community. Read Less

Job DescriptionJob Description

Responsibilities:

Provides administrative support in a complex team environment to a senior group or executive.

Coordinates complex, senior-level internal/ external meetings and conference calls.

Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.

Supports internal and external managers or clients.

Organizes and ships literature to clients.

Responds and follows up on client requests.

Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.

Coordinates a high volume of domestic and international travel arrangements and processes expense reports.

Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.

Maintains understanding of firm policies and handles certain issues independently.

Manages monthly invoices and arranges for payment.

On-boards new hires, processes new employees, transfers, termination, etc.

Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.

Orders supplies and keeps inventory well-stocked.

Skills:

Requires excellent interpersonal and communication skills.

High attention to detail.

Ability to maintain high standards despite pressing deadlines.

Ability to solve problems quickly and efficiently.

Strong knowledge of general business, corporate and government cultures.

Ability to handle highly sensitive, confidential and non-routine information.

Self-starter with excellent anticipation skills; problem solving; follow up.

Demonstrated dependability and sense of urgency about getting results.

Demonstrates high degree of integrity and confidentiality.

Strong organizational skills.

Comfortable working with people at all organizational levels.

Comfortable working in a sometimes hectic, high pressure environment.

Ability to display a consistent, professional degree of communication Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.

Must be able to prioritize a variety of time-sensitive tasks.

Must have excellent judgment; independent thinker and resourceful.

Strong proficiency in MS Word, Excel, PowerPoint and Outlook.

Team player with a positive attitude.

Highest degree of integrity, professionalism, diplomacy and discretion required.

 

 

 

Keywords:

Education: Bachelor's Degree Preferred

 

Company DescriptionTop Management Consulting and Recruiting Firm Specializing in Financial ServicesCompany DescriptionTop Management Consulting and Recruiting Firm Specializing in Financial Services Read Less

Job DescriptionJob Description

Position: Legal Executive Assistant (Global Law Firm)

Location: New York, NY (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary:

A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to a high-level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for Legal Executive Assistant (Global Law Firm):

Develop project strategies to ensure efficient completion of tasksCoordinate complex travel requests including the procurement of visa-related materials and passport renewal applicationsConsult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed workCoordinate with other Firm offices, both domestic and internationalAssist with Department initiatives and special projectsAssist with preparing materials for presentations and conferencesEnter attorneys' time records and submit attorneys' expense reportsAssist with calendaring and scheduling requestsOrganize and facilitate conference and video callsPrepare engagement letters and new matter memos for new clients and mattersAssist with new-business conflicts processAssist in promoting business development, entering business activities and coordinating with Marketing department

Requirements for Legal Executive Assistant (Global Law Firm):

Bachelor's Degree preferred5+ years of related administrative experience in a law or professional services firmUnderstanding or experience working with travel visa and immigration forms a plusProficiency with Microsoft Excel, Word, and PowerPointDemonstrates effective interpersonal and communication skills, both verbally and in writingAbility to work independentlyAbility to handle sensitive matters and maintain confidentiality Read Less

Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Responsibilities Answer incoming phone calls and route them to the appropriate personSchedule appointments and maintain a calendarOrganize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriatelyContribute to company reportsMaintain an organized filing systemDevelop, update, and maintain relevant office proceduresQualificationsHigh school diploma/GED required, Associate’s degree or administrative training is preferredPrevious experience as an Administrative Assistant or in a similar positionFamiliarity with standard office equipment such as printers and fax machinesExcellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPointHighly organized with excellent time management skills and the ability to prioritize projects Read Less

Job DescriptionJob Description

Administrative Assistant

Job Overview:

We are seeking an Administrative Assistant who is also comfortable working with members

when needed. The ideal candidate must be fluent in both Russian and English and possess basic

computer skills. While we will provide training on our software, a working knowledge of

Microsoft Word is required. Formal education is not mandatory; however, experience in home care administration, medical

office administration, or front desk management would be highly beneficial. Candidates with a

background in social services are also welcome to apply—an MSW is not required.

Main Responsibilities:

● Provide comprehensive administrative support, including data entry, document

organization, and correspondence.

● Assist in scheduling, managing appointments, and handling communications.

● Maintain accurate records and filing systems, both digital and physical.

● Respond to inquiries and assist members with general information requests.

● Ensure smooth office operations by supporting clerical and organizational tasks.

● Collaborate with team members to streamline administrative processes.

Qualifications:

● Fluent in English and Russian.

● Basic computer proficiency, including Microsoft Word & Excel.

● Prior experience in home care administration, medical office administration, or front

desk management is a plus.

● Strong organizational and time-management skills.

● Excellent interpersonal and communication skills.

Job Benefits:

● Health and vision coverage & dental coverage optional

● Pension Benefit plan, after one year, with agency contribution

● Life insurance, Optional 403/b plan & parental leave

● Generous Paid time off (PTO)

● Paid federal and additional holidays

● Employee program discounts

Schedule

● 8:00 AM - 4:00 PM (Monday–Friday, with occasional flexibility as needed).

Salary

● $22.00 per hour (starting)

Monday - Friday , 8 AM - 4 PM Read Less

Job DescriptionJob DescriptionSenior Administrative AssistantLHH Recruitment Solutions is currently seeking a Senior Administrative Assistant with 5 years of experience working in a similar role. This is a Temp to Perm opportunity, located in Manhattan, NY. Responsibilities:Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.Act as a liaison between executives and internal teams, ensuring timely communication and follow-up.Organize and maintain electronic and physical filing systems for easy retrieval of information.Handle confidential and sensitive information with discretion and professionalism.Assist in planning and executing company events, meetings, and special projects.Monitor and manage office supplies and vendor relationships as needed.Support budget tracking and expense reporting for assigned executives.Experience:3 years of Administrative/Executive Assistant experienceEmployment Type: Temp to PermWork Site: HybridSalary: $35-40/hr

Pay Details: $35.00 to $40.00 per hour

Search managed by: Patrick Garron

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Job DescriptionJob Description

Administrative Assistant

Support CEO of midtown Biotech firm

Be a true right hand to busy executive

Calendar management, special events coordination, travel, client correspondence.

Able to wear many hats and work on your own

 

 

 

 

 

 

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Job DescriptionJob Description

We are looking for a dedicated Admin Associate to join our team in New York, NY. This is a contract position focused on delivering exceptional customer service and assisting with gift wrapping services during the holiday season. The role requires in-person availability and a friendly, customer-oriented attitude to enhance the overall guest experience.

Responsibilities:

• Wrap gifts with precision and care, ensuring high-quality results.

• Assist guests by answering questions, providing directions, and offering general support.

• Maintain a welcoming and hospitable presence while interacting with customers.

• Operate the holiday station efficiently to meet the needs of guests during peak times.

• Ensure the gift wrapping area remains organized and fully stocked with supplies.

• Collaborate with team members to deliver seamless service and promote a positive environment.

• Handle customer interactions professionally, emphasizing quality service and satisfaction.

• Adapt to changing schedules and tasks as needed to support holiday operations.

• Uphold company standards for appearance and conduct while engaging with guests.

• Address guest concerns promptly and courteously, maintaining a customer-first approach.

• High school diploma or equivalent education.
• Experience with gift wrapping or a keen ability to handle detailed tasks.
• Strong customer service skills and a friendly demeanor.
• Ability to work onsite and commit to weekend shifts.
• Excellent communication skills to interact effectively with guests.
• Organizational skills to manage supplies and maintain a tidy work area.
• All candidates are required to undergo screening as part of the hiring process.
• Comfortable working in a fast-paced, holiday-focused environment. Read Less

Job DescriptionJob Description

Office Assistant Bilingual (English and Italian) / On-site, Midtown Manhattan

Full time, non-exempt - This role is eligible for discretionary bonus; bonus amounts and timing are not guaranteed.

Office Assistant Job Responsibilities:

▪ Oversee general office operations, including managing office supplies, equipment, and facilities.

▪ Facilitate and coordinate meetings, conferences, and events both via video and in person.

▪ Perform data entry tasks accurately, ensuring all records and reports are up-to-date.

▪ Entry level bookkeeping tasks (Journal entries, updating the physical and digital company’s archive).

▪ Handle sensitive information with confidentiality and discretion.

▪ Support the team with various administrative tasks.

▪ Maintain and update the CEO's calendar with appointments, meetings, and events.

▪ Coordinate domestic and international travel logistics for the CEO and other partners, including booking flights, accommodations, and transportation.

▪ Ad-hoc tasks.

Minimum Qualifications:

▪ High school diploma, bachelor's degree is a plus.

▪ 3+ years of office experience (2+ in case of bachelor's degree).

Skills:

▪ Proficiency in both English and Italian.

▪ Excellent organizational and time management skills.

▪ Proficiency in Microsoft Office Suite.

▪ Exceptional communication and interpersonal abilities.

▪ Ability to work independently and handle multiple tasks simultaneously.

▪ A positive attitude with a willingness to learn.

*Corporate mobile phone and number provided. Bank and Federal holidays off.

Monday to Friday in person – This is a 100% in-office role. Remote or hybrid work is not available.

40 hours/week

Once Capital Management, LLC is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.

Please do not include sensitive personal data (Social Security Number, full date of birth, bank details, etc.) in your application materials.

Company DescriptionGrowing hedge fund located in Manhattan is seeking an organized and responsible bilingual Office Assistant (Italian and English).
The suitable candidate will be key to the smooth running of the office and will also provide direct support to the CEO.
Full time, non-exempt - $50,000 to $60,000 per year. Eligible for a discretionary bonus, awarded from time to time at the Company’s sole discretion. The amount and timing of any bonus are not guaranteed.Company DescriptionGrowing hedge fund located in Manhattan is seeking an organized and responsible bilingual Office Assistant (Italian and English).\r\nThe suitable candidate will be key to the smooth running of the office and will also provide direct support to the CEO.\r\nFull time, non-exempt - $50,000 to $60,000 per year. Eligible for a discretionary bonus, awarded from time to time at the Company’s sole discretion. The amount and timing of any bonus are not guaranteed. Read Less