Position Title: Technology Support Specialist

Company Overview:

Upward Health is an in-home, multidisciplinary medical group providing 24/7 whole-person care. Our clinical team treats physical, behavioral, and social health needs when and where a patient needs help. Everyone on our team from our doctors, nurses, and Care Specialists to our HR, Technology, and Business Services staff are driven by a desire to improve the lives of our patients. We are able to treat a wide range of needs everything from addressing poorly controlled blood sugar to combatting anxiety to accessing medically tailored meals because we know that health requires care for the whole person. Its no wonder 98% of patients report being fully satisfied with Upward Health!

Job Title & Role Description:

The Technology Support Specialist is a critical member of the Upward Health Technology Department, responsible for delivering front-line technical support for a variety of end-user systems while assisting with the maintenance of Upward Health's logistical operations. The role is perfect for an individual who thrives in high-demand environments, is familiar with Microsoft and Android platforms, and enjoys teaching users while offering effective technical support. This position offers the opportunity to gain valuable experience in service and technical roles while being part of a collaborative team focused on system administration, support, and training for our clinical teams across the United States.

Skills Required:

Strong understanding of Microsoft and Android platforms. Proficiency with Microsoft administrative tools, including Excel, Outlook, SharePoint, Teams, Visio, and Word. Expertise in troubleshooting technical issues and providing timely solutions. Ability to perform device and account-level configuration and maintenance, ensuring system security. Skilled in creating and maintaining documentation, knowledgebases, and training resources. Excellent communication skills, both verbal and written, with a focus on customer service and approachability. Ability to work independently while being part of a dynamic, team-oriented environment. Ability to deliver reports and summaries to management highlighting technical issues and proposing resolutions. Fluency in English required; Spanish fluency is a plus.

Key Behaviors:

Customer-Oriented:

Demonstrates a focus on providing excellent customer service, ensuring end users receive clear, friendly, and timely assistance.

Problem-Solving:

Approaches issues with a positive attitude, using available resources and knowledge to solve user problems efficiently.

Adaptability:

Remains flexible in adjusting to evolving work conditions and new technologies or systems.

Attention to Detail:

Carefully documents all support tickets, user interactions, and troubleshooting steps.

Effective Communication:

Communicates issues and solutions clearly and effectively, both verbally and in writing, to non-technical users.

Active Listening:

Listens carefully to users to understand their issues fully before taking action.

Team Collaboration:

Works well in a team environment, collaborating with other support staff to resolve issues quickly and efficiently.

Time Management:

Manages multiple tasks simultaneously, prioritizing issues based on urgency and impact.

Patience:

Displays patience when dealing with frustrated or non-technical users, ensuring they feel supported throughout the process.

Learning Mindset:

Continuously seeks opportunities to learn new technologies, tools, and processes to improve service delivery.

Competencies:

Technical Troubleshooting:

Ability to identify, diagnose, and resolve basic technical issues related to hardware, software, and network problems.

Knowledge of IT Systems:

Understanding of operating systems (Windows, macOS, Linux), office applications (Microsoft Office Suite), and common software used in a business environment.

Ticketing System Proficiency:

Experience using help desk software (e.g., Jira, ServiceNow, Zendesk) for tracking support requests and progress.

Basic Networking Knowledge:

Familiarity with networking basics, such as IP addresses, DNS, and troubleshooting connectivity issues.

Knowledge Base Management:

Ability to maintain and update documentation and internal knowledge bases for common problems and solutions.

System Setup and Configuration:

Competence in setting up and configuring hardware (PCs, laptops, printers) and software applications.

Security Awareness:

Understanding of basic security principles, such as password management, phishing threats, and device security protocols.

Escalation Procedures:

Knowledge of when and how to escalate complex issues to higher-level support or specialized teams.

End-User Support:

Ability to support end users with software installations, troubleshooting, and answering questions on system usage.

Documentation and Reporting:

Competence in documenting user issues, troubleshooting steps, and resolutions in a clear and organized manner.

Upward Health is proud to be an equal opportunity employer. We are committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. This job description is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position.

Upward Health Benefits

Upward Health Core Values

Upward Health YouTube Channel

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ABOUT US

Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.

POSITION OVERVIEW

Sanctuary for Families Community Law Project (CLP) seeks an attorney with domestic violence and/or family law experience to provide comprehensive, culturally competent legal services to survivors of domestic and gender based violence who seek assistance with family offense, custody/visitation, and child/spousal support proceedings, as well as matrimonial matters. The attorney will also conduct community legal clinics, outreach and training and will collaborate with other agencies to advocate for systemic change. The attorney will work out of the Manhattan Office and will report to the Center's Sr. Deputy Director and Sr. Director.

RESPONSIBILITIES

Provides direct representation and advocacy to clients in family law litigation, including family offense, custody and visitation, child and spousal support and divorces in all five boroughs of NYC. Provides other advocacy as needed, including the criminal legal and child protective systems;Provides pro se legal assistance and consultations to clients in family law matters;Conducts legal clinics at community based organizations;Staffs the Legal Helpline; Co-counsels cases with project, Legal Center and pro bono attorneys; supports training of junior staff members.Advocates directly for clients with key stakeholders including but not limited to NYPD, prosecutors, Administration for Children's Services (ACS), Human Resources Administration (HRA), and Division for Homeless Services (DHS);Conducts community based outreach and training;Works with Sanctuary's Community and Outreach Training Initiative (SCOTI) to coordinate, organize and participate in outreach and training events;Represents Sanctuary for Families on task forces and other political and advocacy committees outside the agency.Collaborates with volunteers, interns and pro bono attorneys.Directs cases to the appropriate resources within the agency and the Legal Center;Tracks the status of cases referred internally and externally;Fosters and maintains relationships with Community-Based Organizations (CBOs) that refer clients to the Helpline;Partners with the Pro Bono Project in identifying cases that are suitable for representation by pro bono attorneys;Performs any other department or agency-related duties or special projects as directed by the Sr. Legal Director and Sr. Deputy Director. J.D. and admitted to NY Bar;One to two years of relevant work experience;Fluency in a community language including Mandarin, Korean, Arabic, Haitian-Creole, Spanish and Russian preferred but not required;Ability to work with diverse populations;Sensitivity to sexual exploitation, domestic violence and other gender-related issues;Ability to multitask and prioritize;Strong ability to work independently;Excellent problem-solving skills;Excellent organizational skills;Strong communication skills;Computer literacy including Microsoft Office

Budgeted Salary: $79,962 - $92,834 per year; based on experience pursuant to STEP wage scale in accordance with collective bargaining agreement.

Work position is Full-time; Salary/Exempt

Work schedule is currently Hybrid; must be able to meet job location schedule obligations

Benefits:

Health, Dental and Vision Insurance Employer-paid life insurance Employer retirement contribution Paid time off (Holidays, Vacation, Personal, Sick) Generous Leave Policy Flexible spending account / Health savings account Student loan assistance Tuition reimbursement program Gym reimbursement program Wellness program and rewards

Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws.

Survivors of gender-based violence are strongly encouraged to apply.

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ABOUT US

Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.

POSITION OVERVIEW

(2 available positions)

The Staff Attorney is a key position within Sanctuary for Families' Immigration Intervention Project (IIP), a legal services project that represents thousands of survivors of domestic violence, other forms of gender based violence, and human trafficking in a broad range of immigration matters. The Staff Attorney will work within Sanctuary for Families' Gender-Based Asylum Rapid Response Initiative, which will deliver high-volume, trauma-informed, culturally and linguistically competent pro se legal assistance and representation to survivors of domestic violence, human trafficking, sexual assault, and/or other forms of gender-based violence seeking U.S. asylum, with a focus on the needs of new arrivals to New York. The caseload may vary and is determined, in part, by the terms of the funding agreement that covers the positions. Other responsibilities include conducting community outreach and education, and collaborating with other agencies, including those at the New York City Family Justice Centers, to best assist and empower immigrant survivors of domestic violence, other forms of gender based violence and human trafficking and to advocate on their behalf with systems affecting their lives. The IIP operates from 5 different locations in New York City; this Staff Attorney works out of the Manhattan office.

RESPONSIBILITIES

Provide survivors of gender-based violence and sex trafficking legal services in connection with immigration cases before U.S. Citizenship and Immigration Services (USCIS), the Executive Office for Immigration Review (EOIR), and appellate courts, including by helping asylum seekers complete I-589 and EAD applications, as well as crucial related filings-including change of address, motions to change venue, requests for prosecutorial discretion, motion to reopen, motions for termination, administrative closure, or continuance, as appropriate-and ensure they are properly filed;Represent immigrant survivors of gender-based violence, including by preparing and filing applications for U visas, VAWA-based adjustment of status, asylum, SIJS, naturalization, and/or other forms of immigration status;Help to mentor project assistants, volunteer attorneys, legal fellows, and/or interns as they provide legal services, referrals and support to immigrant clients; Conduct screening interviews with immigrant survivors of gender-based violence to assess eligibility for immigration status under United States immigration law;Advocate with U.S. Citizenship and Immigration Services and/or advocate and engage in motion practice to the Executive Office for Immigration Review, Board of Immigration Appeals, Administrative Appeals Office, and/or federal courts for the best possible outcome in clients' cases;Represent Sanctuary for Families at community events and on advocacy committees and task forces;Advocate on behalf of clients with city and state agencies and institutions on issues of eligibility for housing, education, and public benefits;Advocate on behalf of clients in family and criminal court proceedings, as needed;Collaborate with community-based organizations, legal services providers, district attorney's offices, other local, state, and federal law enforcement agencies, and health care providers to improve responses to immigrant survivors, and to educate and provide technical assistance on issues relating to immigrant clients.Contribute to Sanctuary's efforts to educate the public, local, state, and federal law enforcement agencies, social service agencies, community-based organizations, and elected officials about issues related to immigrant victims of domestic violence; develop written materials and curriculum for such purposes.Refer victims of domestic violence and gender based violence to appropriate legal and social services within and outside of Sanctuary for Families;Maintain timely and accurate records in electronic database of current and potential clients;Perform other project duties or special projects as directed by Director.

Admitted practice law in New York State; Minimum of two (2) years of experience in immigration law; Bilingual English and a relevant community language (e.g. Spanish, Mandarin, Hindi, etc.);Experience working in the field, preferably in a non-profit setting, to assist survivors of domestic violence, other forms of gender-based violence, and/or human trafficking;Excellent judgment and attention to detail;Strong writing and analytical skills;Strong communication skills;Excellent interpersonal skills;Ability to work independently and under pressure;Energetic and passionate about Sanctuary's mission of ending gender based violence and human trafficking;Deep understanding of and ability to work well with people of diverse ethnic, cultural, religious, educational, and socioeconomic backgrounds;

Budgeted Salary: $79,962 - $92,834 per year; based on experience pursuant to STEP wage scale in accordance with a collective bargaining agreement

Work position is Full-time (standard 35 hours/week); Salaried/ Exempt

Work schedule is currently Hybrid; must be able to meet job location schedule obligation

Benefits:

Health, Dental and Vision Insurance Employer-paid life insurance Employer retirement contribution Paid time off (Holidays, Vacation, Personal, Sick) Generous Leave Policy Flexible spending account / Health savings account Student loan assistance Tuition reimbursement program Gym reimbursement program Wellness program and rewards

Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws.

Survivors of gender-based violence are strongly encouraged to apply.

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Job DescriptionJob Description

Are you a positive person with a naturally winsome communication style? You prefer harmony in the workplace, and you enjoy facilitating rather than being the technical resource. Are you high energy and prefer variety in your workflow? Are you detailed in communication and execution? You like things tidy and ordered. Do you prefer operating within a structured environment with established processes?

Role Description:

We are looking for an individual to split their time between Front Desk and Executive Assistant roles. The position will be full-time and in-person working out of our global headquarters in Rockefeller Center. This is a multi-faceted role working with our Director of Operations and attorneys. Responsibilities include, but are not limited to:

Front DeskOpening or closing the officeMaintaining reception and welcoming clients, vendors, and guestsProviding hospitality to firm visitorsRestocking office spacesTaking weekly inventoryCoordinating intern projectsReceiving, sorting, and distributing mail, packages, etc.Working on special projects with our Director of OperationsExecutive AssistantSupporting 3 partners and a few other legal team membersProviding overflow assistance to our other two Exec AssistsCorresponding and coordinating with clientsMaintaining legal files (paper and electronic)Client Intake (conflict check, client set-up, engagement letters, etc.)Billing (generating bills and cover letters)Calendar management, including coordination of meetings, calls and video conferencesScheduling client events and entertainmentAssist attorneys with preparation for meetings

Vision and Qualifications:

Because we are a firm that values integrity, quality, collaboration, and autonomy, we believe the ideal candidate will possess a level of competency and training combined with relevant experience. Someone with that foundation will be able to meet any initial challenges and grow in the role. Specifically, we are looking for someone with/who:

Is a team player, able to juggle multiple tasks simultaneouslyIs well-organizedCan manage priorities effectivelyHas a meticulous eye for detail and the ability to handle changePossesses specificity and clarity in verbal and written communicationIs practical, and exhibits strong problem solving and follow-through skillsCan be counted on for consistencyIs discreet and professionalMid-level ability of Microsoft Office SuiteSpecifically fluent in Excel and AdobeEmbraces technology and is willing to implement it to increase efficiencyPC comfortableBachelor’s Degree preferred, but not required

Benefits/Perks:

Competitive benefit options, including health, dental, and vision insurancePaid vacation timeWork-flex opportunitiesTeam eventsStrong snack game

Note: All candidates should be NY/NJ based or relocating.

Company DescriptionBrick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services.

We rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents.Company DescriptionBrick & Patel LLP was founded in 2011 by two young partners who previously worked for large international firms and had developed a substantial local, national and international clientele. The firm’s practice, based in Midtown Manhattan, involves representing high net worth individuals in various aspects of their lives (e.g. Wills, Trusts, Business Transactions, estate administration, etc.). Because many of our clients are corporate executives, fund managers, or entrepreneurs, we also provide strategic advice regarding their businesses. We feel a deep connection and responsibility to our clients and we strive to provide them with the highest level of services.\r\n\r\nWe rely on technology, problem solving, and “thinking outside the box” to challenge the conventional wisdom associated with the practice of law and business in general. We believe that each person working at Brick & Patel LLP is a key player and we leverage each team member’s unique talents. Read Less

Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees & Customers, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, providing estimates, and writing correspondence. The ideal candidate is highly organized with good written and verbal communication skills and a friendly demeanor. 

Responsibilities Answer incoming phone calls and route them to the appropriate personSchedule appointments and maintain a calendarProvide Estimates Write emails, memos, and letters and distribute them appropriatelyContribute to company reportsMaintain an organized filing systemDevelop, update, and maintain relevant office proceduresQualificationsHigh school diploma/GED is preferredPrevious experience as an Administrative Assistant or in a similar position will be an added advantageFamiliarity with standard office equipment such as printers and fax machinesGood computer skills and knowledge of Microsoft Word and ExcelHighly organized with excellent time management skills and the ability to prioritize projects Read Less

Job DescriptionJob Description

We are seeking a Senior, High Level Administrative Associate to join our team! You will perform clerical and administrative functions in order to drive ongoing company success.

Responsibilities:

Quickly draft correspondence and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks needed

Necessary Qualifications:

Excel, QuickBooks & Invoicing required55+wpm typing, will test for interviewPrevious experience in office administration/other related fieldsAbility to efficiently prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsTwo to three years management experienceTechnical competence with Microsoft computer systems, copiers, and printers Read Less

Job DescriptionJob Description

Hi! We are seeking a passionate and educated Family Assistant for a special role! Teacher background is ideal!

This role would be for the father's portion of custody days, which will be one week on and one week off.

This is a fully staffed home with Chefs, housekeepers, etc.

We are seeking someone who loves kids, and thinks that they have good rapport with tween girls, and who has experience with this age group.

 

Thats an average of 26 full weeks per month. Full benefits are provided.

The person would travel an average of one week per month.

There may be international travel in the Summers.

 

Thank you and we look forward to hearing from you!

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Job DescriptionJob Description

We are looking for a dedicated Part Time Office Assistant to join our team on a long-term contract basis in New York, New York. This part-time position requires someone who is detail-oriented, organized, and capable of managing daily office operations efficiently. The role involves handling administrative tasks, maintaining office supplies, and ensuring smooth day-to-day functionality.

Responsibilities:

• Manage mail-related tasks, including sorting, scanning, sending physical documents, and verifying incoming items.

• Maintain and stock the office pantry with coffee, snacks, and supplies, ensuring items are organized and readily available.

• Coordinate supply orders, unpack deliveries, and organize materials for events and general office use.

• Assist with visitor management by working with the building supervisor to register guests in the system.

• Support office events by counting and organizing collateral, ordering necessary materials, and arranging catering.

• Perform document-related tasks such as scanning, organizing files, and maintaining mailing lists.

• Travel to the office 1-2 times per month to provide on-site support for office operations.

• Collaborate with team members to ensure all administrative needs are met promptly and efficiently.

• Monitor inventory levels and place orders to replenish office supplies as needed.

• Provide general support to ensure the office runs smoothly and meets operational goals.

• Proficiency in Microsoft Office Suite, including Word and Excel, is required.
• Strong organizational skills and attention to detail are essential.
• Experience in ordering and stocking office supplies.
• Ability to handle mail-related tasks such as sorting, scanning, and mailing.
• Familiarity with managing catering and event-related activities.
• Excellent communication skills for assisting visitors and coordinating with building staff.
• At least one year of experience in a similar administrative or office support role.
• Ability to commute to the office in New York 1-2 times per month. Read Less

Job DescriptionJob Description

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Assistant Director for our Promise Academy After School Programs.

The Assistant Director will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds opportunities for children and families to thrive in school, work, and life.

The Assistant Director will join our Peacemakers After-School program. The programs provide hundreds of students in grades K-8 a safe, nurturing, and educational environment that fosters self-confidence and personal and social development. Students are exposed to a variety of fun-filled project-based learning, developmental, and high-caliber enrichment activities, which include arts enrichment (e.g., dance, culinary, and media arts and production), as well as health/wellness and physical fitness education. Additionally, students are engaged in leadership development activities, including community service, character education, and conflict resolution, and participate in several team sports and recreation activities, including basketball, volleyball, soccer, cheerleading, softball, swimming, and golf. We strive to create strong bonds and partnerships among students, families, and staff to meet the needs of each individual child.

We are seeking an Assistant Director to lead the day-to-day operations and deliver on short-term objectives while keeping the program focused on the overall mission and goals. The successful candidate will be a proven leader with exceptional relationship development and management skills. They will be passionate and committed to improving and enhancing the lives of underserved children.

For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know

Requirements

Bachelor's Degree (master's preferred)2+ years of experience managing a team in an after-school, education, social services, or community-related program

Who you areA commitment to the mission and programs of HCZBachelor’s degree with 3+ years of progressive educational or social service experience; Master’s degree preferredKnowledge of and sensitivity to issues prevalent in underserved communities of colorStrong belief that all students should be on a path to college and career successDemonstrated record of meeting and exceeding goals and positively impacting children, their families, and the community as a wholeExceptional interpersonal and communication skills, both oral and written, including the ability to navigate and manage multiple stakeholdersStrong direct management skills, including the ability to effectively supervise, coach, and develop staffExcellent time management skills, coupled with a strong sense of urgency to get things done without sacrificing accuracy and ethical behaviorStrong qualitative and quantitative data analysis and problem-solving skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and OutlookAbility to work flexible hours, as required by the demands of the program

What you'll doOversee daily operations of a large program to ensure 200+ students with a wide range of levels of preparedness and engagement receive balanced academic and enrichment programmingWork closely with the principals and school leadership to ensure that after-school program student policies and procedures are coordinated and appropriately aligned with the day school that operates in the same buildingEnsure all students are safe, engaged, and always supervised by adultsPartner and collaborate with other program leaders, including all other Peacemakers sites, Directors, and Assistant Directors serving students in grades K-8Ensure the program stays on track to consistently meet program goals and objectivesManage a team comprised of various supervisory and program support roles designed to support and enhance students academically, artistically, and socio-emotionallyClarify work policies for staff and ensure they are consistent with HCZ policies and proceduresDevelop programs, procedures, and processes where needed, including student services, operations, staffing, and budgetsFoster strong relationships and effective communication and collaboration with students, parents, staff, and HCZ leadership

Schedule

Monday-Friday 10 AM - 6 PM (Fall, Winter, Spring)Monday-Friday 8 AM - 5:30 PM (Summer Camp Program)

Benefits

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families, and our staff thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full-time benefits include:

Highly competitive base salariesPaid time off Employee referral bonus Career AdvancementNo-cost health insuranceLife InsuranceShort-and long-term disabilityAdditional voluntary benefitsWellness discountsCommuter benefitsFinancial wellness perksAdditional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $70,000-$75,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone is an Equal Opportunity Employer.

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Job DescriptionJob DescriptionSalary:

The Administrative Assistant supports the company by providing information and resources to allow for efficient and competent operations. Under the direction of the Branch Controller, this role provides a high-level of administrative support including office administration, event coordination, document preparation and management, a resource for branch locations and manages organizational projects.

Key Responsibilities:

Reception:

Welcome visitors by greeting them, in person or on the telephone.Screen incoming calls and transfer to appropriate staff members.Provide a bridge for smooth communication between the branch locations and corporate internal departments.Answer internal and external inquiries regarding processes, procedures, and provide information requiring general knowledge of company operations.

Communication:

Control all internal and external mailing procedures related to shipping and mailing distribution procedures.Ensure the daily circulation of all USPS, FedEx Drop Box, and UPS Drop Box letters and packages as instructed per management.Dispense incoming mail to the office each day per confidential and financial guidelines and department specific process.

Administration:

Support event planning responsibilities, as needed to ensure smooth flow of agenda by ordering supplies, researching venue information, getting all food order requests, placing and distributing food accordingly and essential post-event responsibilities.Ensure office equipment is in working order by responding to employee requests, initiate a service request, and follow-up with any work order requests.Restock and order all office supplies and ink cartridges through Staples account management program.Ensure supply budget controls to provide an adequate stock of stationery supplies. Perform inventory checks on a consistent basis and place orders as needed.

Database Management:

Maintain the shared drive is aligned with administrative functions to ensure accurate record keeping and enter information from source documents by actively obtaining missing data.Ensure all documents get uploaded into the Spectrum system; develop system check to ensure the information is accurate, up-to-date and easily accessible to internal departments.Take ownership in actively reconstructing, auditing and requesting process improvements that create a more efficient and active record-keeping process for administrative items.Obtain approval and communicate any changes to management before implementation.

System Support:

Receive all internal support requests for company hardware and software, including but not limited to Windows, Spectrum, Microsoft Office, tablets, PCs, and phones.Log all support requests by assigning a tracking number, recording the request, and assigning per the fixed support structure.Resolve fundamental support questions to complete requests.Track open support tickets and follow-up with requester and assigned support person to ensure timely responses.

Qualifications:

Excellent interpersonal and communication skills, both verbal and written. Proficiency in telephone etiquette and ability to handle multiple phone lines. Strong organizational skills with attention to detail. Ability to prioritize tasks and manage time efficiently in a fast-paced environment. Familiarity with shipping and mailing procedures, including USPS, FedEx, and UPS. Experience in event planning and coordination is a plus. Proficiency in Microsoft Office Suite and office equipment troubleshooting. Discretion and ability to handle confidential information appropriately. High school diploma or equivalent; additional qualifications in office administration or related field are preferred.

Work Environment:
This job operates in an office setting using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Salary:

$45,000 - $55,000 DOE

Benefits:

PensionFor more benefit information, please visit the IBEW Local 3 website.

Schedule:

Monday to Friday

Work setting:

Office

Work Location:

In person

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLERs employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

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Job DescriptionJob Description

Administrative Assistant
Staten Island, NY 10309

Pay: $20-22/hr.

We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision.
 
We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career.
 
A Successful Associate in this role...

Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service.Heavy phone volume.Shines as our ambassador of cheer and positivity, spreading that throughout the organizationMeticulously files and organizes documents with pinpoint precision and accuracySupports our Finance, Purchasing, and Receiving departments with timely processing and follow-upData entryCash handlingDaily bank depositsIs the ultimate team player, willing to do anything to help all fellow co workers without hesitation

 
We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company.
 
WHAT WE REQUIRE:

Superb attitude toward Customer ServiceVehicle for daily bank depositsExcellent Communication, Organization, and People skillsStrong Mathematical, Grammatical & Punctuation skillsFluency in Microsoft Office Suite: Word, Excel, OutlookFollow-Up and Follow-ThroughCommon sense!Punctuality, Responsibility, and Positive Energy

 
This is a Full-time Position, Monday – Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program.
 
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
 
req25-00614

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Job DescriptionJob Description

Position: Legal Executive Assistant (Global Law Firm)

Location: New York, NY (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary:

A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to a high-level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for Legal Executive Assistant (Global Law Firm):

Develop project strategies to ensure efficient completion of tasksCoordinate complex travel requests including the procurement of visa-related materials and passport renewal applicationsConsult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed workCoordinate with other Firm offices, both domestic and internationalAssist with Department initiatives and special projectsAssist with preparing materials for presentations and conferencesEnter attorneys' time records and submit attorneys' expense reportsAssist with calendaring and scheduling requestsOrganize and facilitate conference and video callsPrepare engagement letters and new matter memos for new clients and mattersAssist with new-business conflicts processAssist in promoting business development, entering business activities and coordinating with Marketing department

Requirements for Legal Executive Assistant (Global Law Firm):

Bachelor's Degree preferred5+ years of related administrative experience in a law or professional services firmUnderstanding or experience working with travel visa and immigration forms a plusProficiency with Microsoft Excel, Word, and PowerPointDemonstrates effective interpersonal and communication skills, both verbally and in writingAbility to work independentlyAbility to handle sensitive matters and maintain confidentiality Read Less

Job DescriptionJob Description

Works-in-Progress Associates (WPA) is seeking a detail-oriented Administrative Assistant/Clerical candidate to become a part of our team! This position will work on the School Construction Authority Job Order Contract (SCA JOC). This long-term position is in-person, Monday-Friday at One Penn Plaza in Manhattan.

Minimum Requirements:

High School Diploma is required.Minimum 2 years of full-time clerical experienceDemonstrated proficiency with MS Windows; MS Office (including Project, Word, Excel, Outlook, and PowerPoint), and Adobe Acrobat.Experience and/or interest in construction management is a plus.Must be authorized to work in the United StatesMust be willing to undergo a background check, in accordance with local law/regulations.

Duties:

Perform general clerical duties including data entry, filing, and document management.Answer and direct phone calls with professionalism and courtesy.Assist with order entry and maintain accurate records.Provide administrative support such as proofreading documents and correspondence.Manage calendars and schedule appointments.Coordinate projects and assist with project management tasks.

Skills:

Must have excellent interpersonal, oral, and written communication skills.Must have strong organizational and time management skills.Must be able to adapt and prioritize, meeting deadlines, in a fast-paced environment.Operate with a sense of urgency, quickly responding to clients.Demonstrated leadership, responsiveness, and accountability.Detail oriented with strong analytical skills.Proactive and take initiative.

 

Company DescriptionWPA is a woman-owned Owner's Representative firm and we manage construction projects for mostly nonprofits including schools, hospitals, libraries, etc. in the New York City area. We have been in business for over 30 years and have completed well over 400 projects. We currently have somewhere between 40-50 employees.

Because we are a woman-owned firm we are on contracts with larger Construction Management firms such as LiRo, Hill International, Jacobs, Tectonic, Gilbane, etc. and we help them to meet their WBE goals. We provide Project Managers, Inspectors, Estimators, Office Engineers and so on. Currently we are on about 10-15 different contracts.Company DescriptionWPA is a woman-owned Owner's Representative firm and we manage construction projects for mostly nonprofits including schools, hospitals, libraries, etc. in the New York City area. We have been in business for over 30 years and have completed well over 400 projects. We currently have somewhere between 40-50 employees.\r\n\r\nBecause we are a woman-owned firm we are on contracts with larger Construction Management firms such as LiRo, Hill International, Jacobs, Tectonic, Gilbane, etc. and we help them to meet their WBE goals. We provide Project Managers, Inspectors, Estimators, Office Engineers and so on. Currently we are on about 10-15 different contracts. Read Less

Job DescriptionJob DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.

Responsibilities:
• Manage and organize project documentation, including submittal paperwork and certified payroll records.
• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.
• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.
• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.
• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.
• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.
• Prepare reports and maintain logs relevant to project progress and documentation.
• Communicate effectively with team members to address administrative needs and support project goals.
• Ensure compliance with business casual dress code while working onsite five days a week.• Proven experience in administrative assistance, preferably within a project management setting.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Familiarity with project management tools such as Procore, CMiC, or EBuilder is highly desirable.
• Strong organizational skills with an ability to manage and prioritize tasks efficiently.
• Excellent attention to detail and accuracy in handling documentation and data entry.
• Ability to work collaboratively and support multiple stakeholders in a fast-paced environment.
• Experience with certified payroll and construction-related documentation is a plus.
• Must be available to work onsite five days a week. Read Less

Job DescriptionJob Description

 

We have an opening for a full time ADMIN ASSISTANT position.Location: Morgan Stanley - 1585 Broadway, New York, NY 10036 Note: online applications accepted only.Schedule: Full time schedule. Monday - Friday, 8:00 am - 5:00 pm. More details upon interview. Requirement: Multi-level executive assistant, Excel modeling, sustainability, technology, and F&B experience required.Pay Range: $30.00 per hour to $35.00 per hour.

 

 

We Make Applying Easy!  Want to apply to this job via text messaging?  Text JOB to 75000 and search requisition ID number 1476125. 

 

The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg

 

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. 

 

 

Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A !

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Job Summary

Position Summary
The Executive Administrative Assistant provides essential support to the Food & Beverage leadership team in a fast-paced, client-facing corporate environment. This role ensures seamless coordination of daily operations, accurate documentation, and proactive communication across outlets, catering, and executive dining. In addition to administrative responsibilities, this role plays a critical part in data and reporting, analytics, onboarding, and project management support, helping the team meet Compass Group’s high standards for service, compliance, and performance.

 

Key Responsibilities

 

Operational & Onboarding Support

Coordinate and complete all onboarding activities for new hires; monitor progress to ensure training and compliance requirements are met.Assist with scheduling and compliance training for new hires.Track team certifications, labor compliance, and training completions (e.g., Department of Health, Food Safety).Prepare, edit, and distribute correspondence, reports, training materials, and presentations.Support payroll and timekeeping processes using time-clock management software.Maintain data in onboarding and HR platforms.Assist with maintaining project timelines, new initiatives, and operational rollouts.Audit dashboards, track performance data, and conduct accurate data entry.

 

Data & Reporting

Collect, analyze, and present data across sales, participation, utilization, and catering.Maintain and update PMIX and sales reports, tracking item popularity, margins, and growth drivers.Build and manage complex Excel-based dashboards to provide actionable insights to leadership.Partner with the Global Data Analyst as relevant to global headquarters reporting.Prepare and distribute reporting packets for internal Compass review and client presentations.Track and communicate sustainability measures as part of broader reporting efforts.

 

Client & Guest Services

Serve as a professional first point of contact for internal stakeholders, client executives, and external vendors.Handle all VIP requests related to the multi-unit property.Support catering/event documentation including preference sheets, BEO distribution, and follow-up reporting.Uphold confidentiality and discretion in all client and executive interactions.

 

Administrative & Office Management

Prepare, edit, and distribute correspondence, reports, training materials, and presentations.Assist with editing executive presentations, one-pagers, and client deliverables.Maintain accurate filing systems (digital and physical) for contracts, BEOs, invoices, and compliance records.Manage calendars, scheduling, and meeting coordination for the General Manager and Executive Suite (Executive Chef, Director of Catering, Regional Director, and Global Leads)

Associates at Restaurant Associates are offered many fantastic benefits.

Both full-time and part-time positions offer the following benefits to associates:

Retirement PlanAssociate Shopping ProgramHealth and Wellness ProgramsDiscount MarketplaceIdentity Theft ProtectionPet InsuranceVoluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

MedicalDentalVisionLife Insurance/ADDisability InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)

 

Abides by all Company policies and procedures including but not limited to: 

The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer. The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables. The use of slip-resistant shoes and proper lifting techniques. 

 

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

 

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
 

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. 

Applications are accepted on an ongoing basis. 

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

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Job DescriptionJob Description

Design & Construction Office Coordinator

Reports to: SVP of Design and Construction

FLSA Status: Non-Exempt

Hours/Week: 37.5

Hudson River Park Trust (the “Trust”) seeks an Office Coordinator to provide critical administrative assistance for the Design & Construction Department. The ideal candidate will be motivated, exceptionally organized and detail orientated. Experience in the design or construction industries is preferred. The Coordinator will process, file and retrieve a wide range of project-related documents such as drawings, submittals, and payment applications. The coordinator will also manage various business processes such as bid solicitation, reprographic contracting, and small purchase orders.

Responsibilities:

Receive and process documents from internal and external project team members, record transactions via appropriate tracking logs, route documents as needed, and file documents in appropriate electronic and paper locations, as needed.Assist in the administration of Procore, our electronic project management software. Ensure projects and users are set up correctly, project directories are kept current and templates are being adhered to.Utilize Docusign, our electronic signature software, to ensure documents are properly assembled for signature and correctly routed. Track documents that are out for signature and ensure that fully executed documents are transmitted to the correct team members and appropriately filed. Assist project team members and other Trust staff as needed with development and maintenance of document files such as drawings, specifications, approvals, sample materials and similar.Prepare records for inactive storage; copy and scan documents as neededAssist other Trust departments as needed with researching and retrieving documents (as-builts, approved submittals and similar)Assist with project file migrations, audits and Freedom of Information Act Requests.Issue RFP or bid packages for on-going procurements in response to requests from potential vendors.Assist with contractor outreach and reference checks. Ensure office supplies are properly stocked and organized, accept deliveries, schedule couriers and perform similar support functions as neededAdministration of the on-call reprographics contract including tracking budget and expenses.Coordinate with IT department to ensure D&C specialized software is maintained, copy machines and plotters are operational etc.Special projects and/or additional tasks as assigned by management.

Qualifications:

Experience

2+ years’ experience in design or construction document management and controls.Ability to work both collaboratively with a team and independently to achieve goals under deadlines.Experience and interest in using electronic document management systems for controlling and reporting project data.Experience & IT skills required to interface with electronic systems.

Abilities/Skills:

Strong Planning and Organizational Skills.Data management experience using software such as Excel or Access.Strong written and verbal communication skills.Ability to work both independently and in diverse, cross functional teams.Ability to handle multiple tasks simultaneously, identify critical tasks and establish priorities under deadlines.Proficient with MS office applications.Ability to lift boxes weighing up to 20 pounds

Compensation:

Competitive salary combined with an excellent benefits package including: generous PTO, medical, dental vision and disability coverage, commuter benefits, Flexible spending and participation in New York State Pension System.

Application Process:

Submit resume and cover letter t. Indicate D&C COORD25 in the subject line of the email. No phone calls please.

The Hudson River Park Trust is an Equal Opportunity Employer
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.­­

For more information on the Park, visit hudsonriverpark.org

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Job DescriptionJob Description

The Administrative Assistant for Prevention Program Recruitment plays a critical role in identifying, engaging, and attracting top talent for Good Shepherd Services 6 Prevention Programs. This position supports Prevention recruitment efforts by building candidate pipelines, coordinating outreach strategies, and ensuring a positive candidate experience aligned with the organization’s mission to serve communities in need.

Reports to: Interim Sr. Program Director – Bronx

Main Location: 2471 Morris Ave. Bronx, NY 10468 (must be willing to go to alternate locations at 685 E 187th St. Bronx, NY and 503 Fifth Ave. Brooklyn, NY as program needs require.

Hours: 35 hours/week; Non Exempt. Staff required to work full time on site- this role is not work from home eligible

Salary: $45,000 - $50,000

Major Duties & Responsibilities:

Partner with HR Talent Acquisition Partners and Program Leadership to understand staffing needs across Prevention programsDevelop and execute sourcing strategies to attract qualified candidates for roles such as case managers, social workers and other related positionsUtilize job boards, social media, professional networks, and community partnerships to identify and engage potential candidates.Maintain and update candidate databases and applicant tracking systems (ATS) Clear CompanyScreen resumes and conduct initial outreach to assess candidate interest and qualifications.Coordinate interviews, manage candidate communications, and ensure timely follow-ups.Support diversity, equity, and inclusion (DEI) initiatives in sourcing and outreach efforts.Assist with recruitment events, job fairs, and community engagement activities.Track sourcing metrics and provide regular reports on pipeline health and sourcing effectiveness.Collaborate with the HR Talent Acquisition Partner to proactively address staffing challenges, ensure salary alignment, and conduct regular strategic meetingsPerform other duties around recruiting and onboarding as assigned.

Qualifications:

Bachelor’s degree in human resources, Social Work, Psychology, or related field Preferred but is not mandatory.Minimum 1–2 years of required experience in recruiting/talent acquisition, sourcing, and/or staffing preferably in social services or nonprofit sectors.Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.Proficient in crafting clear, concise, and engaging written communications across diverse audiences.Familiarity with ATS platforms and sourcing tools (e.g., Clear Company; LinkedIn, Indeed, Handshake).Ability to manage multiple priorities in a fast-paced environment.Must be able to work onsite as needed in Brooklyn and/or Bronx Programs at Leadership DiscretionAttend and participate in required HR Trainings.A proactive approach to problem-solving and negotiation skills is essential for success in this rolePassion for community service and social impact.

Preferred Skills:

Experience sourcing for roles in Child Welfare services, youth programs, or similar areas.Bilingual (Spanish) is a plus.Knowledge of local community organizations and workforce development programs Read Less

Job DescriptionJob DescriptionDescriptionThe BookOps Logistics Department is primarily responsible for receiving, processing, sorting, and the delivery of all new and circulating materials for 150 branches across 4 boroughs which comprise the BookOps member libraries.  The workload volume for the Logistics Department is extremely high. In FY-18, nearly one million new materials were received and processed and over 8 million circulating items were sorted and delivered. These materials are selected to meet the needs of the communities of New York. This service level supports countless projects aligned with reading, learning, and Innovation within the member libraries. 
This Library Page serves 3 different departments within BookOps Logistics Operations: Receiving and Processing, Sorting, and Distribution.  The main functions of this role are to ensure the timely delivery of library materials to the BookOps member libraries.  The major steps that are involved in this process are to receive, transport, process, shelve, sort and deliver library materials in an accurate and timely manner. Pages can work across any of these departments.

You will have access to the Library Page Fellowship Program as a Library Page. A career growth development program that empowers youth as they shape their careers. The Program provides resources to help develop career readiness skills, explore career goals, and provide on-the-job coaching, training, and mentorship.
The library page position is scheduled for 19 hours per week, Monday - Friday. Schedules are variable based on library needs and may be subject to change.
Key ResponsibilitiesUnder the direction of a department supervisor, the Library Page:Works with manual and automated systems to sort library materials, supplies, and inter-branch mail accuratelyPrepares print and non-print library materials for circulation (open boxes, separate and shelve new materials, labeling materials, cover library books for preservation, etc )Transports book trucks, and other containers to designated destinationsOpens cartons and shelves vendor supplies for operational usageCompletes some basic data entry Works on specialized projects as they arisePerforms other related duties as requiredPerforms other related tasks as needed
Required Education, Experience & SkillsRequired Education and Certifications Current enrollment in a degree program at an accredited schoolProper employment certificate for minors under 18 as required by NYS lawRequired ExperienceDemonstrated reliability and professionalism Successfully demonstrated ability to work independently or in a team environmentAbility to work diligently with minimal supervision preferredExperience working in a fast paced environment preferredRequired Skills Strong organizational skills and ability to follow detailed instructions in a fast-paced environmentBasic computer and technology skills such as MS Office Suite and Google Applications preferredMust be able to lift up to 50lbs and stand for an extended period of time Must be able to push a loaded book cart
MoreNYPL Core Values:  All team members are expected and encouraged to embody the NYPL Core Values:Be Helpful to patrons and colleaguesBe Resourceful in solving problems Be Curious in all aspects of your workBe Welcoming and InclusivePhysical DutiesLifting required (up to 50 lbs)Safely loading and pushing wheeled book trucks & tubsStanding for an extended period of timeWork EnvironmentOffice SettingWarehousePre-Placement Physical Required? Yes
Schedule 19 hours per week Read Less

Job DescriptionJob DescriptionDescriptionOverview

Do you love books and love helping people? The New York Public Library has been an essential provider of free books, information, ideas and education for all New Yorkers for more than 100 years.  As a Library Page at The New York Public Library you will do that and much more.  A Page position is meant to give you knowledge about what it means to work within a library system. You will have access to a wealth of knowledge and experience which will allow you to decide if the library is where you want to begin your career. We are looking for candidates that demonstrate a strong work ethic, are reliable and possess excellent written and verbal communications skills. You will be expected to be an ambassador for the library, so a friendly demeanor goes a long way. 

You will have access to the Library Page Fellowship Program as a Library Page. A career growth development program that empowers youth as they shape their careers. The Program provides resources to help develop career readiness skills, explore career goals, and provide on-the-job coaching, training, and mentorship.
The library page position is scheduled for 16 hours per week, including evenings and Saturdays. Schedules are variable based on library needs and may be subject to change.
Key ResponsibilitiesUnder the direction of a Page supervisor, the Library Page:Projects a positive and courteous attitude to the public by providing exceptional customer serviceShelves and arranges books, CDs, DVDs and other library materials in order alphabetically and numericallyAnswers in-person inquiries, helps patrons locate needed materials and refers patrons to the appropriate place or person for assistanceAssists patrons with basic computer, internet and audio/visual equipment usageLocates and prepares library materials requested by patronsAssists staff with checking materials for damage and removing them from the shelvesHelps set up public spaces for events and programsPerforms other related tasks as needed
Required Education, Experience & SkillsRequired Education and Certifications Current enrollment in a degree program at an accredited schoolProper employment certificate for minors under 18 as required by NYS law Required Skills Ability to accurately and efficiently sort and arrange items in alphanumeric orderStrong organizational skills and ability to follow detailed instruction in a fast-paced environmentExcellent customer service skills and the ability to work with a diverse patronageSuperb interpersonal and communication skillsStrong problem-solving skillsDemonstrated ability to work as part of a teamDemonstrated reliability and professionalismBasic computer and basic technology skills such as Microsoft Office Suite and Google ApplicationsPreferred QualificationsAbility to troubleshoot basic computer and printer issues preferredExperience with eReaders and library technologies preferredFluency in SpanishManagerial/Supervisory Responsibilities: Navigates customer interactions and escalates issues to the manager
More...NYPL Core Values:  All team members are expected and encouraged to embody the NYPL Core Values:Be Helpful to patrons and colleaguesBe Resourceful in solving problems Be Curious in all aspects of your workBe Welcoming and InclusiveWork EnvironmentPublic service libraryPhysical DutiesModerate lifting required (up to 25 lbs)Pushing book trucks
Pre-Placement Physical Required? No
Schedule 16 hours per week Read Less

Job DescriptionJob Description

For over sixteen years, the Client is  a boutique business management firm has dedicated its resources to managing the finances of arts related professionals. Its full suite of services includes, but is not limited to bookkeeping, investment advisory, tax and estate planning.
LOCATION
New York, New York
** This is an in-office position with one virtual day to be determined by hiring manager.

BENEFITS
. Comprehensive benefits package including Medical, Dental, Vision
** Medical for individual covered 100%. – Family member, spouse or domestic partner can upgrade at an
additional cost. Company plan is OXFORD/UHC
. 401K with a 3% match
. Pension Plan
PERKS
. Paid day off on your birthday.
. Free theater tickets.
. Team Dinners and weekly lunch and learns.
. Organized events.
. Community service opportunities.

The Account Associate/Bookkeeper is responsible for handling the day-to-day business, personal and
financial affairs of assigned clients and entities. Reports to senior account manager with support of a
shared admin. The ideal candidate must have a sufficient statistical and analytical mindset with the
ability to clearly communicate and present information. This individual needs to have sharp time management
and organizational skills, a creative and problem-solving mentality, a “can-do”
attitude, strong follow-through, and appetite to learn and be resourceful.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
Accounts Payable
. Support Senior Account Manager and Business Manager/Partner.
. Organize, allocate and code payables.
. Track recurring payments and confirm end to end completion of transactions.
. Execute bill payments and reconciliation for 15 – 20 clients, individuals, and corporations.
Account Receivable:
. Track and record account receivable.
. Confirm receipts are in accordance with contracts.
. Calculate and pay correlating commissions and fees to agents, managers and supporting
teams.
Bank Reconciliations
. Perform monthly bank reconciliations for each client and compile monthly financial
reports.Must have experience with credit cards
. Compile and organize year end documents and reporting.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
. 2-3 years accounting or bookkeeping experience required.
. Familiarity with use of accounting systems like Datafaction/AgilLink desired.
. Prior Paychex and/or ADP knowledge a plus.
. Strong Microsoft Office Suite capabilities required.

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