Job DescriptionJob DescriptionOffice Administrator Job PurposeThis position performs operations and administrative duties for a private family office at various office locations in Incline Village, NV Duties and ResponsibilitiesProduct Procurement/InventoryOrdering items and researchErrandsLiaise with vendorsLogging/tracking/tagging/packing, items incoming and outgoingTechnicalTech Support - Apple products, Konica and HP PrintersKnowledge - Microsoft Suite systems, Adobe, Smartsheet’s, Google office products, Power Point, ExcelVideo conference room, maintain and set upLogging and tracking work orders o Organizing data (ie; spreadsheets, making binders) AdministrationOrdering office suppliesShipping and receiving packages, logging, stocking, inventoryingFront desk operations, answering phone & doorPerforming tasks outside of office when necessary
Expectations Communicating effectively with team membersAbility to operate independently, communicate effectively and work as an integral part of a team within prescribed performance guidelinesListen & follow directions and complete work with limited supervision by demonstrating initiativeExhibiting problem solving skills and organizational skillsPrioritizing responsibilities so tasks are completed in order of significanceDemonstrating discretion and confidentiality of information with colleagues and outside of the office as appropriate to a private family businessReporting to work on timeFlexibility to start earlier and/or stay later with short notice upon occasionFor a team member to be open to learning new skills on a daily basis and to remain flexible as priorities or challenges Demonstrates strong social awareness and understanding of other colleagues RequirementsProficiency in Adobe Acrobat and Microsoft Outlook, Excel and Word; experience with cloud- based filing systems, Apple iPhone (box.com, MS OneDrive, or others) desirableSelf-motivated with adherence to maintaining the highest quality in administrative standardsHigh attention to detailCompetency to work under pressure when given a task that is of vital importance to the organization
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