Job DescriptionJob DescriptionBenefits:
Competitive salaryDental insuranceHealth insurancePaid time offProfit sharingTraining & development
About ZKTeco WFM
ZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud-based device management software, and implementation services. We are a fast-growing company with a strong culture of execution, accountability, and customer service.
Position Summary
ZKTeco WFM is hiring an HR & Office Administrator to manage day-to-day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly.
This role supports approximately 30 employees, with a mix of on-site and remote staff (about 65% remote), and reports directly to the CEO. This position is ideal for someone who thrives on structure, checklists, follow-ups, and strong operational discipline.
This is a 100% on-site role in our Tampa office.
Key Responsibilities
Payroll Administration (ADP)
Own payroll administration and semi-monthly payroll coordination using ADPCollect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)Coordinate payroll processing, resolve discrepancies, and ensure timely completionMaintain payroll documentation and ensure proper approvals and recordsHR Operations and Compliance
Maintain employee HR files and documentation (digital and physical)Support HR policy compliance: acknowledgments, tracking, and documentationTrack and administer PTO requests, approvals, balances, and reportingMaintain HR trackers and ensure data accuracy across systemsSupport employee requests and route sensitive issues appropriatelyRecruiting Administration
Create and manage job postings across platformsReview resumes and coordinate screening stepsSchedule interviews and coordinate with hiring managersCommunicate with candidates and maintain recruiting trackersEnsure a professional and timely candidate experienceOnboarding and Offboarding
Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgmentsCoordinate setup requests (equipment, office readiness, access provisioning requests)Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completionOffice Management and Administration
Keep the office clean, professional, organized, and meeting-ready at all timesCoordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.)Order office supplies, snacks, and materialsOrder and manage employee equipment and office needs (laptops, peripherals, supplies)Maintain inventory tracking for supplies and equipmentGeneral Administrative Support
Act as the internal go-to person for office and administrative coordinationSupport leadership with scheduling, reminders, follow-ups, and operational organizationTake ownership of tasks that may arise outside this job description as required in a small-office environmentQualifications
2 to 5 years experience in HR administration, office management, payroll administration, or similar roleExperience coordinating payroll using ADP strongly preferredStrong attention to detail, follow-through, and execution disciplineMature handling of confidential information (payroll, employee records, HR matters)Strong written and verbal communication skillsComfortable working independently, prioritizing, and taking ownershipWhy Join ZKTeco WFM
Direct visibility and partnership with CEOStable and growing companyProfit sharing and bonus opportunitiesHigh-impact role with ownership and accountability
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