Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Wilson Elser is a leading defense litigation law firm with more than 1,300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Chicago Office.
The Position
Wilson Elser is seeking a dynamic and experienced Legal Office Administrator to lead and manage the operations of our Chicago office and provide office administration support for our offices in Indianapolis, IN; Merrillville, IN; St. Louis, MO; and Kansas City, KS.
This position is based in Chicago and plays a critical leadership role, ensuring efficient day-to-day operations, consistency across offices, and alignment with firm-wide policies and objectives.
This position reports directly to the firm's Director of Office Administration and works closely with firm leadership, attorneys, and administrative teams to support operational excellence.
Key Responsibilities
Provide proactive administrative oversight ensuring seamless operations across all assigned offices.Serve as the primary liaison between attorneys, staff, and firm leadership for all operational and administrative matters.Supervise and support administrative, facilities, and legal support staff; participate in hiring, status changes and departure processes, onboarding, training, and performance management.Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations.Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth.Ensure the ongoing productivity and effectiveness of professional staff by managing workflows and optimizing the firm's administrative support services.Collaborate with the Human Resources Business Manager to promote consistency in performance management and employee relations in alignment with firm policies and procedures.Partner with firm departments such as HR, IT, Finance, and Marketing to ensure consistent implementation of firm policies and procedures.Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters.Manage budgets, office expenditures, and vendor relationships for assigned offices.Facilitate employee engagement initiatives and foster a positive, inclusive, and productive work environment.Coordinate general office services with building management and local facilities teams to address service needs.Oversee local events and local office functions.Travel to assigned offices to ensure operational excellence and consistency, as needed.Qualifications
Bachelor's degree from an accredited college, or equivalent work experience.Minimum of 7+ years of experience in a legal or similar professional services environment, preferably within a law firm.Minimum of five years of leadership experience, including prior direct supervisory responsibilities managing and directing teamsProven experience managing multiple office locations or regional operations.Excellent leadership and management skills, with a track record of supervising and developing cohesive, high-performing teams across multiple locations.Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes.Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership.Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously.Working knowledge of budgeting and accounting principles, with the ability to contribute to financial planning and operational efficiency.Why Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessWilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing Administrator position in our New York Office.
This role can be fully remote from anywhere in the country that Wilson Elser has an office or on site in White Plains.
The Position
Wilson Elser currently seeks an E-Billing Administrator to be responsible for key phases of the e-billing process, including, bill submission, follow-up on rejected items, and acceptance tracking. This exciting role offers growth and learning opportunities for a motivated recent college graduate, or individual who has professional work experience and is seeking to advance their career.
Key Responsibilities:
Execute electronic submission of client invoices via various e-billing middleware systemsIdentify, troubleshoot and resolve issues that arise during the invoice submission processCoordinate with attorneys, clients and administrative staff for resolution and maintenance tasks associated with client e-billing requirementsClearly communicate escalated issues as needed to Supervisor, Manager and DirectorProfessionally liaise with team members, attorneys and upper managementTrack statuses of submitted invoices to ensure payment from clientMaintain internal database of e-billed clients and their compliance requirementsDocument and update reference materials for all aspects of the e-billing process as necessaryAssist with partner and client inquiries in a timely mannerProvide updates and financial analysis to attorneys, clients and administrative staff as requestedParticipate in firm-wide and departmental projects and initiativesPerform other duties as assignedQualifications
1+ years of e-billing experience within a corporate law department or law firmMust have experience with BillBlastKnowledge of legal billing and Middleware systems a plus (i.e., Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus.Proficiency with Windows-based software and Microsoft Word, Excel and OutlookStrong reading comprehension, analytical and problem-solving skillsAbility to exercise proper judgmentAbility to produce detailed and accurate work productsAbility to organize and prioritize work in a fast-paced and high-volume environment to meet deadlines and daily requirements.Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients.Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.Ability to identify issues and oversee the execution of resourceful solutionsWillingness to learn and develop new skillsA variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. This position is also eligible for discretionary bonuses. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range:$60,000—$85,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessWilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing Administrator position in our White Plains Office.
This role can be fully remote from anywhere in the country that Wilson Elser has an office or on site in White Plains.
The Position
Wilson Elser currently seeks an E-Billing Administrator to be responsible for key phases of the e-billing process, including, bill submission, follow-up on rejected items, and acceptance tracking. This exciting role offers growth and learning opportunities for a motivated recent college graduate, or individual who has professional work experience and is seeking to advance their career.
Key Responsibilities:
Execute electronic submission of client invoices via various e-billing middleware systemsIdentify, troubleshoot and resolve issues that arise during the invoice submission processCoordinate with attorneys, clients and administrative staff for resolution and maintenance tasks associated with client e-billing requirementsClearly communicate escalated issues as needed to Supervisor, Manager and DirectorProfessionally liaise with team members, attorneys and upper managementTrack statuses of submitted invoices to ensure payment from clientMaintain internal database of e-billed clients and their compliance requirementsDocument and update reference materials for all aspects of the e-billing process as necessaryAssist with partner and client inquiries in a timely mannerProvide updates and financial analysis to attorneys, clients and administrative staff as requestedParticipate in firm-wide and departmental projects and initiativesPerform other duties as assignedQualifications
1+ years of e-billing experience within a corporate law department or law firmMust have experience with BillBlastKnowledge of legal billing and Middleware systems a plus (i.e., Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus.Proficiency with Windows-based software and Microsoft Word, Excel and OutlookStrong reading comprehension, analytical and problem-solving skillsAbility to exercise proper judgmentAbility to produce detailed and accurate work productsAbility to organize and prioritize work in a fast-paced and high-volume environment to meet deadlines and daily requirements.Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients.Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.Ability to identify issues and oversee the execution of resourceful solutionsWillingness to learn and develop new skillsA variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range: $60,000—$85,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessWilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Boston Office.
The Position
Wilson Elser is seeking a dynamic and experienced Office Administrator to lead and manage the operations of our Boston office. This role requires a proven track record of effective leadership and operational management skills.
The Office Administrator will be responsible for overseeing a wide range of critical functions, including in-house and outsourced services, facilities planning, human resources functions, accounting & billing processes, secretarial services, reception and conference planning, outsourced mail, messengers and legal records services, and budget planning and management.
Key Responsibilities
Provide proactive administrative oversight ensuring seamless operations across all areas of the office.Collaborate with firm departments and senior leadership to ensure firm programs and procedures are effectively and efficiently implemented within the office.Ensure the ongoing productivity and effectiveness of our professional staff by managing workflows and optimizing the firm's administrative support services.Initiate employee onboarding, status changes, and departure processes to maintain a positive and organized employee experience.Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations.Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth.Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters.Coordinate general office services with building management and local facilities management services to address general office service needs and maintain a productive work environment.Develop and manage operational budgets for the office, aligning financial planning with strategic objectives.Qualifications
Minimum of 5+ years of proven experience in law firm administration or management. Bachelor's degree from an accredited college or university preferred.Excellent leadership and management skills, with prior direct supervisory responsibilities, with a track record of direct supervisory responsibilities, including the ability to inspire and develop a cohesive and high-performing team across multiple locations.Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes.Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership.Outstanding written and verbal communication skills.Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously.Basic knowledge of budgeting and accounting principles, with the ability to contribute to financial planning and operational efficiency.Why Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read Less