At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Wilson Elser is seeking an Attorney Sourcing Specialist to join our national Talent Acquisition team. This role will focus on identifying, engaging, and developing pipelines of attorney talent across the firm's practice areas and geographic markets.
This is a remote or hybrid position that may be based in any state where Wilson Elser has an office.
The Position
The Attorney Sourcing Specialist will play a key role in supporting the firm's attorney recruiting efforts by proactively identifying and engaging qualified lateral attorney candidates. This position will focus heavily on sourcing, market research, direct outreach, and pipeline development for associate, senior associate, Of Counsel, and partner-level attorney openings.
The ideal candidate will be an experienced legal recruiter with strong sourcing skills, knowledge of the lateral attorney market, and the ability to effectively communicate with attorneys about career opportunities. This person should be highly proactive, organized, persuasive, and comfortable developing creative sourcing strategies in a competitive recruiting environment.
Key Responsibilities
Proactively source lateral attorney candidates for openings across the firm's offices, practice groups, and client teams.Develop and execute targeted sourcing strategies using LinkedIn Recruiter, legal directories, Leopard Solutions/SurePoint, law firm websites, bar association resources, industry publications, referrals, networking, and other research tools.Conduct market mapping to identify attorneys with relevant practice area experience, geographic alignment, client experience, and potential long-term fit.Build and maintain pipelines of qualified attorney candidates for current and future hiring needs.Draft and send tailored outreach messages to prospective candidates and manage follow-up communications.Conduct initial candidate outreach and introductory conversations to assess interest, experience, compensation expectations, practice alignment, and potential fit.Partner closely with attorney recruiters, Talent Acquisition leadership, hiring partners, and practice group leaders to understand hiring priorities and candidate profiles.Provide market intelligence regarding candidate availability, compensation expectations, competitor hiring activity, and sourcing challenges.Maintain accurate and timely candidate records, sourcing activity, and pipeline updates in the applicant tracking systemTrack sourcing metrics, outreach effectiveness, response rates, and pipeline conversion.Collaborate with the broader Talent Acquisition team on process improvements, recruiting initiatives, and special projects.Qualifications
At least five years of recruiting, sourcing, or talent acquisition experience required.Prior attorney recruiting experience required.Experience sourcing lateral attorneys in a law firm, legal recruiting agency, or legal talent acquisition environment strongly preferred.Strong understanding of law firm practice areas, attorney titles, lateral hiring processes, and legal market dynamics.Demonstrated ability to identify and engage passive candidates through direct sourcing and tailored outreach.Experience using LinkedIn Recruiter, applicant tracking systems, legal research tools, law firm websites, and other sourcing platforms.Excellent written and verbal communication skills, with the ability to communicate professionally and persuasively with attorneys at all levels.Strong organizational skills and ability to manage multiple searches, pipelines, and priorities simultaneously.High level of discretion, professionalism, and judgment when handling confidential candidate and firm information.Ability to work independently, take initiative, and develop creative approaches to difficult searches.Greenhouse experience is a plus.Why Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Seattle Office.
This position offers a flexible, hybrid working arrangement.
The Position
We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.
Key Responsibilities:
Provide support and administrative assistance to attorneys and colleaguesCoordinate new matter openings and closings, including conflict checks, engagement letters, and file managementPrepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authoritiesFile documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)Communicate with court personnel regarding procedures, rules, and deadlines.Manage incoming mail, notices, and document distribution.Maintain electronic and client files within the document management systemMaintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.Enter attorney time and assist with billing support, client budgets, and billing inquiresPrepare expense reports and assist with travel arrangementsManage vendor invoices, reimbursements and check requests.Assist with client billing inquiries, budgets, appeals and collectionsSupport additional projects operational initiatives as neededQualifications:
High school Diploma or equivalent required3+ years of administrative experience, preferably within a law firm or litigation environmentFamiliarity with legal terminology, document formatting and court proceduresExperience with electronic filing systems preferredProfessional communication skills when interacting with attorneys, colleagues, clients, courts, and vendorsStrong organizational skills with the ability to manage multiple deadlinesAbility to maintain strict confidentialityComfortable working in an in-office/hybrid environmentWilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range: $87,000—$92,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Support Assistant position in our San Diego Office.
The Position
We are seeking a Legal Support Assistant to join our team and serve as a key support resource within a fast-paced law firm environment. This is an excellent entry-level opportunity for someone eager to gain hands-on experience and grow within the legal profession.
Key Responsibilities:
In this role, you'll support attorneys and Legal Administrative Assistants while helping maintain a professional and welcoming office environment. Responsibilities include:
Maintain a clean, organized, and professional reception areaAnswer, screen, route, and respond to incoming phone calls and messagesGreet, screen, and direct visitors in a professional and welcoming mannerAssist with opening and closing client mattersReceive, sort, and distribute electronic notices, U.S. mail, faxes, and other documentsHelp organize and maintain physical and electronic files within the firm's document management systemsAssist with client invoicing, including submission and verification of billing documentationSupport the submission of vendor bills and check requestsResearch and respond to client billing inquiriesManage and update information using Excel spreadsheetsProvide general administrative support to the office and team as neededQualifications:
High school diploma or equivalent requiredAt least 1 year of administrative or clerical experience in an office settingPrior law firm experience is helpful but not requiredStrong written and verbal communication skillsProfessional phone etiquette and customer service mindsetHigh attention to detail with excellent spelling, grammar, and proofreading skillsAbility to manage multiple tasks, prioritize effectively, and meet deadlinesComfort handling confidential information with discretionProficiency with Microsoft Office (Word, Excel, Outlook); experience with document management or legal software is a plusWillingness to work in person in an office environmentWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Charlotte Office.
The Position
We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.
Key Responsibilities:
Provide dedicated administrative, operational, and litigation support to the RMP, including support for initiatives across multiple offices and the Aviation practice group nationally.Assist the RMP with practice management and strategic projects within the CarolinasIdentify process improvement opportunities and assist in developing and implementing solutions that enhance efficiency and service delivery.Review and obtain information from internal and external systems and create, maintain, and update case lists, project trackers, and reporting tools.Serve as a central point of coordination for complex litigation matters, helping track deadlines, assignments and reporting obligations, and deliverables across multiple jurisdictions and stakeholders.Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.File documents in state, federal, and appellate courts using electronic filing applications and communicate with court personnel regarding procedures, rules, and deadlines.Assist with billing support, client budgets, billing inquiries, appeals, collections, expense reports, travel arrangements, and vendor payments.Support additional projects and operational initiatives as needed.Qualifications:
High school Diploma or equivalent required3+ years of administrative experience, preferably within a law firm or litigation environmentFamiliarity with legal terminology, document formatting and court proceduresExperience with electronic filing systems preferredProfessional communication skills when interacting with attorneys, colleagues, clients, courts, and vendorsStrong organizational skills with the ability to manage multiple deadlinesAbility to maintain strict confidentialityComfortable working in an in-office/hybrid environmentWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Rate Coordinator position.
This position offers a hybrid working arrangement.
The Position
A Law Firm Rate Coordinator (RC) supports the Director of Pricing and Rate Supervisor with rate inquiries, maintaining rate structures, and ensuring the accuracy, integrity, and compliance of client rates within the firm's financial systems (SurePoint, Aderant).
Key Responsibilities:
Rate Inquiries: Monitor, prioritize and respond to all rate inquiries in a timely manner, escalating complex issues as appropriate.Rate Management: Set up, maintain, and update standard rate arrangements, discounts and fixed-fee arrangements in the billing system.Compliance & Analysis: Review Client engagement letters, Letters of Understanding, Outside Counsel Guidelines (OCGs), and any other client correspondence to interpret rate requirements, summarize key terms, and implement compliant rate structures in the most efficient and beneficial way available.E-billing Coordination: Partner with the firm's Revenue Team (RT) to provide documentation supporting implemented rates and assist in resolving e-billing rate rejections and discrepancies.Data Integrity & Reporting: Maintain accurate timekeeper and rate data, perform regular audits, and generate reports to rate compliance, exceptions and approvals.Cross-Functional Communication: Liaise with attorneys, Revenue Team members, and the pricing team to resolve rate-related inquiries and discrepancies efficiently.Qualifications:
Bachelor's degree or equivalent training1-3 years of experience in a legal billing environmentLegal billing software experience prefered; Aderant experience a plusIntermediate proficiency in Microsoft Excel (including formulas and data review) and OutlookStrong reading comprehension, analytical and problem-solving skillsDemonstrated ability to exercise proper judgment and maintain confidentialityStrong attention to detail with the ability to produce detailed and accurate work productsAbility to manage competing priorities in a fast-paced and high-volume environment, to meet deadlines and daily requirementsStrong written and verbal communication skills and the ability to effectively communicate with all levels of personnel, attorneys, staff, vendors and clientsCommitment to providing high-quality internal and external client serviceAbility to identify issues and contribute practical and efficient solutionsInterest in learning and developing new skillsProject management experience a plusWhy Should You Apply?
Excellent Benefits including a 401k matchGenerous PTO planExcellent growth and advancement opportunitiesCorporate Discount PlansWilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range: $60,000—$85,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our New York City Office.
The Position
Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.
Hours for this position are Monday - Friday, 10:00AM ET- 6:00PM ET
Key Responsibilities:
Prepare and format legal filings, including proofreading, redacting and organizing exhibits.Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.Open and maintain new client matters, including document organization, indexing, and electronic file management.Conduct research and retrieve court decisions from Westlaw.Prepare correspondence, including cover letters for billing statements.Accurately input billing information into the firm's billing software.Schedule and coordinate conferences, depositions, and maintain attorney calendars.Process and track third party vendor invoices and collaborate closely with the accounting department.Qualifications:
Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.A collaborative attitude and willingness to take on new challenges.Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.Proficiency in Microsoft Office Suite (Word, Outlook, Excel).Strong typing skills with meticulous attention to detail.Excellent written and verbal communication skills.Current Notary Public License preferred.Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range: $60,000—$80,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Long Island Office.
This position offers a flexible, hybrid working arrangement.
The Position
Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.
Key Responsibilities:
Prepare and format legal filings, including proofreading, redacting and organizing exhibits.Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.Open and maintain new client matters, including document organization, indexing, and electronic file management.Conduct research and retrieve court decisions from Westlaw.Prepare correspondence, including cover letters for billing statements.Accurately input billing information into the firm's billing software.Schedule and coordinate conferences, depositions, and maintain attorney calendars.Process and track third party vendor invoices and collaborate closely with the accounting department.Qualifications:
Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.A collaborative attitude and willingness to take on new challenges.Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.Proficiency in Microsoft Office Suite (Word, Outlook, Excel).Strong typing skills with meticulous attention to detail.Excellent written and verbal communication skills.Current Notary Public License preferred.Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range: $70,000—$80,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. We are seeking an experienced Litigation Paralegal to join our Los Angeles office. This is an excellent opportunity for a detail-oriented professional looking to build a long-term career with a stable and growing firm while gaining exposure to sophisticated litigation matters.
This position offers a flexible hybrid schedule, combining in-office collaboration with remote work.
The Position
As a Litigation Paralegal, you will play an integral role supporting attorneys through all phases of the litigation lifecycle. You will work on complex matters, collaborate with experienced legal professionals, and contribute meaningfully to case strategy and preparation.
This role is ideal for a proactive professional who enjoys working in a fast-paced environment and takes pride in producing high-quality work product.
Key Responsibilities:
Support attorneys through all stages of litigation, from initial investigation through trial preparation.Conduct research using court databases and online resources to obtain case-related information.Review, analyze, and organize document productions from opposing counsel and third parties.Prepare summaries of deposition transcripts and key case materialsAssist with preparation of materials for expert witnesses, including organizing supporting documentationMaintain well-organized case files and manage large volumes of documentsTrack deadlines and support attorneys with case management activitiesCollaborate with attorneys and team members to ensure efficient workflow and strong client serviceDraft subpoenas and coordinate retrieval of medical, employment, and other relevant recordsQualifications
Bachelor's degree required, Paralegal Certificate preferred3+ years of litigation paralegal experienceInsurance defense experience is a plusStrong written and verbal communication skillsAbility to work both independently and collaboratively in a team environmentStrong organizational skills with ability to manage multiple prioritiesExperience drafting subpoenas and managing records requestsExperience with insurance defense or insurance coverage matters is a plus, but not requiredWilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. This position is also eligible for discretionary bonuses. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range:$80,000—$105,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Los Angeles Office.
This position offers a flexible hybrid work arrangement and free parking for your convenience.
We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.
Key Responsibilities:
Provide support and administrative assistance to attorneys and colleaguesCoordinate new matter openings and closings, including conflict checks, engagement letters, and file managementPrepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authoritiesFile documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)Communicate with court personnel regarding procedures, rules, and deadlines.Manage incoming mail, notices, and document distribution.Maintain electronic and client files within the document management systemMaintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.Enter attorney time and assist with billing support, client budgets, and billing inquiresPrepare expense reports and assist with travel arrangementsManage vendor invoices, reimbursements and check requests.Assist with client billing inquiries, budgets, appeals and collectionsSupport additional projects operational initiatives as neededQualifications:
High school Diploma or equivalent required3+ years of civil litigation experience, preferably within a law firm or litigation environmentFamiliarity with legal terminology, document formatting and court proceduresExperience with electronic filing systems preferredProfessional communication skills when interacting with attorneys, colleagues, clients, courts, and vendorsStrong organizational skills with the ability to manage multiple deadlinesAbility to maintain strict confidentialityComfortable working in an in-office/hybrid environmentWilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range: $62,000—$97,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read LessAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Coordinator position in our White Plains, NY Office.
This position offers a flexible, hybrid working arrangement.
Key Responsibilities:
Supporting all billing operations of the firmUtilization of accounting and payables software programs to perform duties and responsibilitiesEnsuring that all tasks and duties completed are done within the firm's set guidelines and policieAccurately and timely completing assignmentsCommunicating with claims examiners and clients regarding billing inquiresResearching and responding to inquiries from attorneys and support staffDisplaying a positive, high-energy attitude within our team environmentReviewing and editing pre-bills in response to attorney and support staff requestsExecuting complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)Creating, printing and verifying the accuracy of invoices prepared for clientsReviewing and verifying the accuracy of supporting documentation as requiredAssisting with obtaining information required for e-billing and liaising with e-billing coordinatorsReviewing and analyzing rejected invoices and assisting with their resolutionRecording and tracking of retainer funds as directed by attorneyProcessing write-offs per Firm policyAssistance with the creation and distribution of daily, weekly, monthly reportsAssisting with year-end closing and reporting as requiredAssisting with special projects on various issues as neededQualifications
Aderant experience requiredExcellent verbal and written communication skillsExcellent interpersonal and customer service skillsStrong analytical, problem-solving and & productivity skillsExcellent time management skills and the ability to work flexible hours to meet deadlinesAbility to function well in a high-paced environment with shifting prioritiesAbility to maintain confidentiality, and to exercise discretion and good judgmentProficiency in Microsoft Office applicationsKnowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)Proficiency in basic accounting principles and the ability to perform mathematical functionsKnowledge of iManage document management software a plus, but not mandatoryKnowledge of e-billing middleware sites is a plus, but not mandatoryKnowledge of AS400 system is a plus, but not mandatoryCollege graduate with internship/work experienceWilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Salary Range: $60,000—$70,000 USDWhy Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR Read Less