RECEPTIONIST CLASSIFICATION: NON-EXEMPT REPORTS TO: OFFICE MANAGER NO OUT OF STATE RESUMES OVERVIEW This position exists to manage the flow of calls and walk-ins to the office. RESPONSIBILITIES • Greet and welcome guests as soon as they arrive at the office. • Answer, screen, and direct incoming calls, take and relay messages, and provide info to callers. • Receive mail and coordinate with Office Manager • Monday mornings check outdoor mailbox for Office Manager • Maintain log with signatures when distributing checks • Receive rent checks for Accounting Manager, send email when received • Maintain confidentiality and show discretion. • Coordinate all deliveries with Office Manager and Warehouse. Print labels from an Asset Cloud Program • Maintain Certificate of Insurances for all subcontractors and vendors in Sage • Maintain Equipment Platform in Sage with all repairs of equipment working with Procurement Department • Handle administrative requests and queries from managers. Provide general administrative and clerical support. • Maintain staff's calendar QUALIFICATIONS • Must have a HS Diploma • 3+ years' experience as a receptionist required. • Superb written and verbal communication skills • Strong Organizational skills with the ability to multi-task • Proficiency in MS Office (MS Excel, MS Word, and Outlook) • Ability to prioritize work and time management capability • Attention to detail and problem-solving skills • Professional Customer Service Attitude and appearance • Ability to be resourceful and proactive when issues arise • Reliability and timeliness. • Represent the organization in an ethical and professional manner • Proven work experience as a Receptionist or Secretary • Ability to read, write, and speak in English. Spanish a plus but not required
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