Job description
A key part of this is our on-site housing coordinator, who manages the day-to-day operations of our employee housing complex. We’re looking for a detail-oriented professional with excellent customer service and communication skills to join our team. The ideal candidate will have experience in property management, maintenance, or a related field. He or she will be responsible for handling tenant concerns, and coordinating with outside vendors. The housing coordinator will also be responsible for enforcing the rules and regulations of the complex.
Essential Duties and Responsibilities
This is accomplished by ensuring all documentation is accurate and compliant with current regulatory requirements.Prepare leases and ensure all information is correct (rates, monitoring agency, apartment size, maximum rent, utility allowance and riders).Data entry for initial leases, renewals, as well as entering appropriate credits (i.e. SCRIE, DRIE, Section 8) in MRI software.Interview applicants to explain the process and determine tenant income sources and family composition.This includes, communicate in writing and verbally with third parties (i.e., employers, landlords, and financial institutions) and tenants to thoroughly document tenants’ income from third party sources.Prepare subsidy paperwork.Section 8, LINC, HRA) and follow up as needed.Enter all necessary data for low-income tenants in new buildings.Occasionally, identify new low-income tenants from waiting lists when a vacancy arises.Assist in preparing monthly, quarterly, and annual reports to government agencies.Complete regular filing duties to ensure all files are active, current, and ready for audits.Act as a liaison between ownership/state agencies/ and the property managers.Administer apartment inspections performed by others.Position may be required to perform duties outside their normal responsibilities as needed and when requested.Required Knowledge, Skills, and Abilities
High School Degree or GED with some college.At least 1 year of LIHTC Compliance, Residential Rental, or Mortgage processing experience preferred.Proficiency in Microsoft Office Suite; must possess strong computer skills and typing abilities.Exceptional organization skills and able to multitaskExcellent communication skills.Must be able to implement state and city agencies protocolMust be able to meet monthly program deadlines for completion of workAt least 1 year of experience in a financial roleExpert knowledge of Microsoft Word and ExcelAt least 2 years of NYC experience in residential real estateStrong experience with LIHTC and Rent StabilizationAble to work independently or under direct supervision.Must learn quickly and have good memory.Must be able to meet multiple deadlines.Bilingual in Spanish preferred
We are looking for qualified candidates for Queens, Brooklyn and The Bronx
Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination
Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. Read LessDOB Violations Analyst
Full-Time | In-Office Position
Position Summary
Wavecrest Management is seeking a highly organized and detail-oriented DOB Violations Analyst to oversee the management, tracking, and resolution of Department of Buildings (DOB) violations across our residential property portfolio. This position plays a critical role in ensuring regulatory compliance by coordinating with property managers, vendors, consultants, and City agencies to facilitate the timely correction and closure of violations.
The ideal candidate will possess extensive knowledge of New York City Department of Buildings regulations, violation classifications, compliance deadlines, and the systems used to process and resolve violations. This is a full-time, in-office position requiring excellent organizational, analytical, and communication skills.
Responsibilities include but are not limited to
Review, monitor, and manage all Department of Buildings (DOB) violations throughout the company's property portfolio.Track violations from issuance through correction, certification, and final dismissal.Coordinate with Property Managers, Maintenance teams, Engineers, Architects, Expediters, and Contractors to ensure violations are addressed within required deadlines.Maintain accurate records of all violations, inspections, corrective actions, and compliance documentation.Prepare reports identifying outstanding violations, compliance status, and aging items.Utilize DOB systems including DOB NOW, BIS, and OATH/ECB to research, monitor, file, and resolve violations.Schedule and coordinate required inspections with vendors and City agencies.Communicate with NYC agencies regarding violation status, hearings, corrections, and dismissals.Attend hearings or coordinate representation when necessary.Monitor regulatory deadlines to minimize penalties and ensure timely compliance.Develop and maintain tracking spreadsheets and reporting dashboards using Microsoft Excel.Escalate overdue violations and compliance concerns to management.Assist with special compliance projects and audits as assigned.Perform occasional visits to City agencies or properties when necessary to facilitate resolution.
Required Knowledge and Experience
Candidates should demonstrate proficiency in the management and resolution of NYC DOB violations, including:
Category 1 Violations
LL10/81VCAT1EVCAT1ACC1AEUHAZCategory 5 Violations
CAT5PVT ViolationsRequired Inspection Experience
Elevator Periodic InspectionsFaçade Inspections (FISP)Parapet InspectionsBoiler InspectionsRequired Qualifications
Minimum 3 years of experience managing NYC DOB violations or related regulatory compliance.Strong working knowledge of:DOB NOWBIS (Building Information System)OATH/ECBAdvanced proficiency in Microsoft Excel.Excellent organizational and project management skills.Strong verbal and written communication skills.Ability to manage multiple priorities while meeting strict regulatory deadlines.Ability to work independently and collaboratively across multiple departments.Strong attention to detail and problem-solving abilities.Preferred Qualifications
Active or renewable NYC Expediter License preferred.Experience working with large residential property portfolios.Familiarity with HPD, FDNY, DEP, and other NYC regulatory agencies is a plus.Experience coordinating directly with City departments to resolve compliance issues.Physical Requirements
Ability to work in a professional office environment for extended periods.Occasional travel to properties and New York City agencies as required.Ability to lift up to 20 pounds occasionally.Benefits
Wavecrest offers a competitive compensation and benefits package, which may include:
Medical, Dental, and Vision InsurancePaid Time OffPaid Holidays401(k) Plan (if applicable)Professional Development OpportunitiesEmployee Assistance ProgramEqual Employment Opportunity
Wavecrest Management is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law.
Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. Read Less
Wavecrest Management, a family-owned and operated, a full-service management company that began operations in 1979, seeks full time porters for multiple locations in the Tristate area.
Why is Wavecrest Management a great place to work?
Become part of a growing company!Family owned and operated.Wavecrest management truly cares about their employees.Competitive salary.The successful Porter will first and foremost be extremely reliable, pro-active and have superior customer service skills. This position requires a responsible individual who can commit to being at work, and being at work on time.
Job Responsibilities:
Maintenance
Responsible for meticulous upkeep of grounds, amenities, building exteriors and leasing office, parking lots and other community buildings.Remove trash from office areas and apartment community perimeter on a daily basis.Assist in the preparation of market ready units, including remove trash from vacant apartments (trash outs) prior to make-ready.Assist Maintenance Supervisor/Property Manager and/or perform assigned maintenance tasks in a timely manner.Assist in the cleaning of available apartments and or models.Assist maintenance team with snow removal (If applicable).Assist in troubleshoot/repair of mechanical, carpentry and electrical problems.Report any maintenance concerns for repairs on available apartments, models, clubhouse, and/or common areas to the Maintenance Supervisor.Meticulously maintains curb appeal.Assist management team with other various tasks required.Resident Relations
Represent the community in a professional manner at all times-on/off property.Deliver communication documentation to residents.Contribute to resident retention programs.Safety
Ensures that unsafe conditions are corrected in a timely manner.Learns and ensures compliance with all company, local, state and federal safety rules.Immediately report all unsafe conditions.Essential Job Functions
Neat, clean and professional at all times throughout the workday and/or whenever present at the community.Demonstrate ability to perform tasks described above without seeking outside contractor assistance.Demonstrate strong communication skills for communicating with residents, co-workers, and senior management.Demonstrate ability to contribute to and foster a team approach to serving residents and maintaining a successful community.Comply with expectations as demonstrated in the employee handbook.Skills/Qualifications/Requirements:
High School Diploma/GED.Proficient in Microsoft OfficeAffordable housing experience a plus, residential experience required.Great verbal and written communication skills.Proactive work ethic and attention to detail.Must be upbeat, polite, courteous and tactful.Superior Customer Service skills required.Proven ability to operate selflessly as part of a dynamic team.Proven ability to multi task.Prior experience in a fast-paced environment.Bi-lingual (English-Spanish) a plus.Ability to perform accurately in a fast-paced environment.Core Values
In order to achieve success the Wavecrest Management team must embrace certain core principles and values.
HonestyIntegrityCompetenceTenacity & EnthusiasmCreativityProfessionalismDrivePunctualityPhysical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing duties on this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk, or hear; taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Work Environment: While performing duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise in the work environment is usually minimal.Become part of a fun, dynamic, growing workplace!
Apply today!
* Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. Read LessWavecrest Management is looking for a Receptionist located in Richmond Hills, NY.
Essential Duties and Responsibilities:
Review all mail in applications and input on the master waiting listScan all mail in applicationsMail out applications if necessaryScheduling and reserving conference room when necessaryAttend to tenants’ inquiries at the front receptionIn charge of answering applicants/tenants’ calls and provide assistanceSort and distribute Re-rental mails twice a weekLog lottery building(s) applications and mailing them out when necessarySort and distribute incoming mails to the appropriate personRequired Knowledge, Skills, and Abilities:
High School Diploma/GED with some college.Proficiency in Microsoft Office & excel Exceptional organization skills.Great verbal and written communication skills.Proactive work ethic and attention to detail.Must be upbeat, polite, courteous and tactful.Superior Customer Service skills required.Proven ability to operate selflessly as part of a dynamic team.Proven ability to multi task.Able to work independently or under direct supervision.Must have Property Management knowledgeBilingual ( English-Spanish) REQUIREDWhy work for Wavecrest?
Personal growth opportunities with a consistently growing company!Paid holiday, vacation and sick time.Tiered Medical, Dental, Vision Insurance plans offered.Commuter benefits if applicable.On-site parking offered once qualified.
Employees must fulfill the performance standards of this position and comply with policies, rules, and procedures of the company, including those set out in the Employee Handbook, or otherwise communicated (verbally or in writing) to employees.
Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination.
Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. Read LessA Property Manager is responsible for the day-to-day operations of real estate properties. They usually work directly with tenants to resolve issues, show properties and take care of administrative duties around the office.
Essential Duties and Responsibilities not limited to:
ü Maintains property rentals by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises.
ü Establishes rental rate by surveying local rental rates and calculating overhead costs, depreciation, taxes, and profit goals.
ü Attracts tenants by advertising vacancies, obtaining referrals from current tenants, explaining advantages of location and services, and showing units.
ü Contracts with tenants by negotiating leases and collecting security deposit.
ü Accomplishes financial objectives by collecting rents, paying bills, forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective action.
ü Maintains property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units and completing repairs, planning renovations, contracting with landscaping and snow removal services
ü Maintains building systems by contracting for maintenance services and supervising repairs.
ü Secures property by contracting with security patrol service, installing and maintaining security devices, establishing and enforcing precautionary policies and procedures, and responding to emergencies.
ü Enforces occupancy policies and procedures by confronting violators.
ü Prepares reports by collecting, analyzing, and summarizing data and trends.
ü Accomplishes organization goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.
ü Interact professionally with tenants to address their needs and concerns
ü Conduct leasing and recertifications as per regulatory agreement
ü Ensure compliance with Tax Credit (LIHTC) regulations
ü Ensure 8823 is not received, cure immediately if issued
ü Ensure rental delinquencies are addressed
ü Address maintenance repair requests from tenants
ü Prevent violations, work to clear if issued
Education and Experience
· High School Degree or GED with some college experience
· Property Manager experience (5 years)
· Bilingual (English & Spanish)
· HUD, NYCHA, REAC knowledgeable
· Required Knowledge, Skills, and Abilities
· Proficiency in Microsoft Office Suite. Must possess strong computer skills and typing abilities.
· Exceptional organization and time-management skills, and ability to multitask
· Strong work ethic and proactive approach to job responsibilities.
· Excellent communication skills.
Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination.
Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. Read LessLeasing Administrative Assistant 5-6 Month Temp-to-Perm
Full-Time Monday to Friday, 9:00 AM to 5:00 PM, with occasional Saturday availability required.
Responsibilities include but are not limited to
· Prepare, complete, and track new lease and renewal lease packages
· Create leases in accordance with building regulations, company policies, and legal requirements
· Track lease expirations, vacant units, and move-out reasons, and compile resident feedback
· Maintain and update spreadsheets and reports, ensuring accuracy of leasing and occupancy data
· Review reports for compliance and accuracy, assisting with resolving any discrepancies
· Update and process tenant lease renewals, including rent stabilized and market-rate units
· Follow up with tenants to obtain signed leases via phone, email, mail, or Docusign
· Assist with tenant inquiries via phone, email, and in person
· Manage electronic filing of leases and related documentation
· Compile lease packages for agencies, attorneys, and other stakeholders as needed
· Maintain confidentiality and handle sensitive tenant and property information with discretion
· Perform additional leasing and administrative duties as assigned
Requisites
· High school Degree or equivalent with some college
· At least 1 year of LIHTC certification experience
· Rent Stabilization experience required
· Section 8 package completion experience preferred
· Fheps packages experience completion preferred
· Proficiency in Microsoft Word and Excel
· Able to multitask and work independently
· Remain extremely organized and be able to meet multiple deadlines
Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination.
Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. Read LessCompliance Coordinator
Full-Time Position in Office
Salary Range: $20.00 – $25.00 per hour
Schedule: Monday – Friday | 9:00 AM – 5:00 PM
Position Summary
We are seeking a detail-oriented Compliance Coordinator to oversee lead-based paint testing, exemption filings, and annual safety notice requirements across an affordable housing portfolio. This role is responsible for ensuring full compliance with HPD and NYC Local Law requirements through accurate scheduling, tracking, documentation, and reporting. The ideal candidate is highly organized, proactive, and experienced in managing recurring regulatory deadlines across a large housing portfolio while working with NYC agency systems and portals.
Responsibilities include but are not limited to:
Schedule, coordinate, and track XRF lead-based paint testing for all required units in compliance with HPD regulationsPrepare, organize, and submit exemption packages to HPD in accordance with applicable Local LawsTrack, manage, and ensure timely distribution of annual safety notices, maintaining complete documentation of complianceMaintain accurate and up-to-date tracking systems, logs, and records to support audits and reporting requirementsCoordinate with property management teams, vendors, and city agencies to resolve compliance issues and ensure timely completion of all requirementsMonitor compliance deadlines and proactively follow up to ensure portfolio-wide adherence to regulatory obligationsQualifications
Experience working with or supporting NYC housing agencies (HPD, DOB, DOHMH, DSNY, or similar)Strong proficiency in Microsoft Office Suite, with advanced Excel skills (formulas, pivot tables, and large dataset management)Excellent organizational skills with strong attention to detail and accuracyAbility to manage multiple deadlines and high-volume compliance trackingStrong written and verbal communication skills for cross-functional and agency coordinationAbility to work independently and prioritize a regulated, deadline-driven workloadPreferred Qualifications
Familiarity with NYC Local Law requirements related to lead-based paint (e.g., LL31 and related regulations)Experience using NYC compliance systems such as HPD Online and DOB NOW
Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination.
Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. Read LessThe Maintenance Coordinator Supervisor supports the maintenance team by managing purchase orders, preparing inspection documents, coordinating essential building services, and ensuring compliance with city regulations. This role helps keep property operations running smoothly through strong organization and timely follow-up.
Responsibilities include, but are not limited to:
Create and manage purchase orders for repair materials, maintenance supplies, and appliances.Support the Maintenance Coordinator team with purchase orders, inspections and work order tracking, system updates, compliance filings, recordkeeping, and general administrative support for repairs operations.Coordinate the ordering and delivery of heating oil for building boilers.Maintain purchase order systems, including BJM and PACT Sites PO’s.Prepare unit inspection forms in advance of annual building inspections.Track and monitor the completion of unit inspections and work orders.Oversee and follow up on annual window guard inspections.Assist in completing required filings for HPD bed bug certifications and maintain accurate documentation.Support APWHPD bed bug filing requirements.Maintain and update departmental systems, including Property Meld updates, OLRP/Repair email, and the Super List.Keep organized digital and physical files related to repairs, inspections, and compliance.Track and report maintenance-related performance metrics as outlined in business agreements.Provide administrative support to the Repairs Manager, including communication with vendors, supers, and staff.Assist with the coordination of repairs-related projects and departmental tasks as needed.Ability to provide support with special projects or providing extra support colleagues as needed.Required Knowledge, Skills, and Abilities
Minimum of 1+ years' experience at a fast-paced environment providing support to senior level managers and field staff.Strong knowledge of industry processes and regulations.Outstanding communication and interpersonal abilities.An analytical mindset with excellent organizational skillsMust be polished, articulate and on-pointAlways maintain a high level of professionalism & discretionExcellent time management and organizational skills with the ability to prioritize workMust be Proficient and have advanced Excel and PowerPoint skills.·Must be Bi-lingual in Spanish*Wavecrest Management, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training
Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. Read Less
