The Organization
.WPI develops domestic and international power plant projects, purchases and resells electrical generation equipment and power plants and currently operates a power plant in Nigeria and one in Texas. WPI owns Oklahoma Property Investors which owns approximately 500,000 square feet of commercial real estate in Oklahoma City and Tulsa. WPI and its principals are involved in other entrepreneurial pursuits including a large, planned community development project in southeastern Oklahoma and other commercial investments. The principals are very active in their church, community, charitable activities and serve on a number of boards. The principals also are very involved in state and national Democratic political party organizations and their candidates.
The Position
Reports to: Chief Executive Officer of WPI .
Supervised by: President of Oklahoma Property Investors .
Works with: All of the staff in a small headquarters office and remote staff located in Tulsa and Texas.
Responsible for: General office organization and providing support for the CEO, President of OPI and other staff members as needed. This principally involves maintaining a schedule for the principals, setting up calls and meetings, conducting research as requested by the principals on projects, companies and individuals as requested. All travel arrangements will be coordinated with
Principal Responsibilities (with estimated time consumed)
Scheduling: The CEO generates scheduling requests and is asked to responds to other requests. The EA will maintain in Microsoft Outlook the schedule for the Principals and the office. The EA will coordinate with other staff and those requesting meetings and calls the CEO schedule, log invitations to events and assist others with event coordination. Coordinate invitations to events and provide event coordination for hosted events and dinners. Estimated time is 20%.
Document Management: Draft some responses and comments as needed by the CEO. Reformat documents that need adjustment. Become familiar with an extensive file directory system, and offer suggestions for organizing and updating same. Assist those staff that have created project data rooms to keep them current. Assist the Director of Accounting in maintaining corporate policy and procedures manual. Estimated time is 20%.
Transaction and Marketing Support: Input and maintain a contact database in outlook and various contact lists in excel. Assist with AI and internet research of business opportunities as well as background research on individuals and companies. Assist public relations coordinator with advertising and marketing material preparation and placement. Estimated Time is 20%.
Office Operations: Although a private office will be provided near the CEO’s office, the EA will be the first to answer telephones, greet visitors and provide hospitality, being backstopped by other staff when busy or not available. Keep office kitchen organized and stocked. Clear CEO’s outbox at least twice a day or as needed. Estimated time is 15%.
Travel Arrangements: . The EA will be expected to assist as needed and prepare itineraries and trip agenda’s. Assist in collecting receipts to provide to accounting for the preparation of trip expense reports. Track passports and visa’s so they are maintained as needed. Estimated time is 10%.
Special Projects: Assist with community, political and charitable activities and events as required and requested by CEO or the President of OPI. This will be periodic work and not a constant demand. (est. 10%)
Personal Support: Assist CEO with tasks as assigned. Check e-mail and texts periodically during the off hours. Off hours time will not be significant unless of an emergency (building flood, travel emergency, etc.) If significant time is utilized during off hours comp time will be provided. Estimated Time is 5%.
Priority Job Requirements:
Friendly and professional demeanor with a willingness to help colleagues and make guests, clients and tenants feel positive about the company.
Experienced with Outlook and Excel and a willingness to conduct internet research using the latest tools including AI.
Part Time work will be considered.
