Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Overview At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com. Position Overview We are looking for an Administrative Assistant to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination. This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously. Responsibilities Manage and coordinate schedules, including meetings, appointments, and travel arrangements Handle incoming and outgoing correspondence, including emails, letters, and packages Prepare meeting agendas, take minutes, and distribute meeting materials Maintain office supply inventory, including ordering and restocking as needed Assist with data entry, report preparation, and maintaining spreadsheets or databases Prepare, format, and proofread documents, reports, and presentations Provide administrative support for various projects as assigned Greet visitors, answer and direct phone calls, and provide general information Communicate with internal teams, external partners, and vendors as needed Assist with billing and invoicing; experience with Deltek VantagePoint (AR/invoicing) is a plus Perform other duties as assigned Additional Qualifications/Responsibilities Qualifications High school diploma or equivalent required, Associate's degree or additional relevant coursework preferred. 0-2 years of administrative or office support experience (internship or volunteer experience a plus). Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools. Strong organizational, time management, and problem-solving skills. Strong attention to detail and ability to handle confidential information with discretion. Effective verbal and written communication skills to interact with team members and stakeholders. Ability to work independently and collaboratively in a fast-paced environment. Ability to adapt to a changing work environment and foster and maintain good relationships at all levels. Travel Requirements This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs. Physical Demands
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