Title: Intake Coordinator (Oceanside)
Department: Cohen Veterans Network Clinic
Reports to: Clinic Director; Lead Clinician; Steven A. Cohen Military Family Clinic At Veterans Village of San Diego in Oceanside
FLSA Status: Full-time, Non-exempt
Position Overview:
Provides support to the Cohen Clinic as the first contact for services. The Intake Coordinator will conduct telephone and face to face intake screens on-site, via telehealth, and off-site (if applicable) for veterans, military, and their families. The Intake Coordinator will work with a multi-disciplinary team for case assignments, consultations, and care coordination.
Responsibilities:
Conduct initial intakes with veterans and /or family members. Coordinate case assignment with Cohen Clinic multi-disciplinary team. Document detailed intakes on the electronic health records (EHR) system; maintain comprehensive client referral tracking system. Prepare reports as requested by Clinic Director and Lead Clinician.Provide services in-person and/or via telehealth platform, as required.Meet regularly with Lead Clinician or Clinic Director to coordinate case assignments, and Case Manager for client activities within clinic community room and at events, report referral to admission conversion rate; Provide ongoing program evaluation and recommendations to the Clinic Director and Lead Clinician for continuous growth and quality.Knowledge of local community resources and provide warm hand-offs for veterans and families needing external referrals.Carry caseload of 5-10 clients or based on clinic needs.Company DescriptionSince 1981, Veterans Village of San Diego (VVSD), a nonprofit 501(c)(3) organization, has been dedicated to serving homeless veterans, their families, and those at risk of homelessness. Each year, VVSD supports thousands of military veterans and their families across San Diego County. Through comprehensive programs and services, we address the unique challenges that contribute to homelessness, providing individualized support to help veterans rebuild their lives and achieve stability.Company DescriptionSince 1981, Veterans Village of San Diego (VVSD), a nonprofit 501(c)(3) organization, has been dedicated to serving homeless veterans, their families, and those at risk of homelessness. Each year, VVSD supports thousands of military veterans and their families across San Diego County. Through comprehensive programs and services, we address the unique challenges that contribute to homelessness, providing individualized support to help veterans rebuild their lives and achieve stability. Read LessTitle: Staff Accountant -Nonprofit
Department: Finance
Reports to: Controller
FLSA Status: Full-time, Exempt
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Job Summary
The Staff Accountant assists the Controller and CFO in managing the organization’s financial accounting operations, including general ledger maintenance, grant cost and allocation accounting, payroll oversight, and audit support. This role ensures compliance with organizational accounting policies, grant requirements, and applicable federal and state regulations.
Essential Duties and Responsibilities
Financial Accounting & Reporting
Perform month-end close activities, including preparation and review of financial statements prior to grant and fund billingPrepare monthly journal entries, general ledger reconciliations, balance sheets, income statements, and cash flow statementsReconcile general bank accounts and payroll bank accounts on a monthly basisMaintain and reconcile monthly general ledger accounts with a high degree of accuracyGrant & Fund Accounting
Assist Controller/CFO with development and monitoring of grant and program budgetsTrack, verify, and ensure grant and fund billings are accurate and submitted by required deadlinesPrepare management reports and fund status updates to support grant billing and financial decision-makingPayroll Oversight
Oversee payroll department functions to ensure timely and accurate payroll processingVerify payroll transactions and resolve discrepanciesDetermine and maintain master salary allocation spreadsheets and related accounting entriesAccounts Payable
Verify accounts payable transactions and make necessary correctionsMaintain and update AP allocations to ensure proper expense distribution across funds and grantsAudit & Compliance
Assist Controller/CFO with annual fiscal, federal, and grant-related auditsEnsure compliance with nonprofit accounting standards and internal controlsOther Responsibilities
Perform other accounting and finance-related duties as assigned by the Controller or CFOCore Accounting Competencies
General ledger management and reconciliationKnowledge & experience with cost allocation accountingNonprofit and grant accounting principlesFinancial statement preparation and analysisPayroll accounting and salary allocationsBudget development and monitoringAudit preparation and compliance supportHigh-level accuracy, attention to detail, and internal controls
Qualifications
Education & Experience
Bachelor’s degree in accounting or a related fieldMinimum of three (3) years of accounting experience; nonprofit accounting experience preferredCoursework or practical experience in accounting principles and bookkeepingTechnical Skills
Proficiency in Microsoft Office applications, especially Excel, Word, and OutlookExperience with MIP Cloud and other accounting software preferredAbility to use a ten-key calculator by touchProfessional Skills
Strong organizational and time-management skillsExcellent interpersonal, communication, and team-building abilitiesAbility to work under pressure and meet deadlines while maintaining a positive attitudeExceptional attention to detail and commitment to accuracyAdditional Requirements
Must have reliable transportation, a valid driver’s license, proof of insurance, and be bondable
Physical Requirements:
• Ability to bend and lift light objects
• Ability to sit for extended periods of time while viewing a computer monitor
• Capable of hearing and speaking to exchange information
• Seeing to read reports and data
• Ability to speak English
Company DescriptionSince 1981, Veterans Village of San Diego (VVSD), a nonprofit 501(c)(3) organization, has been dedicated to serving homeless veterans, their families, and those at risk of homelessness. Each year, VVSD supports thousands of military veterans and their families across San Diego County. Through comprehensive programs and services, we address the unique challenges that contribute to homelessness, providing individualized support to help veterans rebuild their lives and achieve stability.Company DescriptionSince 1981, Veterans Village of San Diego (VVSD), a nonprofit 501(c)(3) organization, has been dedicated to serving homeless veterans, their families, and those at risk of homelessness. Each year, VVSD supports thousands of military veterans and their families across San Diego County. Through comprehensive programs and services, we address the unique challenges that contribute to homelessness, providing individualized support to help veterans rebuild their lives and achieve stability. Read LessTitle: Controller
Department: Finance
Reports to: Chief Financial Officer
FLSA Status: Full-time, Exempt
Job Summary
The Controller is responsible for overseeing the day-to-day operations of the Finance Department for a nonprofit organization. This position provides leadership and supervision to finance and accounting staff and ensures the organization’s financial activities are accurate, timely, compliant, and aligned with generally accepted accounting principles, grant requirements, contract requirements, and internal policies.
The Controller is responsible for developing, maintaining, and improving the Finance Department’s daily, monthly, quarterly, and annual financial processes with minimal supervision. This includes oversight of accounts payable, payroll review, budgeting, grant and contract compliance, financial reporting, cost allocation, audit preparation, fund accounting, accounting systems, purchasing cards, and finance policies and procedures.
This position plays a critical role in ensuring strong internal controls, accurate financial reporting, timely reconciliations, compliance with federal, state, local, and funder requirements, and the effective management of restricted and unrestricted funding sources. The Controller works closely with leadership, program staff, fiscal monitors, grantors, and external auditors to support financial transparency, audit readiness, and organizational accountability.
Essential Duties and Responsibilities
The essential duties and responsibilities of the Controller include, but are not limited to, the following:
Oversees and supervises Finance and Accounting staff, including assigning work, monitoring deadlines, reviewing work product, and ensuring accountability within the department.Manages the day-to-day operations of the Finance Department, including accounting, accounts payable, payroll review, reconciliations, financial reporting, budgeting, and grant compliance activities.Creates, coordinates, and evaluates financial programs, processes, reports, and supporting financial information systems.Ensures compliance with grant agreements, contracts, federal regulations, state requirements, local reporting requirements, and funder guidelines.Coordinates the preparation of financial statements, financial reports, grant reports, special analyses, budget reports, and management reports.Ensures accounting records and financial systems are maintained in accordance with generally accepted accounting principles, fund accounting requirements, and internal control standards.Prepares annual reports and financial documentation required by funders, grantors, government agencies, and other external stakeholders.Prepares, reviews, and maintains annual budgets for different funding sources, programs, contracts, and grants.Reviews daily accounts payable activity to ensure expenses are properly coded and allocated by grant, fund, location, department, program, and sub-account.Reviews and approves bi-weekly payroll to ensure accuracy, proper allocation, and compliance with organizational procedures.Oversees the organization’s financial accounting software system and ensure the system is used effectively to support reporting, compliance, reconciliations, and internal controls.Oversees and administers company purchasing card activity, including review, documentation, coding, approval, and compliance with purchasing policies.Prepares and maintains monthly expense allocations, including direct costs, shared costs, and indirect cost allocations.Supports grant and contract billing, revenue recognition, reimbursement requests, and related financial reporting.Works with fiscal monitors, funders, government agencies, and external auditors as needed.Maintains Finance Department records, files, policies, procedures, schedules, reconciliations, reports, and supporting documentation.Creates, updates, and oversees the implementation of finance policies, procedures, internal controls, and process improvements.Ensures the Finance Department remains audit-ready by maintaining accurate records, supporting documentation, reconciliations, and compliance files.Maintains an understanding of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards under 2 CFR Part 200.Maintains an understanding of indirect cost rate agreements, cost allocation guidelines, allowable costs, unallowable costs, and federal grant compliance requirements.Monitors financial activity, identifies discrepancies, analyzes variances, and recommends corrective action when needed.Supports leadership with financial planning, forecasting, budget monitoring, risk assessment, and decision-making.Performs other duties as assigned.Company DescriptionSince 1981, Veterans Village of San Diego (VVSD), a nonprofit 501(c)(3) organization, has been dedicated to serving homeless veterans, their families, and those at risk of homelessness. Each year, VVSD supports thousands of military veterans and their families across San Diego County. Through comprehensive programs and services, we address the unique challenges that contribute to homelessness, providing individualized support to help veterans rebuild their lives and achieve stability.Company DescriptionSince 1981, Veterans Village of San Diego (VVSD), a nonprofit 501(c)(3) organization, has been dedicated to serving homeless veterans, their families, and those at risk of homelessness. Each year, VVSD supports thousands of military veterans and their families across San Diego County. Through comprehensive programs and services, we address the unique challenges that contribute to homelessness, providing individualized support to help veterans rebuild their lives and achieve stability. Read LessTitle: Lead Case Manager
Department: Grants Per Diem (GPD)
Reports to: GPD Program Manager I
FLSA Status: Full-time, Non-Exempt
The Lead Case Manager provides comprehensive, housing-focused case management for participants in transitional housing programs, including full assessments of physical, mental, and social needs. This role ensures that participants receive appropriate services aligned with their individualized service plans and that all actions comply with Grants Per Diem (GPD) Program guidelines. The Lead Case Manager also provides leadership to program staff, supports quality assurance, coordinates services, and ensures participant progress toward housing stability.
Duties and Responsibilities
Case Management & Participant Support
Conduct initial and ongoing assessments of participant needs, including housing, income, benefits eligibility, education, life skills, employment, and wellness.Develop individualized housing stability plans using a progressive assistance approach, leveraging each participant’s strengths, and identifying barriers.Conduct regular meetings with participants, review case files weekly, and monitor progress toward goals.Provide crisis intervention and immediate support when necessary.Explain GPD, VA, and community services to participants and establish realistic milestones for stability.Coordinate supportive services within the agency and link participants to public benefits and community resources (e.g., medical, mental health, legal, social services, veterans’ benefits).Maintain accurate, complete, and timely participant records in accordance with agency standards and best practices.Ensure all required documentation is properly maintained in HMIS and Welligent.Program Leadership & Team Support
Work with the Program Manager to hire, train, manage, and evaluate case management staff.Oversee program and contractual outcomes, including planning, workload distribution, and meeting performance benchmarks.Ensure program quality assurance through data tracking, reporting, and file audits.Provide daily support, guidance, and mentorship to case managers, promoting collaboration and a positive team dynamic.Develop and facilitate program trainings and workshops for both clients and staff.Administrative & Agency Responsibilities
Track and record outcome data for required reports.Attend scheduled staff meetings, trainings, and agency-wide events.Share program updates, policy changes, and new procedures with the team.Perform other duties as assigned by the supervisorCompany DescriptionSince 1981, Veterans Village of San Diego (VVSD), a nonprofit 501(c)(3) organization, has been dedicated to serving homeless veterans, their families, and those at risk of homelessness. Each year, VVSD supports thousands of military veterans and their families across San Diego County. Through comprehensive programs and services, we address the unique challenges that contribute to homelessness, providing individualized support to help veterans rebuild their lives and achieve stability.Company DescriptionSince 1981, Veterans Village of San Diego (VVSD), a nonprofit 501(c)(3) organization, has been dedicated to serving homeless veterans, their families, and those at risk of homelessness. Each year, VVSD supports thousands of military veterans and their families across San Diego County. Through comprehensive programs and services, we address the unique challenges that contribute to homelessness, providing individualized support to help veterans rebuild their lives and achieve stability. Read Less