JOB SUMMARY:
Under the general direction of the Director of Staff Resources, this position is responsible for the full-cycle administration of payroll and employee benefits, with a primary focus on accuracy, compliance, and employee support. This position serves as the internal subject matter expert for payroll processing in ADP, supports employees with ADP system issues, maintains all employee records within ADP, and is fully responsible for benefits administration, including planning and executing the annual open enrollment process.
Duties and Responsibilities:
Provide internal Staff Resources support for staff and membership, with an emphasis on confidentiality. Process and manage bi-weekly payroll and perform payroll-related tasks, in compliance with federal, state, local, and IRS requirements, including updating state tax rates and processing quarterly reports. Research, resolve, and respond to payroll discrepancies and employee inquires in a timely manner.Ensure time and attendance information is accurate in the payroll system.Partner with Finance for payroll reconciliation, report, and audit support.Maintain payroll documentation in accordance with record retention and audit requirements.Generate standard and custom reports related to payroll, benefits, and workforce data.Coordinate database management by maintaining accurate employee records in the HRIS and physical files, ensuring data integrity and confidentiality. Serve as the primary point of contact for employee ADP system support, assisting with login issues, self-service functions, and troubleshooting.Provide exceptional customer service to employees regarding payroll, benefits, and ADP-related inquiries.Coordinate aspects of employee and member benefit plans/programs processing.Coordinate the staff wellness initiative including planning challenges, organizing onsite events, and coordinating educational webinars.Prepare employee correspondence in partnership with Staff Resources leadership.Respond to written and oral inquiries regarding verification of employment, wages, unemployment compensation & worker’s compensation claims, in a manner that is consistent and ensures that liability is minimized.Maintain strict confidentiality of all employee data and sensitive information.Participate in payroll, benefits, or HRIS-related process improvements or system enhancements.Provide administrative support for all HR responsibilities.
Goals and Objectives:
All Staff Resource related activities are kept confidential, and in alignment with support to the strategic objectives of the Federation.Time and attendance information is recorded accurately and efficiently.Payroll is processed accurately and in compliance with federal, state, local, and IRS requirements.Benefits are effectively administered and processed accurately.Open Enrollment is executed successfully, with clear communication and a seamless employee experience.Support is provided to employees at all levels which bolsters positive employee relations and ensures absolute confidentiality. The Federation maintains compliance with all federal, state and local employment related laws.Effective in administration support to the Staff Resources Department.Employee records are accurately maintained.Exceptional customer service is provided, and member relationships are enhanced.Communication with members and staff is effective and professional.Relationships with Directors and other staff are productive and promote a positive team environment.Assistance is provided to other department members when needed.Required Knowledge, Skills & Abilities:
Familiarity with federal, state and local laws relating to Human Resources and Payroll is strongly preferred.Requires the ability to interact effectively with people at all levels of the organization and the demonstration of informal leadership ability with absolute confidentiality. Proficient in the use of Microsoft Office Suite including Excel and PowerPoint or similar software and the use of HRIS systems. Must display a positive attitude and work with an energetic mindset and willingness to be helpful.Highly skilled in both verbal and written communication.Excellent interpersonal and customer service skills.Strong organizational skills and attention to detail.Working understanding of human resource principles, practices and procedures.Excellent time management skills with a proven ability to meet deadlines.Ability to function well in a high-paced and at times stressful environment.Education and Experience:
High School Diploma or equivalent required; bachelor’s degree in HR, Finance, or related field preferred.Minimum of 2-3 years of experience in payroll, benefits, and HRIS administration, preferably using ADP.Relevant certifications (SHRM-CP, PHR) preferred.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift)US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.
JOB SUMMARY:
This position provides direct assistance to the Chief Veterinary Officer and the Equine Drugs and Medications Program in general.
Duties and Responsibilities:
Assist members with equine drug and medication questionsAssist with the stall side appAssist with FEI Permitted Treating Veterinarian Acceptance ProcessAssist with FEI Permitted Treating Therapist Acceptance ProcessAssist with Horse Show Schedules Assist with Medication Report Form Searches and AnalysisAssist with development of materials and Equine Drugs & Medication Rules and presentations.Maintains records as assigned.Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.Responds to and resolves administrative inquiries and questions.Coordinates and schedules travel, meetings, and appointments.Prepares agendas and schedules for meetings.Records and distributes minutes or other records for meetings.Maintains a system for recording expenses.Exceptional member service is provided, and member relationships are enhanced.Communication with members and staff is effective and professional.Relationships with Directors and other staff are productive and promote a positive team environment.Assistance is provided to other department members when needed.Performs other related duties as assigned.
Required, Knowledge, Skills & Abilities:
Excellent verbal and written communication skills.Excellent interpersonal and customer service skills.Proficient in Microsoft Office Suite or related software.Excellent organizational skills and attention to detail.Basic understanding of clerical procedures and systems such as recordkeeping and filing.Ability to work independently.
Education and Experience:
High School diploma or equivalent preferred. Some college preferred.Two years clerical or customer service experience preferred.Equine background or pharmaceutical background preferred.Pharmacy Technician experience preferredPhysical Requirements:
Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift)US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups
Read LessWe are seeking a Software Product owner with experience and a proven track record of Product Ownership or Management with the ability to get up to speed on custom built products and hit the ground running. The ability to provide value and bridge the gap between business stakeholders and the software development team is a must.
Duties and Responsibilities:
Develop Expertise in USEF software products including AHSD, USEF website, and Mobile Applications.Work with Project Manager and Staff to ensure that requested projects and changes fit into the overall structure and purpose of USEF products.Evaluate initial customer feature requests to determine level of effort in close collaboration with Senior Developers. Understand and clarify customer needs and requests and translate them into product requirements and business use case documents.Present features at project prioritization stage gate meetingsEnsure requirements are fully understood and that implementation plans match expectations.Business knowledge base for Development Team to clarify project specifications.Write and Refine user stories/tasks for development team.Responsible for Data Integrity in USEF SystemsThink ahead and recommend changes to keep products naturally evolving and moving forward in alignment with the Federation’s strategic plan.Manage the product backlog and prioritize based on changing requirements.Provide training and documentation/workflows on USEF products and features to staff.Provide exemplary customer service to staff and members, with an emphasis on being helpful and finding resolutions that comply with the Federation’s strategic plan and information technology policies.Required, Knowledge, Skills & Abilities:
Analytical and problem-solving skills with a sharp attention to detail.Ability to set priorities and maintain effectiveness at varying tasks.Ability to meet deadlines.Excellent knowledge of user-centered design principles.Ability to show initiative and be resourceful when creating solutions.Ability to maintain performance under pressure.Excellent organization and communication skills. Typing 20 wpm. Computer & Software Proficiency and Microsoft Office knowledge required.Windows OS, JIRA, and SQL Server knowledge a plusWorking hours from 8:30am to 5pm.Extended hours of availability, including some nights and weekends.Education and Experience:
Bachelor’s degree or equivalent IT experience3-4 years experience working within an agile development teamPhysical Requirements:
Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift)US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.
Read LessJOB SUMMARY:
Under the direction of the Creative Director, this position is responsible for creating and revising designs for the Federation; liaising with managers, clients and printers; overseeing all aspects of design both for web and print production; Able to multitask with end result of bringing many graphic design projects to completion with accuracy, efficiency, and consistently meeting deadlines.
Duties and Responsibilities:
In-house design of visual communications:
Assists Creative Director with design creation and magazine production & branding.Communicates with in-house clients regarding design needs.Fulfills design work orders for a variety of visual communication projects including the design and development of e-blast images, media kits, promotional materials, web banners/pages, logos, social media, and other media publications. Revises and reviews forms/documents to ensure branding is consistent.Obtains price quotes from external printing companies.Communicates with printing companies regarding printing requirements and status of printing projects.Adheres to project timelines and verifies all deadlines are being metProvides status reports to management and others as necessary.Consults with IT department regarding web design requirements.Designs and creates editorial sections for US Equestrian magazine. Participates in staff meetings regarding magazine content.Designs ads for advertisers as requested.Any other duties as assigned by the direct supervisor and/or upper management.Delegating design tasks as needed and providing support for junior level designer(s)Attend meetings as needed if the Creative Director is unable to be present.Process and approve vendor & freelance invoices as needed.Branding of visual communications is consistent with Marketing objectives and guidelines.Designs are created within required timeframes.Relationships with managers, clients and printers result in quality design production and minimized costs. Attend press checks as needed.Knowledge of design programs and techniques is kept current.Attention to visual detailsStrong aesthetic skills with the ability to combine various colors, fonts and layoutsRequired, Knowledge, Skills & Abilities:
Exceptional written communication skills (i.e. spelling, grammar, proper formatting, proofreading, e-mail etiquette, etc.).Proficient in Illustrator in creating and manipulating vector images.Proficient in Photoshop to manipulate photographs and other digital images.Proficient in InDesign in the layout of digital and print publicationsKnowledge of social media design.Proven ability to demonstrate creativity in design.Excellent time management skills working in a fast paced team environment.Adaptable quick learner who is highly self-motivated.Able to take projects from start to finish with minimal supervision. Proven ability to handle multiple projects at one time and meet tight deadlines.Basic proficiency in Microsoft Office software, specifically Outlook, Word, Excel, and PowerPoint.
Education and Experience:
Bachelor’s degree in graphic design or closely related field such as Visual Communications, Graphic Technology, Web Design, Art, Advertising, etc.Associate’s degree in aforementioned fields plus three to five years of experience or six years of directly related experience alone may substitute for Bachelor’s Degree.Proficiency in InDesign, Photoshop, Illustrator is required.Experience with After Effects is a plus but not required.Three to five years of graphic design experience in an in-house creative department or design firm is preferred.Physical Requirements:
Must be capable of sedentary work at a computerMust be capable of fine, repetitive hand movements such as would be used in controlling a computer mouse.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.
Read LessThis position supports the Federation’s mission and vision by demonstrating a commitment to exemplary member service, as well as a collaborative spirit, equality, fairness, respect, and accountability.
JOB SUMMARY:
This position manages cases, documents and investigates facts to ensure all relevant information is considered for alleged rule violations and performs work associated with various departmental projects.
Duties and Responsibilities:
Researching information related to the case.Drafting correspondence and notifications.Investigating facts to ensure all relevant information is considered.Effectively communicate with other staff and departments on rule questions and guidance on how to proceed with certain violations. Corresponding with parties regarding rules, bylaws, procedures and the regulatory process. Processes alleged rule violations including: violations related to the USEF Drugs and Medications rules, disciplinary action complaints, NGB compliance complaints and opportunity to participate complaints.Testifies before the Hearing Committee when necessary and works with the General Counsel on Federation casesEnsures documents/cases are effectively documented and processed according to appropriate procedure.Processes non-negotiable funds and changes in amateur/professional status upon assignment by Director.Assist the Director with processing pre and post hearing motions.Conduct Interviews of witnesses, document interviews and phone conversations, and obtain affidavits. Organizing and tracking file deadlines.Creating and maintaining reports related to files processed. Preparing for hearings by copying, making evidence books and exhibit lists, and preparing the hearing room. This includes creating electronic evidence books when hearings are held via video conference. Assisting the Director with preparing findings and penalty submissions.Updating and maintaining cases using the departments case management system. Providing customer service by answering questions related to disciplinary action complaints, NGB compliance complaints and opportunity to participate complaints, alleged rule violations, informal resolutions, complaints/reports, rules and bylaws related to the department and suspensions.Sends out correspondence from the FEI to members regarding violations of the FEI Rules. Processing requests from members to change their membership status in compliance with Federation rules. Draft and send responses to emails received in the Amateur Inquiry email folder. Processing non-negotiable funds received from competitions or from the USEF Finance Department. Correspond and meet with Executive and Senior Staff members regarding files. Providing assistance to the Director on Competition License Application Disputes. Providing assistance to the Director on Licensed Official Exemption Requests.Participates in the development of new policies and procedures to promote consistency and efficiency, and reduce risk of further litigation.Process suspension relief requests for horses involved in pending casesProcesses Warning Cards.Providing assistance to other Case Managers when necessary.Required, Knowledge, Skills & Abilities:
Strong verbal and written communication skills.Ability to diffuse difficult member situations.Ability to work independently and maintain impartiality.Ability to work with highly sensitive information and maintain confidentiality.Ability to effectively operate basic office equipment (i.e. copier, fax, etc.)Accurate data entry skills. Proficiency in Microsoft Office applications, specifically Word, Excel, and Access.Strong attention to detail and organizational skills.Ability to work effectively as a team member with other staff in the department.Education and Experience:
High School diploma or equivalent preferred.Two years clerical or customer service experience preferred.Some college preferred.Legal, case management, witness interviewing, or horse services experience preferred.Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two-person lift)US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.
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