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  • University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator Job Profile Title Financial Administrative Coordinator Job Description Summary Provide financial and operational support to the faculty, students, and staff of several cancer research oriented basic and translational science entities. This role includes day-to-day operational responsibilities that involve updating databases/ systems, accounting and assisting in financial transactions, supporting research operational activities, etc. Job Description Provide financial and operational support within the Business Office for the Department of Cancer Biology (CBIO), the Abramson Family Cancer Research Institute (AFCRI), and the Penn Center for Genome Integrity (PCGI). Assist in data entry across systems that support business office activity. Scan and file financial documents in conjunction with the electronic filing system of the Business Office. Process updates to our chart of accounts file and maintain consolidated Business Office and deliverables calendar. Generally, support business office processes including support of sponsored programs, operating and strategic investment funds, gifts, endowments, discretionary funds, etc. Provide general support of human resources function. Assist in the maintenance of sound financial reporting for AFCRI, CBIO, and PCGI. Process budgets, journal entries and salary reallocations identified by management team. Review and approve purchase requisitions and Concur travel reimbursement requests in accordance with funding source and policy considerations. Participate in the accounts payable function, which includes purchasing card procurement (ProCard) use, relieving encumbrances, verifying costs, gathering documentation, researching/resolving invoice holds, and processing hierarchy updates. Edit and create Excel spreadsheets, draft messages, and work in a wide variety of secured systems that support financial, research administration, human resource, and operational functions. Handle highly confidential information with appropriate level of discretion. Job Responsibilities + Provide general financial and operational support to the business office team + Process journal entries; salary reallocations; review and approve purchase requisitions and Concur travel reimbursement requests, Manual Journals, Budget Journals + Assist with Grant Progress Reports + Preparation of monthly financial reports and encumbrance review + Maintain department chart of accounts and consolidated business office and deliverables calendar + Participate in the accounts payable function - ProCard use, relieving encumbrances, verifying costs, researching/resolving invoice holds + Assist in data entry across systems that support business office activity + Work in wide variety of secured systems; edit and create Excel spreadsheets + Process documentation and perform general data entry + Other duties and responsibilities as assigned Qualifications + High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required. + College coursework or degree preferred. + Two to three years of accounting/finance/business experience or combination of education and experience with knowledge in sponsored projects preferred. + Experience working with varied financial systems preferred. + Strong background in MS Office suite of products required, with a heavy focus on MS Excel. + Strong interpersonal, organizational, and writing skills desired. Ability to maintain confidentiality with respect to highly sensitive data required. + Ability to Communicate professionally with staff, faculty, and students + Ability to manage competing deadlines required. + Flexibility to learn new systems and adjust to new policies/procedures required. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $21.15 - $26.44 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law. Read Less
  • University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Project Manager B: Protocol Development, Clinical Statistics and Data Analyses Job Profile Title Manager Research Project B Job Description Summary Responsible for both strategic planning and day to day management of complex and broad range of projects conducted with collaborators both internal and external to University. Take leadership role in developing study protocols, writing grants, managing the detailed operations of projects, analyzing qualitative and quantitative data, cultivating close relationships with community partner organizations, and drafting/editing manuscripts for submission to peer-reviewed journal. Job Description Job ResponsibilitiesInvestigator Initiated Protocol/Study Specific· Collaborate with Cardiac Surgeon/PIs to define study objectives and requirements on investigator initiated clinical trials(IDE and IND)· Design and draft detailed investigator initiated protocols (including eligibility, screening, study assessments) that complywith regulatory standards· Design and draft informed patient consent forms specific to each investigator initiated protocol· Liaisons with statisticians, Surgeon PIs, co-investigators, clinical trials support staff on all trials· Expand non-scientific sections of protocols with minimal oversight· Review and revise investigator initiated protocols based on feedback from federal, state and local regulatory authorities.Prepare annual reports for regulatory authorities.· Provide ongoing training and study start-up for investigator initiated studies· Develop study specific case report forms (CRF) with statistical input. Standardize data type specifications to align withElectronic Data Capture (EDC) requirements and clinical trial objectives.· Develop on-line clinical trial management data bases to monitor and analyze clinical trial study requirements and dataanalysesStudy Start-up for Investigator Initiated Studies· Independently prepare and negotiate clinical trials budgets with external sponsors· Conduct study qualification visits for multi-site studies· Conduct study initiation visits for all sites (including UPHS facilities)· Develop detailed data transfer specifications for acquiring external data transfer from participating sitesStudy Monitoring/Compliance for Investigator Initiated Studies· Responsible for ensuring timely and accurate completion of Serious Adverse Events (SAEs) and Adverse Events (AEs) atparticipating sites (UPHS and external locations)· Monitor participating sites for protocol compliance and deviations with reports to regulatory authorities as required· Issue and resolve queries from various data sources (medical coding, medical history, adverse events, procedures andmedical devices)Statistical and Study Related Analyses· Review of emerging clinical data and trends in cardiac surgery· Design complex surgical outcomes databases· Analyze complex surgical outcomes databases· Integrate database systems with statistics programs using SAS, Stata and other tools· Perform complex programming using large databases of more than 1 million records and nationwide hospital data sets foruse in health services research and quality analyses. Create analytic files. Develop the standard statistical algorithms forhypothesis testing· Supervise students, Penn Surgery residents, fellows, lab members and mentor them in design of data base systems.NIH Grant and Manuscripts - Technical Writing· Prepare sections of NIH grant application and manuscripts specific to Significance, Statistical Methods, Analyses, Findings,Conclusions, References in collaboration with the faculty PI Qualifications- Master of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.- Experience with clinical research protocols essential- Familiarity with regulatory processes (GCP) for clinical protocols and informed consent development This position is contingent upon grant funding Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $66,000.00 - $81,441.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law. Read Less
  • University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator Job Profile Title Financial Administrative Coordinator Job Description Summary The position provides comprehensive financial, administrative, and operational support to ensure effective business office functions. This role is responsible for financial transaction processing, reporting, reconciliation, and supporting budgeting activities while maintaining compliance with organizational policies and procedures. The position requires strong attention to detail, excellent organizational skills, and the ability to interact effectively with a wide range of stakeholders. Job Description Job Responsibilities * Manage and reconcile procurement card (PCARD) and meeting card transactions in accordance with established policies. * Enter, review, and process expense reimbursements in Concur, ensuring compliance with institutional guidelines. * Utilize Business Objects or similar reporting tools to reconcile financial data and identify discrepancies or anomalies. * Coordinate purchasing activities, including ordering goods and services and ensuring proper documentation. Process supplier invoices and payments and assist with onboarding new vendors in the financial system. * Run and distribute monthly financial (BEN) reports to administrative units to support budget monitoring and decision-making. Prepare and process journal entries with appropriate documentation and approvals. * Collaborate with internal and external stakeholders to support business office operations and resolve issues. Compile faculty correspondence and assist in the preparation and coordination of budget books and related materials. * Provide support for budgeting processes, including data input and analysis using tools such as SmartView. * Respond to non-technical inquiries, troubleshoot issues, and route communications to appropriate contacts. * Distribute incoming mail and checks in a timely and secure manner. * Perform additional duties as assigned. Qualifications * High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $21.52 - $30.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay Read Less
  • University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator Job Profile Title Financial Administrative Coordinator Job Description Summary The position provides comprehensive financial, administrative, and operational support to ensure effective business office functions. This role is responsible for financial transaction processing, reporting, reconciliation, and supporting budgeting activities while maintaining compliance with organizational policies and procedures. The position requires strong attention to detail, excellent organizational skills, and the ability to interact effectively with a wide range of stakeholders. Job Description Job Responsibilities + Manage and reconcile procurement card (PCARD) and meeting card transactions in accordance with established policies. + Enter, review, and process expense reimbursements in Concur, ensuring compliance with institutional guidelines. + Utilize Business Objects or similar reporting tools to reconcile financial data and identify discrepancies or anomalies. + Coordinate purchasing activities, including ordering goods and services and ensuring proper documentation. Process supplier invoices and payments and assist with onboarding new vendors in the financial system. + Run and distribute monthly financial (BEN) reports to administrative units to support budget monitoring and decision-making. Prepare and process journal entries with appropriate documentation and approvals. + Collaborate with internal and external stakeholders to support business office operations and resolve issues. Compile faculty correspondence and assist in the preparation and coordination of budget books and related materials. + Provide support for budgeting processes, including data input and analysis using tools such as SmartView. + Respond to non-technical inquiries, troubleshoot issues, and route communications to appropriate contacts. + Distribute incoming mail and checks in a timely and secure manner. + Perform additional duties as assigned. Qualifications + High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $21.52 - $30.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law. Read Less
  • University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Assistant Director for Graduate Programs Job Profile Title Coordinator C Job Description Summary The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. Penn Carey Law offers a distinctive approach to legal education that emphasizes cross-disciplinary study, collaboration, and curricular innovation. Its highly interdisciplinary faculty achieves scholarly excellence while fostering a shared commitment to advancing the understanding of the law. The result is a vibrant intellectual community that bridges traditional academic boundaries within a renowned culture of collegiality, making Penn Carey Law School an extraordinarily supportive academic environment for students, faculty, and staff. Each year, Penn Carey Law attracts outstanding legal practitioners and scholars from around the world to its LLM, LLCM, SJD, and Visiting Scholars Programs. The Office of Graduate Programs is responsible for recruiting, matriculating, and supporting these students and scholars; delivering exceptional academic and co-curricular programming; and cultivating strong relationships with alumni. Reporting to the Assistant Dean for Graduate Programs, the Assistant Director supports the mission and strategic goals of the Office of Graduate Programs and the law school. The Assistant Director represents the law school throughout the graduate admissions process, both on campus and internationally, and provides critical organization, analytical and operational support across all stages of the recruitment, admissions, enrollment, and student engagement. The ideal candidate is a dynamic, detail-oriented professional with strong interpersonal, organizational, and public speaking skills, and a demonstrated ability to work effectively in a fast-paced, international academic environment. Job Description The Assistant Director will be responsible for, but not limited to the following Recruitment and Admissions * Counsel prospective students via email, phone, and in-person or virtual appointment regarding the admissions and enrollment processes. * Manage, track, and report admissions data using UNITE and other databases. * Review files and make admissions and scholarship recommendations as assigned by Assistant Dean. Communications and Representation * Assist with the development and updates of the viewbook, marketing materials, and other prerecruitment collateral. * Coordinate on-campus visits for prospective and accepted students. * Support the planning and execution of Admitted Student Week, Pre-Term, and other on-campus and virtual events. * Represent Penn Carey Law at domestic and international recruitment events; evening, weekend, and international travel are required. Student Life * Collaborate with law school and university partners to plan social, cultural, and professional events that support onboarding, community-building, networking, and student well-being for LLM, LLCM, SJD students and Visiting Scholars. * Coordinate with departments, including Financial Aid, Registrar, Student Affairs, Off-Campus Housing, and International Student and Scholar Services (ISSS) regarding the enrollment and orientation processes. Operations and Data Management * Support the Graduate Programs Coordinator in processing more than 1,400 applications annually for the LLM, LLC, SJD, and Visiting Scholar programs across UNITE and other application platforms. * Assist the Associate Director with all social, co-curricular, surveys, and workshops. * Prepare and produce statistical reports for internal planning and external reporting purposes. Other Duties * Perform additional responsibilities as assigned. Candidate Qualifications We seek candidates who are reliable, adaptable, and committed to continuous learning and professional growth, with a demonstrated record of successful collaboration in a professional setting: The successful candidate will have: * A Bachelor's degree (required), with a Master's Degree preferred. * Two to four years of progressively responsible experience in higher education administration, with admissions experience preferred, * Strong proficiency in Excel and admissions databases such as UNITE. * Experience working in an international or globally focused environment and engaging with individuals from diverse cultural and geographic backgrounds. * Excellent organizational, analytical, written, and verbal communication skills. * The ability to build and maintain strong professional relationships with faculty, staff, students, alumni, and external partners. * Foreign language skills and international work experience are valued but not required. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. For clarity, this includes not discriminating on the basis of ethnicity, gender, gender identity or expression, and military status as required by the American Bar Association Standard 205. Job Location - City, State Philadelphia, Pennsylvania Department / School Law School Pay Range $64,500.00 - $76,500.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay Read Less
  • Venue Sales & Event Coordinator  

    - Philadelphia
    University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Venue Sales & Event Coordinator Job Profile Title Administrative Assistant B, University Museum Job Description Summary Reporting to the Director of Venue Sales and Events, the Venue Sales and Events Coordinator is responsible for handling rental events in the Museum that are assigned to them. The coordinator will be responsible for handling events, including student events and rental events for parties of all sizes. During events, the coordinator will work closely with Catering, Security, and Building Operations, and any other vendors related to the event to ensure professional and excellent customer service. The position is four to five days per week, working occasional nights and weekends. Job Description Job Responsibilities + Oversee a portfolio of events assigned to the position, from start to finish. + Work closely with private clients and internal University and Museum clients, helping create seamless events for the constituents, including planning and logistics. + Support the Director in activities and events relating to the department. + Provide hands on support to catering and facilities teams when needed to ensure excellent service and be present at events from start to finish. + Complete administrative duties as needed, including contracts, invoices, follow up correspondence, photography, social media presence, office supplies, and others as needed, using Altru or equivalent CRM software. + Additional duties as assigned. Qualifications + High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required. + Attention to detail and the ability to balance multiple projects simultaneously are required. + Must be a team player and comfortable working in a busy, noisy environment; previous event management experience required. + The candidate must have the ability to make decisions within the scope of responsibility, be highly reliable and dependable. + The ability to occasionally work during evenings or weekends is required. + The work environment typically includes sitting at a desk or table, standing, walking, and stooping. Occasional lifting of 25 to 50 lbs. No supervisory responsibilities. Application Requirement + A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV ; multiple documents are allowed. **Please note that this position is a bargaining unit position represented by a labor union. Job related responsibilities, duties, qualifications, and compensation associated with this position are determined by a collective bargaining agreement. Job Location - City, State Philadelphia, Pennsylvania Department / School University Museum Pay Range $17.98 - $21.63 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law. Read Less
  • Academic Services Coordinator  

    - Philadelphia
    University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Academic Services Coordinator Job Profile Title Coordinator, Program Job Description Summary This role coordinates all aspects of routine to complex projects/activities for department. Specific tasks may include maintaining budget for project(s)/activities, arrange all logistics for related events, writing related correspondence/reports, researching related topics, including conducting library/internet searches; perform some analysis of data. Job Description Job Responsibilities + Serve as a primary coordinator for curriculum administration working directly with course directors and other team members in the Office of Academic Affairs. Compile and format course presentations and exams; post course contents and grades to administrative databases including Examsoft, Canvas and axiUm; generate grade reports; and administer key softwares for attendance tracking and video capture of educational activities; exam proctoring and coordinating proctoring needs with other PDM administrative support staff, as needed. + Serve as a primary administrative point of contact for students related to all course-specific matters, and provide secondary support as needed for courses administered by other PDM departments. + Provide administrative support for PDM educational enrichment initiatives including Honors and Life Long Learning programs + Provide administrative support for PDM Office of Academic Affairs operations, including but not limited to design and maintenance of course and clinic scheduling, absence monitoring, and serving as administrative liaison for PDM and/or University education committees. + Other duties as assigned. Providing quality community experiences; exemplifying above and beyond support for each other. Qualifications + Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Dental Medicine Pay Range $23.80 - $26.44 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law. Read Less
  • University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Director for Student Development, Student Affairs Job Profile Title Associate Director D, Student Services, Advising Job Description Summary The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania, and a supportive intellectual community for our scholars, staff, and students alike. The Student Affairs Office is charged with defining and developing this internal culture of Penn Carey Law's student-focused community. The Director for Student Development leads strategic initiatives that promote respectful dialogue, collaborative engagement, and the development of professional identity among law students. Through thoughtful programming, collaborative partnerships, and informed advising, the Director works to embed values of professionalism and civil discourse into the full student experience at the Law School. The Director of Student Development is a full-time position, reporting to the Associate Dean of Students, and collaborating extensively with the Student Affairs team and other Penn Carey Law student services departments. This position has responsibilities in the following areas: Job Description Strategic + Support a coherent and collaborative approach to Student Affairs services around student professional identity and civil discourse. + Lead the Professionalism Working Group and partner committees to shape policies and programs that embed professionalism and constructive dialogue across the student experience. + Represent the Law School in university-wide efforts related to civil discourse. Student Development and Professional Identity Formation + Develop and implement workshops, speaker series, and resources that support students' growth as ethical, professional legal practitioners. + Collaborate with the Office of Career Strategy, Toll Public Interest Center, Externship office, faculty, and student leaders to coordinate professionalism training across all student programming, including Orientation; pro bono, clinical, and externship training, and leadership development programming. + Serve as a resource for students navigating questions of professional conduct, ethical decision-making, and identity formation within the legal field. + Partner with the Director for Student and Community Engagement to support student organizations in modeling professional norms and inclusive leadership. + Prepare sessions for the 1LAP cohort and new student Orientation focused on professional identity formation, networking, authenticity, inclusive leadership, and professionalism skills across a variety of legal practice settings. + Support the academic programming and leadership development for merit scholarship programs, including Levy Scholars, Silverman Scholars, and the Franklin Scholars, to guide academic enrichment, mentorship, and professional development opportunities for Scholars. + With the Director of Student Engagement, shape and enhance the Morris Fellows program in partnership with Student Affairs and Admissions, building a more intentional framework for mentor preparation, regular communication, and sustained community‑building between incoming students and their upper‑level mentors. + Provide strategic oversight of the Law School's Inn of Court, building a deep understanding of the Inn of Court's mentorship‑focused mission and, in collaboration with Student Affairs and the Inn's judicial leaders, take on increasing responsibility for planning, operations, and member engagement with the goal of fully managing the program within two years. Leverage Inn of Court program to cultivate mentorship opportunities, professional networking, and experiential learning that reinforce values of professionalism and professional dialogue. Academic Activities and Civil Discourse + Design and facilitate programs across all class years and throughout the academic year that encourage respectful dialogue across ideological, cultural, and political differences. Work in collaboration with Graduate Programs and Master in Law Programs to offer dialogue opportunities across degree programs. + Collaborate with faculty, student groups, and external speakers to host forums, debates, and roundtables on complex legal and societal issues. + Advise and strengthen student‑led journals by supporting editorial leadership, fostering scholarly excellence, and serving as a leadership resource for inclusive problem-solving. + Develop programming that introduces the concept of civil discourse to 1L students during Orientation and sets discourse expectations for the year + Utilize restorative practices and conflict resolution techniques to support constructive engagement in moments of tension or disagreement. + Support individual students on discourse and expression issues. Work in partnership with the Associate Dean of Students when student conflict touches upon broader community dynamics. + Serve as primary liaison with the University's dialogue offices, including but not limited to, the Open Expression, Office of Equal Opportunity, Office of Religious and Ethnic Interests (Title VI), and the Paideia program. Student Affairs and Career Strategy + Assist as needed with key Student Affairs events, including Orientation, community events, graduation, and more. + Engage in regular meetings with members of the Student Affairs team, individually and as a group, to ensure the continuation of a collaborative and engaged office. + Work closely with Office of Career Strategy professionalism liaison to ensure relevant programming is well-coordinated. + Collaborate consistently with the Office of Career Strategy through individual and group meetings to advance shared goals and reinforce a student‑focused office culture. Other duties as assigned REQUIREMENTS: + Demonstrated record of at least five to seven years of progressively responsible leadership in student development, higher education, or legal professional training. + Experience designing and implementing programs that foster professional identity formation, civil discourse, and values-based engagement, preferably in the legal profession. + Experience supporting students from a variety of backgrounds, including across a range of cultural, socio-economic, or professional experiences. + Background in institutional management, student services, or the legal industry is valuable. + Strong understanding of the professional legal environment and its expectations for emerging practitioners is preferred. + Excellent portfolio of events and programs that establish an ability to think creatively about student development and an ability to collaborate across a variety of systems and organizational situations. + Bachelor's degree required, Masters or JD preferred, with concentration in higher education, or a related field. Knowledge of legal education highly desirable. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. For clarity, this includes not discriminating on the basis of ethnicity, gender, gender identity or expression, and military status as required by the American Bar Association Standard 205. Job Location - City, State Philadelphia, Pennsylvania Department / School Law School Pay Range $79,500.00 - $105,000.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law. Read Less
  • University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Director for Student Development, Student Affairs Job Profile Title Associate Director D, Student Services, Advising Job Description Summary The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania, and a supportive intellectual community for our scholars, staff, and students alike. The Student Affairs Office is charged with defining and developing this internal culture of Penn Carey Law's student-focused community. The Director for Student Development leads strategic initiatives that promote respectful dialogue, collaborative engagement, and the development of professional identity among law students. Through thoughtful programming, collaborative partnerships, and informed advising, the Director works to embed values of professionalism and civil discourse into the full student experience at the Law School. The Director of Student Development is a full-time position, reporting to the Associate Dean of Students, and collaborating extensively with the Student Affairs team and other Penn Carey Law student services departments. This position has responsibilities in the following areas: Job Description Strategic * Support a coherent and collaborative approach to Student Affairs services around student professional identity and civil discourse. * Lead the Professionalism Working Group and partner committees to shape policies and programs that embed professionalism and constructive dialogue across the student experience. * Represent the Law School in university-wide efforts related to civil discourse. Student Development and Professional Identity Formation * Develop and implement workshops, speaker series, and resources that support students' growth as ethical, professional legal practitioners. * Collaborate with the Office of Career Strategy, Toll Public Interest Center, Externship office, faculty, and student leaders to coordinate professionalism training across all student programming, including Orientation; pro bono, clinical, and externship training, and leadership development programming. * Serve as a resource for students navigating questions of professional conduct, ethical decision-making, and identity formation within the legal field. * Partner with the Director for Student and Community Engagement to support student organizations in modeling professional norms and inclusive leadership. * Prepare sessions for the 1LAP cohort and new student Orientation focused on professional identity formation, networking, authenticity, inclusive leadership, and professionalism skills across a variety of legal practice settings. * Support the academic programming and leadership development for merit scholarship programs, including Levy Scholars, Silverman Scholars, and the Franklin Scholars, to guide academic enrichment, mentorship, and professional development opportunities for Scholars. * With the Director of Student Engagement, shape and enhance the Morris Fellows program in partnership with Student Affairs and Admissions, building a more intentional framework for mentor preparation, regular communication, and sustained community‑building between incoming students and their upper‑level mentors. * Provide strategic oversight of the Law School's Inn of Court, building a deep understanding of the Inn of Court's mentorship‑focused mission and, in collaboration with Student Affairs and the Inn's judicial leaders, take on increasing responsibility for planning, operations, and member engagement with the goal of fully managing the program within two years. Leverage Inn of Court program to cultivate mentorship opportunities, professional networking, and experiential learning that reinforce values of professionalism and professional dialogue. Academic Activities and Civil Discourse * Design and facilitate programs across all class years and throughout the academic year that encourage respectful dialogue across ideological, cultural, and political differences. Work in collaboration with Graduate Programs and Master in Law Programs to offer dialogue opportunities across degree programs. * Collaborate with faculty, student groups, and external speakers to host forums, debates, and roundtables on complex legal and societal issues. * Advise and strengthen student‑led journals by supporting editorial leadership, fostering scholarly excellence, and serving as a leadership resource for inclusive problem-solving. * Develop programming that introduces the concept of civil discourse to 1L students during Orientation and sets discourse expectations for the year * Utilize restorative practices and conflict resolution techniques to support constructive engagement in moments of tension or disagreement. * Support individual students on discourse and expression issues. Work in partnership with the Associate Dean of Students when student conflict touches upon broader community dynamics. * Serve as primary liaison with the University's dialogue offices, including but not limited to, the Open Expression, Office of Equal Opportunity, Office of Religious and Ethnic Interests (Title VI), and the Paideia program. Student Affairs and Career Strategy * Assist as needed with key Student Affairs events, including Orientation, community events, graduation, and more. * Engage in regular meetings with members of the Student Affairs team, individually and as a group, to ensure the continuation of a collaborative and engaged office. * Work closely with Office of Career Strategy professionalism liaison to ensure relevant programming is well-coordinated. * Collaborate consistently with the Office of Career Strategy through individual and group meetings to advance shared goals and reinforce a student‑focused office culture. Other duties as assigned REQUIREMENTS: * Demonstrated record of at least five to seven years of progressively responsible leadership in student development, higher education, or legal professional training. * Experience designing and implementing programs that foster professional identity formation, civil discourse, and values-based engagement, preferably in the legal profession. * Experience supporting students from a variety of backgrounds, including across a range of cultural, socio-economic, or professional experiences. * Background in institutional management, student services, or the legal industry is valuable. * Strong understanding of the professional legal environment and its expectations for emerging practitioners is preferred. * Excellent portfolio of events and programs that establish an ability to think creatively about student development and an ability to collaborate across a variety of systems and organizational situations. * Bachelor's degree required, Masters or JD preferred, with concentration in higher education, or a related field. Knowledge of legal education highly desirable. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. For clarity, this includes not discriminating on the basis of ethnicity, gender, gender identity or expression, and military status as required by the American Bar Association Standard 205. Job Location - City, State Philadelphia, Pennsylvania Department / School Law School Pay Range $79,500.00 - $105,000.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay Read Less
  • University Overview The University of Pennsylvania, the largest priva... Read More
    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator Job Profile Title Financial Administrative Coordinator Job Description Summary Provide financial and operational support to the faculty, students, and staff of several cancer research oriented basic and translational science entities. This role includes day-to-day operational responsibilities that involve updating databases/ systems, accounting and assisting in financial transactions, supporting research operational activities, etc. Job Description Provide financial and operational support within the Business Office for the Department of Cancer Biology (CBIO), the Abramson Family Cancer Research Institute (AFCRI), and the Penn Center for Genome Integrity (PCGI). Assist in data entry across systems that support business office activity. Scan and file financial documents in conjunction with the electronic filing system of the Business Office. Process updates to our chart of accounts file and maintain consolidated Business Office and deliverables calendar. Generally, support business office processes including support of sponsored programs, operating and strategic investment funds, gifts, endowments, discretionary funds, etc. Provide general support of human resources function. Assist in the maintenance of sound financial reporting for AFCRI, CBIO, and PCGI. Process budgets, journal entries and salary reallocations identified by management team. Review and approve purchase requisitions and Concur travel reimbursement requests in accordance with funding source and policy considerations. Participate in the accounts payable function, which includes purchasing card procurement (ProCard) use, relieving encumbrances, verifying costs, gathering documentation, researching/resolving invoice holds, and processing hierarchy updates. Edit and create Excel spreadsheets, draft messages, and work in a wide variety of secured systems that support financial, research administration, human resource, and operational functions. Handle highly confidential information with appropriate level of discretion. Job Responsibilities * Provide general financial and operational support to the business office team * Process journal entries; salary reallocations; review and approve purchase requisitions and Concur travel reimbursement requests, Manual Journals, Budget Journals * Assist with Grant Progress Reports * Preparation of monthly financial reports and encumbrance review * Maintain department chart of accounts and consolidated business office and deliverables calendar * Participate in the accounts payable function - ProCard use, relieving encumbrances, verifying costs, researching/resolving invoice holds * Assist in data entry across systems that support business office activity * Work in wide variety of secured systems; edit and create Excel spreadsheets * Process documentation and perform general data entry * Other duties and responsibilities as assigned Qualifications * High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required. * College coursework or degree preferred. * Two to three years of accounting/finance/business experience or combination of education and experience with knowledge in sponsored projects preferred. * Experience working with varied financial systems preferred. * Strong background in MS Office suite of products required, with a heavy focus on MS Excel. * Strong interpersonal, organizational, and writing skills desired. Ability to maintain confidentiality with respect to highly sensitive data required. * Ability to Communicate professionally with staff, faculty, and students * Ability to manage competing deadlines required. * Flexibility to learn new systems and adjust to new policies/procedures required. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $21.15 - $26.44 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay Read Less

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