Responsible for the operation and efficiency of a computerized maintenance management system (CMMS) work order and asset system used throughout the town, including but not limited to the Grounds, Facilities Maintenance, Water Resources, Engineering, Trash, Sanitation, Marina, Par 3, Public Safety Fleet, and disaster recovery divisions. Duties include data input, data integrity, designing reports, forms, and manipulation of the program. Accountable for maintaining the setup and administration of the system, in-field tablets and system data maintenance in coordination with Information Technology and vendor support and modifying existing and formatting new data in a manner consistent with the required framework structure and related systems. Proactively trains users to ensure Public Works facility related assets are incorporated into accurate asset trees, data formats, job plans and frequencies associated with the work order system. This position reports directly to the Town's Deputy Project Engineer and must positively collaborate with all divisions in Public Works to maximize efficient use of the CMMS.
Manipulates work order management software in a manner that ensures data integrity, maximizes efficient use of the system, and supports asset data analysisGathers information for assets, utility maps and other related data needed to allow the asset data system to function effectively; maintains data integrity; creates new codes when necessary and modifies asset characteristics and descriptions. Researches and retrieves work and asset data needed for maintaining the geographic information system (GIS) application. Updates work management and asset information as new data is received, relative to infrastructure maintenance and improvements, including providing asset management software support and training to department staff.Assists in producing and tracking work ordersMonitors use of and troubleshoots in-field tablets and related hardware, works with other as needed, such as Purchasing and/or Information Technology staff, to conduct repairs, resolve issues, or identify hardware replacements. Provides daily user support including routine troubleshooting, establishment and maintenance of user profiles within the CMMS, system and data maintenance for asset data analysis, working closely with various divisions and Town stakeholders to address specific requests. Manipulates and troubleshoots the CMMS to manage existing templates and produce new forms. Produces standard and ad-hoc reports from the CMMS using system available resources and other end user reporting tools. Maintains the Department's webpage using existing templates within a web content management system (WCMS), ensuring formatting, layout, and standards developed Town-wide are maintained.Processes and responds to the Public Works Department Public Records Requests in a timely manner and in compliance with applicable State and related exemption regulations.
High school degree or completion of a GED is required .College coursework and/or degree from accredited institution in Computer Science, Engineering Technology, Information Systems, or closely-related field preferred.CMMS software training or certification, asset management software training, and/or database management training, strongly preferred. A minimum of two years of practical experience in design, implementation, support and/or management of CMMS, work management software or geographic information system, or closely-related work required. Considerable knowledge of a CMMS, work order, or asset management system (such as Cartegraph or Lucity), required.Asset condition monitoring for above and below ground asset management programsConsiderable knowledge of Microsoft Excel required; additional knowledge of developing reports with formulaic queries in Microsoft Access and/or Crystal Reports preferred. Methods of title searching and the principles and practices regarding all property ownership and property transfers. Knowledge of the configuration and design of CMMS user dashboards and related tabs on an ad-hoc or system template basis preferred.Preferred Certifications include:
Institute of Asset Management (IAM) CertificationInfrastructure Asset Management programKnowledge of ISO 55000 Asset Management processes and systems
Operates a personal computer, inputs data, and produces reports in a timely manner.Ability to format, maintain, and manage CMMS software to meet department needs.Ability to input data quickly and accurately.Ability to develop various charts and graphs based on a comprehensive understanding of data in order to be effective for analysis and/or reporting. Ability to manage multiple programs simultaneously.Working knowledge of terms used in developing reports or maintaining relational databases.Ability to communicate both orally and in writing.Techniques for dealing with a variety of individuals, at all levels of responsibility, in person and over the telephone, often where issues may be confrontational or strainedTeam orientation to effectively contribute to the accomplishment of team or work unit goals, objectives and activities.
Compensation details: .37 Yearly Salary
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The Town of Palm Beach is an internationally acclaimed destination known worldwide for its extraordinary beauty, small-town charm, and exceptional service standards. Our residents are some of the world's most influential people and they choose Palm Beach to call home because of the amazing quality of life. The Town is seeking a key position to perpetuate its values, of excellence and reliability in this one-of-a-kind setting. Do you share these values? Are you ready for the challenge? Come be part of our team! The Town of Palm Beach employees are driven by the vision to deliver the highest quality service by continuously improving and always striving to be the standard by which all others are measured. The employees of the Town commit to and are guided by the following values: • Respect for everyone; • Highest ethical standards; • Cooperation and teamwork; • Commitment to quality; • Spirit of innovation; • Open and timely communication; and • Personal responsibility and accountability.
If you share these values, apply to join our team. Public Works exists to create and maintain an attractive, safe, pleasing, and clean environment for the citizens of Palm Beach and an efficient, effective environment for all of the employees who serve this community by applying systems and techniques that provide for excellent operation, maintenance, and repair of public buildings and grounds, continuous upgrading of general infrastructure, coastal protection, engineering and construction services.
This is varied technical and skilled, professional engineering work, exhibited by those with abroad scope of coastal and/or capital improvements experience and practice, performed under general supervision. Duties range from implementing, managing, and directing a wide variety of coastal- related projects including shore protection, erosion control, and beach nourishment to managing planning, design, and construction of a wide variety of capital improvement projects. Duties involve responsible performance of routine and complex assignments and varied professional engineering tasks requiring a high level of expertise; supervision of staff, exercise of individual initiative, independent judgment, and acquired skills, and contact with the public, general contractors, engineering consultants, architects, and regulatory agencies.
This is varied technical and skilled, professional engineering work, exhibited by those with abroad scope of coastal and/or capital improvements experience and practice, performed under general supervision. Duties range from implementing, managing, and directing a wide variety of coastal- related projects including shore protection, erosion control, and beach nourishment to managing planning, design, and construction of a wide variety of capital improvement projects. Duties involve responsible performance of routine and complex assignments and varied professional engineering tasks requiring a high level of expertise; supervision of staff, exercise of individual initiative, independent judgment, and acquired skills, and contact with the public, general contractors, engineering consultants, architects, and regulatory agencies.
This Department will be undergoing an employee retirement transition over the coming two to three years and this position has been one targeted for further career growth within the Town.
Reviews design, arithmetic computations, specification documents, and other engineering documents or deliverables relative to coastal and municipal engineering projects.Develops, implements, and administers coastal projects.Coordinates budgeting and payments for coastal engineering design, construction, and other related costs to projects.Designs and manages estuarine, restoration/enhancement projects including environmental permitting and development of construction plans and specifications.Oversees the maintenance of Town record drawings by obtaining record drawing from contractors and consultants.Contracts and reviews engineering surveys, including beach profiles.Meets with the public and gives information relative to various department and town engineering activities; resolves complaints when necessary.Meets with and assists other Town departments and Public Works divisions.Responsible for the supervision of assigned staff including delegation, coaching, counseling, performance management, evaluations, and disciplinary actions within the scope of authority. Responsible for development of statements of work and request for qualifications for contracting consultant services.Responsible for reviewing plans, specifications, and bids, writing correspondence to contractors, architects, engineers; provides contract administration on behalf of the Town.Responsible for compiling documents for bidding services for construction contract selection and award.Manages electronic files associated with projects, including purchase orders, invoices, requisitions, plans, drawings and reports.Performs engineering observations and writes reports for Town construction projects.Performs as project manager over consultants and contractors in association with coastal and Public Works projects and programs.Provides consultative advice to staff project engineers and construction projects as needed.Performs as Project Manager over medium to large scale Capital Improvement Projects.
Bachelors degree in the field of coastal or civil engineering required.Seven years of engineering experience, some of which involves managing and overseeing coastal and/or capital improvement construction projects, required.Previous municipal experience preferred.Coastal engineering and/or management of coastal or restoration projects preferred.Must possess a Florida Professional Engineers License or Professional Engineers License from another state with the ability to obtain a Florida Professional Engineers License within six months from hire.Membership in the Florida Engineering Society (FES), American Society of Civil Engineers (ASCE), American Public Works Association (APWA) or other local or national organization related to Engineering or Public Works preferred.
Knowledge of construction methods and techniques with respect to paving, drainage, water, and sewer projects.Knowledge of the principles of coastal management.Advance knowledge of project management standards and the demonstrated ability to apply them.Knowledge of coastal federal, state, and local regulations and environmental criteria.Possess a high level of expertise displaying an ability to effectively communicate with contractors and the public.
Compensation details: .15 Yearly Salary
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