Flying S Title and Escrow is a subsidiary of Title Financial Corporation (TFC). We seek a Front Desk Coordinator / Title Assistant to join our team in Anaconda, MT. TFC is a family-owned company providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us!
If you want to work for a company where Everyone Counts, is committed to doing the Right Thing, Takes the Smart Risk, believes Attitude is Everything, and Everyone has the Opportunity to Make a Difference, then keep reading.
The ideal team member:
Has a passion for working with people, is customer service oriented, and has the ability to create meaningful relationships.Previous experience in Title, Escrow, Banking, Real Estate, or other related business is a Plus!Ability to stay on task and work independently.Strong verbal and written communication skills. Excellent interpersonal and customer service skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Strong analytical and problem-solving skills.Ability to function well in a high-paced and at times stressful environment.Proficient computer skills, including basic navigation, ability to learn new programs, and previous experience with Google Suite, Microsoft Office Suite, or related software.Ability to operate a company vehicle or personal vehicle for company errands or training.Must have a Notary or receive one within 90 days of starting.About the position:
The primary responsibilities of the Front Desk Coordinator are to receive visitors to the Company and to promptly answer incoming calls. The position directs visitors or transfers callers to the requested party. When visitors and callers are uncertain about whom to contact, the Front Desk Coordinator gathers information to determine how to assist them. Since this position often is the initial contact for customers, it is essential that a courteous attitude and quality customer service are maintained at all times. This position requires good interpersonal and verbal communication skills.
The Title Assistant performs a variety of clerical duties, primarily to assist the Title officers. The position locates, records, posts and computes information generated by or to be used by title personnel in completing title orders. The position systematically organizes, files, retrieves and/or updates title materials such as legal documents, reports, maps and files.
This position reports to the Vice President / County Manager.
Job Duties Include:
Answers telephone calls, routes to appropriate individuals or departments, and takes accurate messages in a professional and courteous manner. Uses multiline telephone system. Greets clients and addresses their questions and concerns. Direct clients to appropriate individual or department as needed.Proofread documents to ensure accuracy and completeness. Correct errors and omissions by tracking necessary information.Research and/or record documents and to administer the recording processes.Perform various functions to expedite the flow of policies including answering phone inquiries, picking up and delivering documents, typing, filing, duplicating, recording and maintaining tasks and workflow.Daily Courthouse runs to search names and printing of documents at the Clerk and Recorders OfficeSet up or cancel escrow/title files which includes the complete filing of deposits and all relevant documents. Assist the title departments by performing general support tasks to maintain departmental efficiency.Supports corporate core values, purpose, goals and culture.React to change positively and productively, including as a result of the expansion of job responsibilities and expectations.Communicate with company employees and customers by phone, in person or through correspondence. Adheres to all company policies and standards, including the expectation of prompt, predictable and regular attendance.Education and Experience:
Must be at least 18 years of age. Must have a valid driver's license and have the ability to pass an MVR and background check.High school diploma or equivalent.Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 50 pounds at times.
We offer:
Competitive benefits plan including paid medical, dental, vision, basic life insurance, and short-term disability coverage for employees. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, early paycheck access, wellness program, pet insurance, and voluntary plans, including accident, hospital plans, and more! New employees receive 24 hours of FTO on their first check with additional accrual for a total of three weeks of Flexible Time Off each year. In addition, employees receive 11 paid holidays, Volunteer Time Off, Parent Leave, Grandparent Leave, and more!
Flying S Title and Escrow, and TFC, is an equal opportunity employer. Applicants offered a position must be able to pass a pre-employment background and MVR check.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.
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Read LessFlying S Title and Escrow is a subsidiary of Title Financial Corporation (TFC). We seek an Escrow Officer to join our team in Polson, MT. TFC is a family-owned company providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us!
This position is in Polson, but you will be required to drive to Thompson Falls when needed.
If you want to work for a company where Everyone Counts, is committed to doing the Right Thing, Takes the Smart Risk, believes Attitude is Everything, and Everyone has the Opportunity to Make a Difference, then keep reading.
We're looking for an Escrow Officer who is not only skilled in closing transactions but is also energized by building relationships and driving business growth. In this role, you'll actively cultivate partnerships with real estate agents, lenders, builders, and other referral sources to expand our market presence and generate repeat business.The ideal team member:
Four years' experience, including experience as an Escrow Officer, Escrow Assistant, or other related experience.Has a passion for working with people, is customer-service oriented, and can create meaningful relationships.Excellent Sales and marketing skills.Is very organized with attention to detail and has proven ability to meet deadlines.Strong analytical and problem-solving skills.Has the ability to prioritize tasks and to notify others when assistance is needed.Ability to function well in a high-paced environment.Basic to advanced computer skills, including Microsoft Suite or related software, and has the ability to learn new programs.Must be at least 18 years of age and have a valid driver's license.A High School diploma or equivalent is required.Must have a producer license or have the ability to receive one within 90 days of starting (MT only)Must have a Notary or receive one within 90 days of starting.About the position
The Escrow Officer is responsible for managing escrow files from receipt through completion. This involves administering construction escrow accounts and basic commercial and residential accounts. When needed, assist in preparing more complex escrow transactions. This position is responsible for curative matters and title exceptions to be cleared, and may have the authority to waive exceptions. Smooth and efficient closings are essential, as this position is responsible for managing all stages of the transaction to the satisfaction of all parties involved. Pre- and post-closing tasks require extensive phone and personal contact.
This position reports to the Vice President / County Manager.
Job Duties Include:
Meets with attorneys, realtors, lenders, and customers to review and/or draft the escrow instructions and agreements for residential and basic commercial closings. Facilitates the objectives of the parties in closing the escrow. Checks title commitments and tax certificates for accuracy, outstanding liens, exceptions, or any other title problems that may be cleared prior to closing.Set up accurate escrow files, including the initial filing, deposits, and all relevant documents.Prepares for closing by requesting payoff statements and figuring loans, lien releases, insurance, and legal records, and/or necessary documents to ensure that lender instructions coincide with the purchase agreement.Conducts the execution of closing documents on and off the company's premises and approves the finalized closing statements. Communicates and sends lender packages in accordance with closing instructions. Disburse funds in accordance with standard accounting procedures and customer and lender requirements.Manages and administers trust accounts. Addresses questions and concerns from realtors, attorneys, buyers, and sellers regarding insurance, taxes, title work, foreclosures, and legal documents.Input, access, and retrieve data relevant to closings. Reviews, executes, and distributes finalized policies and closings.Develop and maintain a client base through effective marketing, and ensure clients receive exceptional quality and accuracy in products and services. Communicate with company employees and customers by phone, in person, or through correspondence. Supports corporate core values, purpose, goals, and culture.Operate a company vehicle or personal vehicle.Other Job duties as assigned.We offer:
Competitive benefits plan including medical, dental, vision, basic life insurance, and short-term disability coverage for employees. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, early paycheck access, wellness program, pet insurance, and voluntary plans, including accident, hospital plans, and more! New employees receive 24 hours of FTO on their first check with additional accrual for a total of three weeks of Flexible Time Off each year. In addition, employees receive 11 paid holidays, Volunteer Time Off, Parent Leave, Grandparent Leave, and more!
Flying S Title and Escrow and TFC are equal opportunity employers. Applicants offered a position must pass a pre-employment background and MVR check.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not intended to cover a comprehensive list of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.
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