Office Administrator / Office Manager
South Setauket, NY
Full-Time | On-Site (with flexibility for remote work when necessary)
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About Us
We are a single provider psychiatry practice, owned & operated by a nurse practitioner who is in need of someone highly motivated and dependable. We are a growing psychiatric and adult health practice committed to compassionate, patient-centered care. As a small, close-knit team, we pride ourselves on being friendly, personable, and empathetic in every interaction—with patients and colleagues alike.
We are seeking a highly motivated Office Administrator/Manager to join our practice. This is a pivotal role with the opportunity to grow alongside the provider and help expand the practice.
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Key Responsibilities
• Oversee daily office operations and ensure smooth workflow
• Manage patient scheduling, appointments, and office communications.
• Handle and oversee our medical billing and coding systems to ensure proper and timely payment/reimbursements from insurance with accuracy and efficiency.
• Collaborate with patients, providers, and staff to ensure excellent service and patient experience as well as grow and expand potential projects and ideas.
• Maintain organized office records and support compliance with healthcare regulations.
• Run the office independently in the absence of the provider.
• Provide creative ideas to support practice growth and efficiency as well as screening for potential future providers as well as staff members to add to our team
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Qualifications
• Previous experience in medical office management required.
• Strong knowledge of medical billing and coding
• Ability to provide professional references.
• Excellent organizational, time management, and communication skills.
• Personable, empathetic, and patient-focused demeanor.
• Ability to work well with others in a small, team-oriented environment.
• Reliable, disciplined, and detail-oriented.
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What We Offer
• Full-time employment with PTO package.
• Salary commensurate with experience.
• A supportive, collaborative, and patient-centered work environment.
• Opportunity to grow and expand responsibilities as the practice develops
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How to Apply
Please submit your resume and references to: TulaWithin143@gmail.com
*Please submit current availability as this job is looking for a start date ASAP*
Join us in making a difference while helping build a growing, compassionate practice.
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