Thomas More University
Exempt Job Description
Title: Admissions Counselor
Department: Undergraduate Admissions
Reports to: Director of Admissions
Created: April 28, 2026
Core Values
As stewards of Thomas More University, it is expected that your work and contributions to our community will reflect the mission, values, and integrity of the University. We are committed to being a student-ready University and aspire to facilitate an interconnected community of excellence. In doing so, we will foster a sense of responsibility to others, act with respect, tolerance and compassion towards others, and care for God’s creation. Through this engagement, Thomas More University is a thriving and dynamic institution that espouses the values of a Catholic Liberal Arts education committed to the students that we serve today, those that we will serve tomorrow, and the communities our graduates will serve.
Basic Purpose
This position serves as a member of the Enrollment Team in the department of Undergraduate Admissions. This position is responsible for planning and implementing recruitment and enrollment functions of high school students from specific territories, as well as assist the Assistant Director of Admissions and CRM Manager with data entry and queries in the University’s Technolutions Slate software.
Core Competency Skills Required
1. Excellent written, oral and listening skills.
2. Strong creative, strategic, analytical, organizational, and personal skills.
3. Communication and marking skills.
4. Commitment to working with shared leadership and in cross-functional teams.
5. Must show evidence of ability to manage multiple projects at a time.
6. Demonstrates strong decision-making skills and self-assurance.
7. Ability to manage data and build queries in the CRM software
Principal Activities
Serves as a member of the Enrollment Team managing a recruitment territory to assist in achieving enrollment goals for the University.Implement recruitment strategies as outlined in the admissions plan in the assigned territory to include high school and/or community college visits, attends college fairs, area receptions, and events.Works with students, parents and/or alumni organizations that assist with the recruitment of students.Provides admission presentations to visitors during campus daily tours and at on campus and off[1]campus events.Advises students and families of admission requirements, transfer guidelines, financial aid and scholarship information, residence life, etc.Provides follow-up to students and parents via phone, letters, email, text, and scheduled appointments in specific recruitment territory.Review admission applications, evaluates credentials, and makes admission decisions.Completes routine reports related to recruitment, projections, personal schedule, travel, special programs, and professional development.Provide support to the Assistant Director of Admissions and CRM Manager with data entry, reports, queries, communication flows, and events within the Technolutions Slate CRM software. Adhere to University policies and procedures regarding travel and procurement.Initiates, plans, and executes special projects in conjunction with the goals and objectives of the office.Compliance with NCAA the Great Midwest conference and university rules and regulations.
Education, Specialized and/or Technical Knowledge Requirements
Bachelor’s Degree Required. Experience in Recruitment, communications/ marketing, and Higher Education preferred. Valid Drivers License required.Physical Job Requirements
Tools and Equipment Used
Personal computer, copier, fax/scanner, phone, and other typical office equipmentTravel
ModeratePhysical & Mental Demands
Frequently required to sit at a desk/workstation for long period of timeAbility to work at a computer terminal for extended periods of timeDigital dexterity and hand/eye coordination in operation of office equipmentLight lifting and carrying of supplies, files, etc.Ability to speak to and hear employees/clients via phone or in personBody motor skills sufficient to enable incumbent to move around the office environmentAbility to analyze data and other reports and make recommendationsAdditional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, and interpret Read LessUniversity Values
As stewards of Thomas More University, it is expected that your work and contributions to our community will reflect the mission, values, and integrity of the University. We are committed to being a student-ready University and aspire to facilitate an interconnected community of excellence. In doing so, we will foster a sense of responsibility to others, act with respect, tolerance and compassion towards others, and care for God’s creation. Through this engagement, Thomas More University is a thriving and dynamic institution that espouses the values of a Catholic Liberal Arts education committed to the students that we serve today, those that we will serve tomorrow, and the communities our graduates will serve.
Basic Purpose
The University Registrar is responsible for modernizing and managing the institution’s academic records, related systems, and student experience. This role drives the strategic use of technology and process innovation to improve accuracy, efficiency, academic advising, and student success. The Registrar ensures the integrity of academic records while championing user-centered, technology-enhanced services that support students from enrollment through graduation.
Core Values and Competencies
Commitment to accuracy, integrity, and service excellenceAbility to interpret and apply policy consistentlyAbility to lead change and build cross‑functional partnershipsTechnological fluency and systems thinkingStrong analytical and problem‑solving skillsKey Responsibilities
Strategic Leadership and Service InnovationDevelop and implement strategies that enhance service delivery, streamline processes, and support institutional goalsLead the digital transformation of registrar operations, emphasizing a student-first mindset, and leverage technology to reduce friction, improve transparency, and create seamless user experienceCollaborate with senior leadership on enrollment planning, academic policy, course and degree planning, and student success initiativesEvaluate emerging technologies (e.g., degree‑planning tools, AI‑assisted advising, workflow automation) and guide adoption to improve service deliveryImplement self‑service tools that empower students and faculty to manage registration, degree audits, transcripts, and graduation requirementsStudent Information System and Data GovernanceServe as the functional lead for the student information system (Jenzabar), leading continuous improvement to ensure optimal configuration, data integrity, and system reliabilityWork with IT and IR to develop dashboards and analytics that provide real‑time insights into enrollment trends, course demand, and academic progressWork with IT and IR to develop data governance practices and data standards related to academic dataMaintain digital curriculum and catalog systems, ensuring alignment between academic programs, SIS configuration, and degree audit toolsAcademic Policy, Records, Compliance, and ReportingServe on the Academic Leadership Team and Academic Affairs Committee to advise and implement academic policy and initiativesEnsure the accuracy, security, and confidentiality of academic records in compliance with FERPA and other regulationsOversee transcript production, degree audits, grade processing, academic standings, and maintenance of official academic recordsInterpret and enforce academic policies, working closely with Academic Affairs and governance bodiesProvide data and reporting to support accreditation, institutional research, and regulatory complianceEnrollment Services and Catalog ManagementManage all registration processes, including course scheduling, add/drop, withdrawals, and waitlistsManage course and degree planning to ensure efficient use of space, faculty resources, and appropriate time to degreeOversee degree audit processes, graduation applications, and conferral of degreesEnsure timely and accurate production of diplomas and verification of academic credentialsOversee the academic calendar, ensuring alignment with institutional needs and regulatory requirementsMaintain the university catalog, ensuring accurate representation of academic programs, policies, and requirementsProvide guidance to students and faculty on registration, academic standing, and degree requirementsSupport commencement planning and executionOperational Leadership and CollaborationSupervise and develop a team skilled in data management, technology adoption, and student‑centered serviceBuild strong partnerships with academic departments, advising, IT, and student services to ensure cohesive systems and data-informed decision-makingRepresent the university in state, regional, and national registrar associationsChair and serve on appropriate committeesManage Registrar budgetEducation, Specialized and/or Technical Knowledge Requirements
Graduate degree in higher education, administration, or related fieldExperience in registrar operations, enrollment services, or academic systems administrationStrong knowledge of FERPA, academic policy, and higher‑education compliance requirementsExperience with student information systems and related technologiesPhysical Job Requirements
Tools and Equipment Used
Personal computer, copier, phone and other typical office equipmentTravel
Minimal – less than 5% of the timePhysical & Mental Demands
Frequently required to sit at/in a desk/vehicle for long period of timeAbility to work at a computer terminal for extended periods of timeDigital dexterity and hand/eye coordination in operation of all assigned equipmentAbility to speak to and hear employees/students via phone or in personBody motor skills sufficient to enable incumbent to move around all areas of the campusAbility to analyze data and other reports and make recommendationsMental requirements include: compare, decide, direct, problem solve, analyze, instruct, interpret Read LessThe Enrollment Coordinator for Global & Graduate Education supports recruitment, enrollment, and advising efforts for international students and enrollment for graduate programs. This role serves as a key point of contact for prospective and current students, guiding them through the enrollment process from inquiry through registration. This position primarily supports global education initiatives, including international student recruitment, onboarding, and compliance, while also overseeing enrollment processes for graduate programs. The coordinator also serves as a Designated School Official (DSO) and assists with academic advising and registration support for global education students.
Global Education (Primary Focus)
Support recruitment, application review, and enrollment of international students Serve as a primary point of contact for prospective global education students Coordinate onboarding, orientation, and transition support Assist with planning and communication related to global education residenciesGraduate Enrollment
Oversee the enrollment process for graduate programsCommunicate with prospective students regarding program details, admissions requirements, and next steps Partner with program directors and faculty to support enrollment goals Attend events as needed to support programsTrack applicant progress and conduct follow-up outreach to improve conversionDesignated School Official (DSO) Responsibilities
Maintain the Student and Exchange Visitor Information System (SEVIS) and ensure compliance with all certification requirements. Oversee SEVIS data processing in accordance with Department of Homeland Security (DHS) guidelines, ensuring accuracy, consistency, and quality control of all records
Stay current with all regulatory and legislative requirements impacting international students on F-1 visas. Ensure compliance with federal regulations and university policies while providing accurate and timely information to students regarding visa maintenance Monitor, maintain, and track F-1 student visa status and update student records in SEVIS and university systems to ensure compliance and data integrity Advise international students on petitions, applications, and processes related to F 1 visa status, including visa issuance, employment authorization, reinstatement, change of status, medical leave, travel, and reduced course load approvals Provide guidance on related matters including personal, financial, enrollment, health insurance, travel, tax, and scholarship or grant considerations Provide proactive case management for international students experiencing cross cultural, personal, financial, or other challenges that may impact academic success, and connect students with appropriate university and community resources Serve as a liaison with transfer institutions and assist students through the transfer process by coordinating with appropriate university offices and external partnersAdvising and Student Support
Assist with academic advising for global education students Support course registration and schedule planning Guide students through institutional systems such as MyTMU and registration processes Monitor student progress and connect students to appropriate campus resourcesEnrollment Operations
Manage communication with students from inquiry through enrollment Utilize CRM systems (Slate) to track engagement and outreach efforts Support reporting and data tracking related to enrollment performance Collaborate with marketing and enrollment teams on outreach strategies Coordinate with external recruitment partnersThomas More University, located in Crestview Hills, KY, in the Greater Cincinnati metropolitan area, is a small, private liberal arts university offering undergraduate and graduate programs. The university is student-oriented and all members of the community must commit to advancing the University’s Catholic mission and values.
The Department of Biological Sciences invites applicants to apply for a one-year, full-time Visiting Assistant Professor position for the 2026-27 academic year (beginning August 2026). A Ph.D. from a regionally accredited university is required. The position requires training in the field(s) of cellular and molecular biology, including the expertise to teach upper-level undergraduate courses for Biology majors (Biochemistry and Immunology) and Nursing majors (Medical Microbiology). A subsequent search to fill this position with a full-time, tenure-track faculty member in the 2027–28 academic year is being planned.
Successful candidates must provide evidence of quality teaching experience. Beyond their teaching courseload, the successful applicant may choose to become involved in the departmental and university communities in other ways (e.g., student club opportunities, research), but that is not a requirement of the position. As a vibrant contributor to the university, the Department of Biological Sciences includes approximately 130 undergraduate students majoring within the department and also the internationally recognized Ohio River Biology Field Station; for further information about Thomas More University, please visit our web site at: www.thomasmore.edu.
Interested applicants should upload (1) a cover letter, (2) a CV, (3) a teaching philosophy statement, (4) a research statement that describes potential undergraduate-level opportunities, and (5) a list of three references. All applications received by May 5, 2026, will receive full consideration. Interviews will begin as soon as qualified candidates are identified.
