Job Title: Administrative & Growth Coordinator
Location: San Jose, CA (Headquarters-based)
Work hours： Tue-Sat 30-40hours
Role Overview
Think Academy Silicon Valley is seeking an Administrative & Expansion Coordinator to support the operational backbone of our growing education organization.
This role is headquarters-focused, ensuring smooth administrative processes, vendor coordination, and multi-campus expansion support.
You will serve as the key link between the academic, finance, and facility functions — helping the organization scale efficiently while maintaining operational excellence.
Key Responsibilities
1) Administrative Coordination
2) Campus Expansion & Setup
Assist in new campus scouting and evaluation, including collecting property information, pricing comparisons, and lease documentation.Support renovation coordination with contractors, property managers, and design vendors (timeline tracking, procurement, move-in readiness).Manage logistics for campus setup — furniture, signage, equipment purchase and installation.Track project progress and prepare regular reports for leadership review.3) Finance & Compliance
Manage reimbursement submissions and ensure documentation compliance.Track monthly budgets for administrative spending and report anomalies or cost-saving opportunities.Support audit preparation and policy documentation updates when needed.Qualifications
Bachelor's degree preferred, with 1–3 years of experience in administration, operations, or project coordination preferred. Excellent organizational and coordination skills; strong attention to detail.Proficient with Google Workspace, Excel, and document management tools.Experience working with vendors, contractors, or facility projects a strong plus.Good written and verbal communication in English and Mandarin.Must be proactive, reliable, and comfortable working in a fast-paced environment.Driver's license preferred (for campus visits when needed).Compensation & Growth
Hourly Rate: $20–$25/hour, depending on experience.Performance-based growth opportunities for Administrative Supervisor / Operations Manager roles.Long-term development into multi-campus project management or facilities lead roles.Ideal Candidate Profile
You are someone who:
Job Opportunity: Office Administrator
Location: Irvine, CA (Irvine Campus) - 770 Roosevelt, Irvine, CA 92620
Job Type: Part-Time (15-20hrs/ week)
Hire Date: ASAP
Pay Range: $20-22/hr
About Us
Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education accessible and enjoyable for students worldwide. With a strong commitment to academic excellence and holistic development, we are seeking a passionate and dedicated office administrator to join our team and play a pivotal role in shaping the educational experience for our students.
Job Description
As an Office Administrator at Think Academy, you will be a key player in the coordination and management of various Think Academy activities, programs, and events. You will collaborate closely with our teachers, staff, parents and students to ensure the smooth operation of day-to-day office affairs. This position may also require heavy lifting up and potentially more than 25 lbs (11 kg).
Key Responsibilities
Assist with Think Academy's daily operations including: Create and manage calendars, schedules, and rostersAssist with the organization and set up for events and activitiesProvide supreme customer service to visitors, parents, and studentsAnswer phone calls from parents or address concerns, inquiries from parents in-personOversee and assist as needed while classes are in sessionMaintain and organize the campus facility, equipment, and classroom to a high standardCommunicate regularly with parents, addressing their concerns and providing updates on related mattersFoster a culture of respect, inclusivity, and teamwork among students and staffSupport teachers and staff in maintaining a safe and conducive learning environmentAssist in student enrollment process and other academic administration activitiesAssist with other projects and perform other duties as neededRetain most up to date knowledge of Think Academy activities, programs, and eventsQualifications
Availability to work on Friday, Saturday, and SundayMust be able to lift 25+ lbs (11+kg)Working knowledge of Microsoft Office Suite (e.g. Excel)Excellent communication and collaboration skillsStrong organizational skills with an attention to detailAble to flawlessly handle multiple projects concurrentlyComfortable moving in a fast pace environment and working with an education start-upProactive entrepreneurial growth mindsetDemonstrate a passion for education and working with childrenPrevious experience in educational coordination, administration, customer service, or related roles preferred but not requiredMust have a valid driver's license for reliable transportation as a requirement of this job (in-person)Think Academy's Commitment to DEI
Think Academy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Diversity, Equity, and Inclusion (DEI) are fundamental values at Think Academy. We believe that a diverse workforce brings different perspectives and ideas, fostering creativity and innovation. Our commitment to DEI extends to all aspects of employment, including hiring, advancement, and development opportunities
At Think Academy, we strive to create a workplace where everyone feels valued and included. We are dedicated to providing equal opportunities for employment and advancement, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, or any other protected status.
If you require accommodations to participate in the job application process, please let us know once you have received an update about your application moving forward with the company. We are committed to providing reasonable accommodations to individuals with disabilities throughout the recruitment process
Read LessJob Opportunity: PT Administrative Assistant
Location: Irvine, CA (Irvine Campus) - 770 Roosevelt, Irvine, CA 92620
Job Type: Part-Time (15-20hrs/ week)
Hire Date: ASAP
Pay Range: $20-22/hr
About Us
Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education accessible and enjoyable for students worldwide. With a strong commitment to academic excellence and holistic development, we are seeking a passionate and dedicated adminitrative assistant to join our team and play a pivotal role in shaping the educational experience for our students.
Job Description
As an Office Administrator at Think Academy, you will be a key player in the coordination and management of various Think Academy activities, programs, and events. You will collaborate closely with our teachers, staff, parents and students to ensure the smooth operation of day-to-day office affairs. This position may also require heavy lifting up and potentially more than 25 lbs (11 kg).
Key Responsibilities
Assist with Think Academy's daily operations including: Create and manage calendars, schedules, and rostersAssist with the organization and set up for events and activitiesProvide supreme customer service to visitors, parents, and studentsAnswer phone calls from parents or address concerns, inquiries from parents in-personOversee and assist as needed while classes are in sessionMaintain and organize the campus facility, equipment, and classroom to a high standardCommunicate regularly with parents, addressing their concerns and providing updates on related mattersFoster a culture of respect, inclusivity, and teamwork among students and staffSupport teachers and staff in maintaining a safe and conducive learning environmentAssist in student enrollment process and other academic administration activitiesAssist with other projects and perform other duties as neededRetain most up to date knowledge of Think Academy activities, programs, and eventsQualifications
Availability to work on Friday, Saturday, and SundayMust be able to lift 25+ lbs (11+kg)Working knowledge of Microsoft Office Suite (e.g. Excel)Excellent communication and collaboration skillsStrong organizational skills with an attention to detailAble to flawlessly handle multiple projects concurrentlyComfortable moving in a fast pace environment and working with an education start-upProactive entrepreneurial growth mindsetDemonstrate a passion for education and working with childrenPrevious experience in educational coordination, administration, customer service, or related roles preferred but not requiredMust have a valid driver's license for reliable transportation as a requirement of this job (in-person)Think Academy's Commitment to DEI
Think Academy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Diversity, Equity, and Inclusion (DEI) are fundamental values at Think Academy. We believe that a diverse workforce brings different perspectives and ideas, fostering creativity and innovation. Our commitment to DEI extends to all aspects of employment, including hiring, advancement, and development opportunities
At Think Academy, we strive to create a workplace where everyone feels valued and included. We are dedicated to providing equal opportunities for employment and advancement, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, or any other protected status.
If you require accommodations to participate in the job application process, please let us know once you have received an update about your application moving forward with the company. We are committed to providing reasonable accommodations to individuals with disabilities throughout the recruitment process
Read LessLocation: San Jose
Type: Full-Time | 30-40 hrs/week (Tuesdays–Sunday)
Compensation: $25–$30/hour (Based on experience)
Benefits: Health Insurance | 401K | Paid Sick leave | Growth Opportunities in Education Sector
Position SummaryThink Academy is looking for a highly motivated and service-oriented Front Desk to oversee daily office functions, manage front desk operations, and support team operations. This is a mission-critical role that connects parents, students, and staff, ensuring seamless communication and exceptional customer experience. This role is ideal for someone who thrives in a fast-paced, education-focused environment and is ready to grow into broader operational leadership.
Key Responsibilities🛠️ Administrative & Operational Support Manage day-to-day office administration: purchases, reimbursements, supply inventory, and workspace organization. Coordinate logistics for classrooms and facilities, ensuring smooth operations across multiple locations. Support backend operational needs such as equipment maintenance, environment upkeep, and scheduling. 👥 Front Desk & Customer Communication Lead and coordinate a small front desk team, ensuring professionalism, and consistent service standards. Serve as the first point of contact for parents and visitors—resolving escalations and ensuring satisfaction. Support consultation and onboarding of new families, explaining programs, policies, and scheduling logic. Help improve front desk SOPs, service scripts, and customer feedback loops. 📚 Academic & Campus Support Coordinate classroom usage, resolve schedule conflicts, and support teacher and student logistics. Assist with new campus site setup and operational readiness. Monitor student attendance, teacher class reports, and ensure post-class procedures are completed. Support seasonal programs (e.g. camps, competitions, or open houses) as part of the core delivery team. Qualifications Strong communication and interpersonal skills; calm under pressure and responsive in fast-paced environments. Capable of leading a team and coordinating cross-functional work. Highly organized, detail-oriented, and proactive in solving problems. Experience in administrative, customer service, or educational support roles will be a plus Bilingual (English + Mandarin) is required. Availability to work weekends and evenings during program periods is required. What We Offer A leadership role in one of the Bay Area's fastest-growing education brands. Structured development path toward Campus Operations Manager or Academic Services Lead. The opportunity to work closely with experienced educators and school operators. A mission-driven culture that values student outcomes, customer experience, and team growth. Read Less