Job DescriptionJob DescriptionThe Windfall is partnering with a Global Fashion House seeking to hire an Entrepreneurial Minded Executive Assistant to support a C-Suite Officer. This opportunity requires the Executive Assistant to be a true business partner and extension of the Executive. This role requires travel and presence in the office 3-5 days a week. The company is an established institution while continuing to grow, and the Executive needs a highly skilled and hungry candidate to manage their office, support their clients and the Board Members. This is a great opportunity for an incredibly smart and savvy candidate seeking a very fast paced, high visibility role in the fashion industry! The ideal candidate is someone who is keen to hit the ground running, grow the role and take on more responsibilities over time as the company expands. The successful candidate will be highly organized, have extreme attention to detail and follow up, capable of learning new technologies quickly, be extremely discreet, confidential and will be excited about joining an established company at a pivotal growth time! This role is working in office 3-5 days/week, 8/8:30-6/6:30 with the flexibility to be available after office business hours and travel for the needs of the business. Summer Fridays.
RESPONSIBILITIES:
Meeting Preparation: Prepare Executive for meetings; draft documents; collaborate with others to ensure correct attendees are included, clarifying objectives, agendas, outcomes, and follow ups
Travel: Coordinate travel, track relationship touch points, international and domestic travel arrangements both commercial and private, detailed itineraries, hotel, transportation, ground transportation, events and restaurant reservations
Organization-including maintaining group schedules, coordinate calls and events, help track deliverables and keep track of key dates on calendar, materials for board meetings, Vendor presentations, etc.
Presentations and Reports: maintain library of reports and analysis and take requests for data
Work expertly on a PC in Office & Excel Spreadsheets, creating charts and graphics to input in reports and analyses.
Heavy travel and expense coordination
S&O: Special Projects: Conduct research, develop policies, implement systems and procedures, and support cross-department collaboration
Personal work as needed for Executive and team
Calendar and Time Management: Examine Executives's priorities regularly and strategically manage their calendar
Ad hoc projects as needed
REQUIREMENTS:
Bachelor’s degree from an accredited institution
Excellent oral and written communication skills
Extremely strong organizational skills
Proficiency in PC & MS Suite
10+ years experience in an administrative role, preferably in financial services, Luxury good or a similar corporate environment
Strong work ethic
Impeccable attention to detail
Proactive, Reliable, Resourceful
Ability to prioritize multiple tasks
PACKAGE:
$160-175K Base Salary
Discretionary Bonus
Covered Health Benefits
401k Match
Commuter Benefits
Corporate Employee Discount
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