As directed, Manages all payables, invoicing, credits, payroll, new vendor set-up, and general administrative duties for the merchandising office. Coordinates with the Director Merchandising Manager, Store and Operations Managers, and Accounting as directed to ensure efficient and profitable retail operation.
Primary ResponsibilitiesPurchasing, Accounts Payable and Receivable
Provides weekly reports utilizing Celerant, Data Warehouse, FedEx, and othersManages all retail invoicing payables digitallyMaintains up-to-date record of expenses against budgetEnters and reconciles invoices in Celerant POS systemProvides batch to Accounting/Finance to ensure timely paymentIssues charge backs for incorrect shipmentsRuns end of month unpaid invoices report (received by not matched)Communicates with vendors as needed Generates invoices for signings, events, and promotional displays and coordinates with Finance regarding paymentUpdates costs and verifies discrepancies in receiving along with working with vendors to resolve.Monitors inbound shipping costsReports Monthly consignment sales to vendorsReports monthly all vendor consignment salesMaintains up to date financial contact data including passwords and usernames for banking, FedEx, USPS, PayPal, Celerant, and other accounting and financial vendors and websitesOther duties
Enters payroll data weekly along with tracking all staff PTO and sick timeManages Expense Tracking Report by department codesCreates weekly sales report for GM and Finance departmentProcesses expense reportsDocuments deposits and chargebacksDocuments merchandise credits, RTVs, etc.Provides GL codes and receipt backup for monthly department credit card expensesWeekly reconciliation of credit card tenders with bank transactions; resolve discrepancies in consultation with store manager, finance dept, and bankReviews and reports on supply budget expenditures and other line items as neededManages Amex monthly statements in Concur SystemLiaises with Finance DeptPrepares store credit report and other reports as neededAdditional duties as assignedSkills and QualificationsB.A. degreeThree years’ prior office experienceProactive problem solverInterest in the arts, specifically operaStrong computer skills including Word, Outlook, Excel, Power Point and the Internet as well as digital photography, HTML, Photoshop, online audio and videoE-commerce knowledge and website content management experience along with strong attention to detail and accuracy. Must have excellent English skills pertaining to grammar, spelling, and structure to provide consistency in copy, format, and tone.Physical DemandsHighly energetic person with a positive attitude, able to work well under pressure and tight deadlines, creative and resourceful in achieving results in a fast paced environment.Exceptional organizational and interpersonal capabilities and good written and oral communication skills.Must be able to work in office 3-5 days a week. The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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