We are seeking an experienced and highly organized Administrative Assistant to provide crucial support to our engineering team. If you are a detail-oriented, proactive, and resourceful individual who enjoys working in a fast-paced environment, this could be the perfect position for you!
Key Responsibilities:
1. Administrative Support: Provide comprehensive administrative support to the engineering group, including managing calendars, scheduling appointments and meetings, and preparing reports and presentations.
2. Coordination and Communication: Serve as a point of contact for internal and external stakeholders, including clients, vendors, and team members. Coordinate and facilitate communication between different departments and team members, ensuring effective collaboration and information flow.
3. Project Assistance: Assist with project coordination, including tracking progress, monitoring deadlines, and providing administrative support for project documentation. Collaborate with engineers and other team members to gather information and compile reports.
4. Office Operations: Oversee day-to-day office operations, including managing office supplies, ensuring a clean and organized work environment. Assist with event planning and coordination, including team meetings, workshops, and conferences.
5. Administrative Process Improvement: Continuously identify and implement process improvements to enhance efficiency and effectiveness of administrative tasks. Streamline workflows, develop and maintain standard operating procedures, and recommend tools and technologies to improve administrative processes.
Qualifications:
• High school diploma or equivalent, with a minimum of 5-10 years of administrative experience, preferably in an engineering or technical environment.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills, with the ability to interact professionally with all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management systems.
• Ability to handle confidential information with integrity and discretion.
• Proactive and resourceful with the ability to work independently and prioritize tasks in a fast-paced environment.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Ability to learn and understand technical engineering terminology and concepts.
Company DescriptionTaylor Technical Services began business in 1977. Since then, we have grown to become one of the largest suppliers of Engineering personnel in the Houston/Gulf Coast area and Alaska. We pride ourselves in having recruiters and account managers that have experience and have worked in the oil & gas engineering industry.