A New York City-based healthcare benefits management company specializing in fertility and family-building benefits is seeking a detail-oriented and proactive Temporary Office Operations Coordinator to manage day-to-day office operations. This role will ensure a seamless experience for employees and visitors, managing vendor relationships, office services, and aspects of new hire onboarding. About the Opportunity: Start Date: ASAP Schedule: Monday to Friday Hours: 8am to 5pm Setting: Onsite Responsibilities: Oversee relationships with multiple office vendors, including pantry, supplies, equipment, cleaning, and maintenance services Manage staff snacks, executive lunches, catered meals, and other office hospitality needs. Serve as the primary liaison with building management, addressing facilities issues, security, and access requests. Support aspects of new hire onboarding and terminations, including desk setup, equipment coordination, office orientation and packing of personal items upon termination. Draft and send internal office communications as needed (e.g., service updates, office announcements). Monitor and maintain inventory of office supplies, ensuring timely ordering and restocking. Manage the building visitor and remote employee registrations. Coordinate access cards with building management and IT department. Receive and distribute all in-coming mail and packages Managing monthly expense reports via Concur with accuracy and in a timely manner. Qualifications: 5+ years of experience in Office Management, Facilities Coordination, and/or Operations High School Diploma / GED Working knowledge of Google Workspace Familiarity with Procurement platforms Micorosft Office proficient Solid problem solving and time management skills Great interpersonal skills Excellent communication skills (written and verbal) Strong attention to detail Highly organized Ability to work independently while maintaining a service-oriented mindset Desired Skills: Associate's and/or Bachelor's Degree Bilingual (English and Spanish)
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