Now Hiring: Project Administrator (Norfolk, VA • Philadelphia, PA • Hybrid Mid-Atlantic) A growing professional services firm is seeking a detail-oriented and proactive Project Administrator to support leadership and project managers across a variety of project delivery engagements. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting project teams, and brings strong organizational, analytical, and communication skills. What You’ll Do In this role, you will support administrative, financial, and contract-related project tasks, including: Setting up and managing projects in project management/accounting software (BQE CORE or similar) Handling project billing, invoicing, collections, and financial reporting Tracking project progress, budgets, and schedules Preparing fee proposals and supporting contract documentation Managing RFQ materials, compliance documents, and client requirements Maintaining project filing systems and supporting day-to-day project administration Assisting with internal and external communications Building and maintaining productive working relationships with project managers, clients, and partners. What We’re Looking For The ideal candidate has experience supporting project operations—ideally within a professional services or project-based environment. Experience with invoicing, contract administration, and project accounting Background in the architecture, engineering, construction, or similar industry is a plus Strong Microsoft Office skills, especially Excel Excellent written and verbal communication High attention to detail and strong organizational skills Ability to manage multiple schedules and competing deadlines Comfortable learning and using multiple software platforms Familiarity with BQE CORE, QuickBooks, or similar systems preferred Bachelor’s degree in business, accounting, or related field OR relevant certifications (CAPM, PMP, CPA, CMA) If you're a motivated, detail-driven professional who enjoys supporting project teams and ensuring strong operational execution, we’d love to hear from you. Apply today to join a collaborative and mission-focused environment.
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