We are a successful and established financial services firm located in Bryan, TX. We have a rich 40+ year history providing personalized financial planning for our clients and their families, and we pride ourselves on navigating the complexities our clients face. Our approach is rooted in thoughtful guidance, clear communication, and a deep understanding of each client's unique goals. We are a close-knit, collaborative team that values professionalism, continuous learning, and high standards of care. Our culture is built around supporting one another, maintaining long-standing client relationships, and delivering a consistently elevated client experience. We believe strong teamwork creates exceptional service, and we take pride in the tenure and development of our team.
This is a salaried, non-exempt position and an outstanding opportunity to join an experienced advisory team in an Junior Advisor capacity. In this role, the Junior Advisor will work alongside our Financial Advisors learning from them and engaging in several key functions. There are no prospecting responsibilities and no requirement to bring a book of business. The ideal candidate has a solid understanding of financial concepts, a strong sense of integrity, and a genuine desire to support the people around them. A preference for structure and well-designed processes will be important. The right person brings a few years of experience and an eagerness to continue growing and transition to more client responsibilities over time.
Responsibilities:
Participate in meetings with senior advisors, prospects, and existing clients for the purpose of notetaking and developing relationships with the client.Review and organize meeting notes; document topics covered, client updates, and action items; enter tasks in the CRM; and complete all follow up items using firm proceduresRespond promptly to service requests and troubleshoot issuesProvide operations and service overflow support, including answering phones, opening new accounts, and processing applicationsKnowledge, Abilities, & Skills Required:
Bachelor's degree3+ years of experience working with one or more financial advisorsSeries 6 or Series 7 licenseKnowledge of industry-specific software; familiarity with Redtail, Morningstar preferredStrong technology skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)High level of professionalism and confidentiality, with a strong attention to detailThe ability to be a self-starter, critical thinker, problem-solver, and goal-oriented team playerExcellent communication (written and verbal), relationship building, and organizational skillsHighly organized and adaptable, with the ability to multitask and shift between responsibilities throughout the day Read LessWe are an established and successful fee-only RIA operating from beautiful Fairfield, CA. Our Founder was an early adopter of the fee-only model and the CFP credentials. He’s built our firm with one driving passion; to help people. We are loyal to the fiduciary duty we have to our clients and build deep relationships with them so we can help navigate their best life in all areas they determine are important. We believe in deep financial planning work and taking the care to get the details right the first time. Our team currently consists of four advisors and two support staff. Our team-based approach is what makes us special, ensuring a much better experience both for team members and clients. We believe that if we always put the interests of the clients and the team ahead of our own, everything will work out for the best in the long run. We support each other to get the job done for our clients. We honor each person’s place in the process, but we never hesitate to jump in and help each other as needed. Our team is always kind and respectful to each other, and we expect the same from our clients and partners. We encourage and support our team to continue learning and growing, monitor for job satisfaction, and align individual strengths and interests to each role in every way that we can. And we also like to have fun!
As an Administrative Assistant with our firm, you will work within the operations team the majority of the time while also supporting administrative tasks that are essential to keeping the office running smoothly. Ideally, you know the differences between accounts such as trusts, IRA vs ROTH, and qualified vs nonqualified, and you also know the steps that are needed to process them appropriately. In addition to having working knowledge of industry software, systems, and processes, you are exceptionally organized, have amazing attention to detail, and are committed to delivering a confidential, smooth, and confidence-inspiring experience for our clients with every interaction. Whether it’s answering the phones, completing paperwork, handling service requests, or ordering office supplies, you tackle it with a service heart and an accuracy and efficiency that can’t be beaten. You are a solutions-oriented professional who embraces technology, looking for ways to add efficiency. You are proactive, have impeccable follow-through, and take immense pride in your work and your reliability. You love to learn and are always finding ways to improve and expand your impact.
Duties & Responsibilities:
Spend approximately 80% of your time working with the firm’s operations team and 20% handling essential administrative tasksCommunicate, process, and follow up with clients on various client service items, including general questions, applications, withdrawal requests, beneficiary changes, etc. following all to completionCoordinate with advisors and clients to complete and process new account paperwork, transfers, and contributions and to keep client accounts in good standingInterface with custodians to complete new account applications and various account maintenance items, process cash and securities transactions, follow up as neededAssume cashiering function with Charles Schwab, ensuring accurate and efficient financial transaction processingUpdate and maintain client status and information within CRM (Wealthbox) and all internal systems and reportsFollow, manage, and monitor task list, effectively prioritizing time-sensitive requests or issuesDownload, upload, and manage documentation within secure portals, ensuring accurate filing and record-keeping; generate reports for advisors as requestedSchedule client meetings, maintain calendar, and coordinate scheduling internally and externally; monitor client meeting frequencyScan, copy, and distribute materials to clients, external professional contacts, and internal staff via email or mailAnswer and transfer phone calls, greet clients and guests, manage office supplies, distribute mail, and maintain a professional and welcoming office environmentCollaborate in a team environment to deliver a seamless and integrated client experience
Qualifications:
1+ years’ experience in the financial services industry with a concentration in securities and investment operations highly preferred; may consider alternative experience that aligns with characteristics/traitsBachelor’s degree preferred; may consider associates degree or equivalent experienceFamiliarity with Black Diamond, Wealthbox, eMoney and Schwab preferredAdvanced Microsoft Office skillsAble to self-manage, prioritize and manage time effectively, while following established processes and proceduresA curious nature and a commitment to continuous professional learning and developmentExcellent communication (written and verbal), relationship building, and organizational skillsEffectively prioritize workloads and complete tasks within well-defined guidelines and time constraintsOrganizational skills and attention to detail are critical given the nature of paperwork, processes, and work, upon which both clients and the advisory depend Read LessWe are an established advisory firm, with a 25-year history of supporting clients regionally. Our experienced advisory team needs a strong leader to guide and work within our client service and operations model. Our collaborative and supportive team handles a high-volume workload to build close, consultative client relationships helping them navigate their complete wealth planning.
We are expanding our team and hiring a highly organized and efficient Financial Advisor Assistant to join our team. This position is crucial in supporting the advisory team and the clients, including facilitating and maintaining ongoing client support, answering general inquiries, handling various client matters, researching and resolving client service issues, preparing required documents, marketing efforts, and administrative tasks. You're an administrative pro who can deepen client relationships through phone conversation. You are organized and able to work independently while thoroughly enjoy being part of a team. You love organizing paper and projects and enjoy filling out forms meticulously. You’re a go-getter when it comes to follow through and details rarely slip your grasp. You are also a bit of a techie, with intermediate to advanced level skills in all Microsoft programs and you love learning and using new technology. You take immense pride in your work.
General Responsibilities:
Answer, screen, and route phone calls, assisting client directly or taking messages as appropriateProcess various client service items, including withdrawals, beneficiary changes, etc.Coordinate with team to complete and process new accountsOrganize, coordinate, and maintain all client paperworkProcess Securities and Checks received in the officeOrganize time: schedule appointments, maintain calendar, and coordinate scheduling with other Staff and individuals outside the firm, as neededResearch and prepare information needed for client meetings; documents, notes, reports, and presentation materials as requestedFollow up with clients verbally and in writing to obtain required informationMaintain client records in database, including documentation of phone calls and conversationsCompose and type general correspondenceCommunicate confidential client information professionally and discreetlyDeliver superior client service – troubleshoot problems and serve as liaison between Advisor and Client as neededCommunicate with the broker/dealer, advisory firm and product contactsPerform various miscellaneous tasks as assignedQualifications:
Bachelor’s Degree preferred; will consider High School Diploma with more than 1 year of experience1+ years’ experience supporting one or more financial advisors highly preferredHighly organized, with an absolute attention to detailExcellent follow-through and communication regarding status of open itemsClient-first attitude: ability to interact with clients professionally and respond to clients in a timely mannerEditing and writing skills to initiate, compose, format, proofread and carefully edit various professional business documents and correspondenceStrong time management skills; ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptionsExcellent interpersonal and communication skills; ability to communicate in a pleasant, tactful and effective manner (both orally and in writing), and to handle difficult, sensitive issuesIntermediate or higher computer skills and experience in using Microsoft Office suite, email, internet, databases, and other standard office desktop applicationsAbility to analyze situations, define problems and/or objectives, identify relevant factors, formulate logical conclusions and suggest alternative solutionsMust be willing and able to complete a background and credit screening as an employee of a FINRA-regulated advisor; final job offer is dependent on successful completion and approval by the broker/dealer firm Read LessAt our firm, we believe meaningful financial planning begins with strong, lasting relationships. For more than 40 years, we’ve had the great pleasure of partnering with affluent individuals and multi generational families to support them in navigating important financial decisions through comprehensive wealth management, investment management, retirement planning, estate planning, and ongoing guidance. Our “Serve First” philosophy is at the heart of everything we do, and we are committed to providing thoughtful advice that always puts our clients’ best interests first. We are intentionally a small, close knit team built on collaboration, accountability, and trust. Our clients know us personally and rely on our team for proactive, highly personalized service.
As our Client Service Associate, you'll play a key role in delivering the exceptional service our clients have come to expect while helping keep our firm running smoothly. Working closely with our advisors and an experienced client service team member, you'll support every stage of the client experience, from preparing for meetings and opening accounts to processing paperwork, coordinating follow up, and ensuring every detail is handled accurately. This is a hands-on role where organization, communication, attention to detail, and follow through are essential. You'll become a trusted resource for both our clients and our team by anticipating needs, solving problems, and helping ensure nothing falls through the cracks. We're looking for someone who is proactive, detail oriented, and genuinely enjoys helping others. You take pride in doing things the right way, communicate confidently and professionally, and thrive in a collaborative environment where accountability, initiative, and continuous improvement are valued.
Key Responsibilities:
Be the first point of contact, greeting clients in-person, by phone, email, video call, etc., in a warm, friendly mannerResearch and resolve client inquiries, service requests, and operational issues while providing timely updates and ensuring an outstanding client experiencePrepare and process new account paperwork, transfers, distributions, contributions, beneficiary updates, and other account maintenance requestsMonitor account transactions and requests from beginning to end, proactively following up to ensure every detail is completed accuratelyMaintain accurate client records and documentation within our CRM (Redtail)Communicate effectively with company staff, home office employees, sponsor companies, and other business partners to support client service and operational needsPrepare advisors for client meetings by gathering reports, organizing materials, and completing meeting preparation tasksAssist with post meeting follow up and ensure action items are completed in a timely mannerAssist with managing advisor calendars, scheduling meetings, coordinating travel, and providing administrative support as neededCoordinate client appreciation events and other firm initiativesTrack and coordinate advisor continuing education (CE) requirements and reportingIdentify opportunities to improve processes and contribute ideas that enhance efficiency and the client experienceWork collaboratively with the team while managing your own priorities and responsibilities independentlyWhat We're Looking For:
Bachelor’s degree highly preferred, or equivalent work experience2+ years of progressive experience in wealth management highly preferred; candidates with experience in similar financial services environments, such as accounting, banking, investment operations, insurance, or mortgage industry roles with a focus on processing are also encouraged to applyKnowledge of industry-specific software preferred; familiarity with Redtail, eMoney, Wealthscape, Albridge, Envestnet is a plusExceptional interpersonal, written, and verbal communication skills with a client-first mindset and the ability to navigate sensitive situations professionallyStrong organizational, time management, and prioritization skills with the ability to manage multiple responsibilities and deadlines in a fast-paced environmentOutstanding attention to detail with the ability to follow established processes while maintaining accuracy and consistencyA proactive, self-directed approach with exceptional follow through and a commitment to seeing tasks through to completionAdaptable and resourceful with the ability to adjust priorities as client needs and business demands evolveA collaborative team player who enjoys learning, welcomes feedback, and thrives in a mentoring environmentPositive attitude, professionalism, and a strong work ethic with a desire to continuously learn and growAbility to maintain confidentiality and adhere to regulatory, compliance, and client privacy requirementsCompensation & Benefits:
Competitive base compensation of $65K-$75K, depending on experienceBonus potential based on individual and firm performanceHybrid work schedule after training period (Monday/Wednesday/Friday in the office; Tuesday/Thursday remote) + home office equipment allowanceGreat work/life balance + generous PTO policy + paid holidaysMedical, dental, and vision insurance stipend provided Read Less