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TALENT Software Services
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  • IBM STERLING - Developer IV  

    - Columbia
    Job DescriptionJob DescriptionJob Title: Developer IV - IBM STERLINGLo... Read More
    Job DescriptionJob Description

    Job Title: Developer IV - IBM STERLING

    Location: Columbia, SC (Hybrid – Tuesday, Wednesday, and Thursday onsite)

    Job Type: Hybrid – Tuesday, Wednesday, and Thursday onsite

    Duration: Long-term Contract to Hire

    Interview: In-Person Preferred (If not, remote video session via Teams - must be on camera (Likely 2 rounds)

    U.S. citizens are only eligible for this role.

    We require candidates to be on our W2 only.

    Team Name: Managed File Transfer

     

    Job Description:   

    Minimum Required Education:

    ·       Bachelor's degree in Computer Science, Information Technology, or other job-related degree.

    ·       Degree Equivalency: 4 years of job-related work experience or 2 years of job-related experience plus an associate’s degree in Computer Science, Information Technology, or other job-related degree

     

    Minimum Required Work Experience:

    ·       6 years of application development, systems testing, or other job-related experience.

     

    Key Responsibilities:

    ·       Gather requirements with business stakeholders and trading partners, then design and develop those requirements into profiles, accounts, BPML business processes, adapters, and services in IBM Sterling B2B Integrator.

    ·       Manage trading partner onboarding and configure them to test bi-directional connectivity via SFTP, HTTPS, AS2, AWS S3, and Connect: Direct, including developing ITX mapping transformations for EDI X12, datasets, XML, and flat files.

    ·       Perform system administration (certificates, security, performance tuning), troubleshoot across platforms using logs/DB queries/Control Center, document solutions, and participate in on-call support for critical incidents.

     

    Preferred Qualifications:

    ·       5+ years of hands-on IBM Sterling B2B Integrator experience with BPML development, workflow design, ITX mapping, and strong knowledge of partner connectivity protocols (SFTP, HTTPS, AS2, AWS S3, Connect: Direct).

    ·       Experience with Sterling File Gateway mailbox routing, ITX mapping and integration, and related components such as SSP, SEAS, SCC, and Connect: Direct.

    ·       Solid background in Linux/Unix and scripting (Shell or Perl), with a strong understanding of certificates, encryption, SSH and PGP keys, TLS, and secure file transfer best practices.

     

    We are seeking:

    ·       An experienced IBM Sterling Integrator Analyst to lead the full lifecycle of B2B integrations from installation and partner onboarding through implementation, production support, administration, and optimization.

    ·       A professional who can work directly with trading partners and internal teams, communicating effectively while driving stable, secure, and well-documented integrations.

    ·       Deeply hands-on technical expert with strong troubleshooting skills across SI, SFG, Connect: Direct, SSP, and related components.

     

    Successful Analysts can:

    ·       Proactively and effectively communicate with business partners, internal stakeholders, and technical teams; seamlessly onboard multiple trading partners with minimal turnaround time.

    ·       Maintain a stable, high-performing integration environment with proactive monitoring.

    ·       Develop well-documented systems and repeatable processes.

    ·       Rapidly resolve production issues with minimal business impact.

     

    Technical Qualifications:

    ·       IBM Sterling B2B Integrator (SI): Develop and maintain integration configurations and BP workflows.

    ·       IBM Sterling File Gateway (SFG): Configure partner onboarding and file routing via mailbox frameworks.

    ·       IBM Sterling MyFileGateway (MFG): Support secure web-based external file exchange for business users.

    ·       IBM Sterling Transformation Extender (ITX): Build and maintain data transformation maps.

    ·       IBM Sterling Secure Proxy (SSP): Configure a secure gateway for controlled external connectivity.

    ·       IBM Sterling Control Center (SCC): Set up monitoring, alerts, and reports on file transfer activity.

    ·       IBM Sterling Connect: Direct: Enable and support automated, secure file transfers between C:D nodes.

    Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Engineering Technician  

    - Houston
    Job DescriptionJob DescriptionRole                     :             S... Read More
    Job DescriptionJob Description

    Role                     :             Sr Engineering Technician - Advanced Power Generation (APG)

    Location            :             Overland Park, KS; Ann Arbor, MI; Houston, TX; Phoenix, AZ; Raleigh, NC; Chattanooga, TN; Chicago, IL; Jacksonville, FL; and Gaithersburg, MD.

    Duration            :             Long Term Position

     

    Job Description:
    This opportunity offers the chance to collaborate with multidisciplinary project teams within the Power Providers Market Sector, supporting Advanced Power Generation (APG) projects and building critical infrastructure for today’s and tomorrow’s challenges. Electrical professionals contribute to power systems design, including duct bank design, cable tray design, grounding, lighting, and other electrical systems supporting advanced power generation facilities.

     

    The Virtual Design & Data Solutions (VDDS) Staff Engineering Technician plays a key role in supporting the development of high‐quality engineering 2D/3D deliverables for these complex infrastructure projects.Under minimal supervision, this position performs technical tasks requiring advanced knowledge of electrical engineering principles and practices, with a focus on creating and modifying electrical design drawings using advanced techniques in industry‐standard design tools, such as Bentley MicroStation and other Bentley tools.Advanced knowledge of project budgets and schedules is required.

     

    For lighting design, experience with AGI32 is preferred to support accurate modeling and illumination calculations across APG facilities.

     

    Job Summary

    Functions as a senior engineering technician, technical design specialist, and/or supervisorApplies advanced technical expertise to solve complex design challenges within a specific engineering disciplineContributes to the development of innovative engineering solutionsUses digital tools and design software (e.g., CAD, BIM, 3D modeling) with standardized procedures to create, modify, and maintain technical documentation, drawings, and project deliverablesProvides consultation, training, and oversight to other engineering technicians to ensure quality, consistency, and compliance with project standards

     

    Key Responsibilities

    Establishes and communicates appropriate design and graphic standardsReviews project requirements to determine correct formats and deliverable contentPromotes quality and consistency across projects, groups, and sectionsReviews design inputs to ensure alignment and consistencyEnsures deliverables comply with applicable codes and standardsMay contribute to continuous improvement of design guides, standards, and processesManages drawing control and maintains historical project recordsApplies engineering principles and established design practices to complex designsExercises sound judgment in interpreting inputs and making deliverable-related decisionsHandles complex technical assignments and provides guidance to other professionalsPerforms design calculations, material quantity takeoffs, estimates, and documentationMay review deliverables produced by others for quality and accuracyMay monitor production to ensure consistency, budget, and scheduleCoordinates with other design groups to exchange information for design developmentMay support field activities as requiredCommunicates project design requirements, progress, and schedulesIdentifies and supports training and development needs for supervised personnel

     

    Preferred Qualifications

    Associate Degree in Drafting or an Engineering Design Related Technology required. Bachelor Degree in an Engineering Design Related Technology preferred.

     

    Minimum Qualifications

    Typically a minimum of 11 years related work experience.Power generation design experienceDiploma or Certificate required.Bentley Microstation experienceExperience with 3D modeling of equipment, Duct bank design, cable tray design, grounding, lighting (extra)

     

    Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Electrical Engineer III  

    - Valencia
    Job DescriptionJob DescriptionRole                     :             E... Read More
    Job DescriptionJob Description

    Role                     :             Electrical Engineer III

    Location            :             Valencia, CA

    Duration            :             Long Term Position

     

    Job Description:


    Develop new manufacturing/test equipment and software used in the development and production of medical devices. Independently or as a member of a team directs, develops, concepts, and executes specifications, designs, plans and builds of complex manufacturing and test equipment.

     

    Key Responsibilities

    1. Leads or participates on project teams to develop clear specifications, evaluates feasibility of concepts, and provides formal estimates for electrical/software designs.

    2. Coordinates, monitors, and documents project designs, estimates, and costs.

    3. Creates electrical/software designs utilizing the departments' standard development tools and procedures.

    4. Complete project deliverables and monitor project schedule and scope changes to assure team can meet delivery requirements.

    5. Prepares standard reports/documentation to communicate status and results

    6. Leads project teams that include Designers, Engineers and Technicians in the design, assembly, and debug of equipment.

    7. Designs electrical systems and specifies electrical components.

    8. Identifies pneumatic components and automated control requirements.

    9. Completes FDA/QSR equipment requirements by assisting in the creation of specifications and qualifications.

    10. Provides training as required to ensure that the controls systems can be operated effectively.

    11. Provides leadership role on championing functional best practices.

    12. Influences and defines functional, departmental and divisional procedures through involvement with cross-functional engineering initiatives.

     

    Quality Systems Duties and Responsibilities:

    Build Quality into all aspects of their work by maintaining compliance to all quality requirements.

     

    Qualifications

    5 - 7 Years with BS, 3 - 5 Years with MSMinimum 5 Years experience per below, with BS, 3 - 5 Years with MS

     

    Must have:

    Python experienceElectronic hardware design experienceHardware-software integration experienceTest infrastructure verification and validation experienceExperience bridging high-level system architecture with detailed electronic hardware designAnalytical mindsetExcellent statistical analysisRisk & Safety optimization experienceExcellent collaboration and communicationsMedical device experience highly preferredFormer regulated environment required

     

    Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Administrative Assistant 1  

    - Redmond
    Job DescriptionJob DescriptionDescription:• Purpose of the Team: The t... Read More
    Job DescriptionJob Description

    Description:

    • Purpose of the Team: The team is a Global team focused on advertising engineering and AI.
    • Key projects: This candidate will be focused on supporting the team, handling tasks for remote admins on the team who can't complete tasks that require onsite. Good energy and work ethic. Be able to say no, be assertive, know what can be done, and know your bandwidth

    Candidate Requirements
    • Degrees or certifications required: There is no degree or certification required for the role.

    Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group.2 years of experience required for the role. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned. This role will provide administrative, onsite support for larger teams within our org. Needs to be at onsite 5 days a week with the reliable transpiration. Need assertiveness and confidence to possibly manage a GM level calendar.

    Explain a typical day in the role.:
    Provide onsite support for employees at companies loaction. We have a large engineering team and need someone who has good energy to partner with other administrative staff and employees with various background. Help setting up new hires, offboarding, space management.
    What is the ideal background of a candidate for this role?:
    Knowledge of companies tools, such as Outlook and Excel. Beginner's experience level is good enough but needs to be able to use Outlook.

    Honesty is the most important quality. We do not care if you make mistakes, but We do not want someone dishonest and cannot own up to mistakes and learn from them.
    Responsiveness - This is a busy, large engineering team, and we need someone who is responsive.

    What are unique selling points that would get candidates interested in your role over another?:
    This is a good position for someone who is eager to be busy and likes a large team environment. It will require some physical tasks, such as pushing carts with a bunch of machines and organizing morale events. This role will be good for someone who can handle a variety of tasks.

    How will contractor performance be measured?:
    Feedback through me and other executive assistants and teammates. Responsiveness/ Speed is necessary. Someone reliable, responsible, and get things done in a timely manner with accuracy is good.

    Top 3 Must-Have HARD Skills & years of experience for each:
    Outlook 2yrs - Basic knowledge and actual work experience
    2 years of experience with office management
    2 years onboarding/offboarding
    2 years customer service
    1-2 years Calendar management exp.

    Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Billing Analyst  

    - San Diego
    Job DescriptionJob DescriptionExperience: 2–5 YearsPerforms quality as... Read More
    Job DescriptionJob Description

    Experience: 2–5 Years
    Performs quality assurance checks for managed service provider.
    Manages standard utility billing activities, including bill adjustments, rebills, and exception handling, with working knowledge of tariffs, customer classifications, and regulatory requirements.
    Processes billing adjustments and rebills
    Follows rate schedules tariffs, and customer class rules
    Reviews usage data, billing determinants, and account configurations
    Resolves routine billing exceptions and customer billing inquiries
    Ensures compliance with regulatory guidelines and internal audit controls
    Provides informal guidance or review support to managed service provider
    Performs quality assurance checks for managed service provider.
    Manages standard utility billing activities, including bill adjustments, rebills, and exception handling, with working knowledge of tariffs, customer classifications, and regulatory requirements.
    Processes billing adjustments and rebills.
    Follows rate schedules, tariffs, and customer class rules.
    Reviews usage data, billing determinants, and account configurations.
    Resolves routine billing exceptions and customer billing inquiries.
    Ensures compliance with regulatory guidelines and internal audit controls.

    Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Financial Analyst II  

    - Hagerstown
    Job DescriptionJob DescriptionTitle: Financial Analyst IIDuration: 12... Read More
    Job DescriptionJob Description

    Title: Financial Analyst II
    Duration: 12 months
    Location: Hagerstown, MD

    Job Purpose

    In this role, you will assist in ensuring accurate account reconciliation and identifying discrepancies through the analysis of transactions made on different card networks, such as debit cards, fees, and chargebacks. This position leverages methodical precision to examine bank statements, general ledgers, and other financial data to evaluate discrepancies and escalate issues, as needed. An individual in this role is expected to seek opportunities for process enhancements, collaborate with cross-functional teams to implement solutions, and assist in creating procedures for new business, as needed.

    Debit Acquirer Reconciliations
    Reconciliation by business level to ensure all financial adjustments received from the networks and suspense items are reflected within the acquirer inventories.
    Responsibilities include reviewing mainframe reports, DGAMS, FSAMS, and multiple Excel workbooks to ensure accuracy of entries on the recons as well as to research and identify discrepancies which require manual resolution.
    Core Report Downloads
    Pulling core reports from the mainframe and capturing totals for settlement, fees, adjustments, etc. based on a defined set of search criteria as needed to help with daily balancing.


    Job Duties and Responsibilities

    You will be tasked with completing the following:

    Monitor and perform daily reconciliations and analysis of bank data for Wire and ACH settlements, identifying and resolving discrepancies as neededWork internally to process correcting entries to clients using automated tools as well as manual adjustmentsAccurately provide daily cash projections and report funding position changes to Treasury throughout the dayCollaborate with peers and management for issue remediation and report escalationMaintain accurate record of any reconciliation-related issues


    Basic Qualifications for Consideration

    What you will need to have:

    Ability to analyze and interpret dataComfortable in dynamic environments, able to adjust to changing prioritiesProficient in reconciling financial records, identifying discrepancies, and ensuring accuracyFamiliarity with accounting principles, bank statements, and transaction matchingProactive approach to problem-solving, anticipating challenges, and planning aheadEffective verbal and written communicator with excellent interpersonal skills, able to work with cross-functional teams


    Preferred Skills, Experience, and Education

    What would be great to have:

    Display critical thinking to identify and resolve issues timely and effectivelyProficient situation and time management capabilities in high-pressure situationsProficient with Microsoft Office 365

    Join our team in Hagerstown and contribute to a dynamic and collaborative work environment. Leverage your skills and grow your career in a supportive and innovative community.

    Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Senior IT Project Manager  

    - Pittsburgh
    Job DescriptionJob DescriptionRole                     :             S... Read More
    Job DescriptionJob Description

    Role                     :             Senior IT Project Manager

    Location            :             Pittsburgh, PA

    Duration            :             Long Term Position

     

    Job Description:


    This role is accountable for the successful delivery of large, complex initiatives that support strategic, operational, regulatory, and market readiness objectives. This role serves as the single point of accountability for project outcomes, leading cross-functional teams through the full Delivery Excellence lifecycle while managing scope, schedule, budget, resources, risks, dependencies, governance, and business readiness activities.

     

    This role partners across business and technology organizations to drive alignment, resolve obstacles, and achieve committed business outcomes.

     

    Core Responsibilities & Competencies

    •Project Delivery Leadership – Lead large, complex technology projects (30 – 60 different product areas) with business readiness activities baked in through the full project management lifecycle ensuring successful delivery of committed business outcomes. Projects span both technology and business workstreams, requiring coordination across cross-functional teams to achieve committed business outcomes.

    •Strategic Planning & Execution – Develop and execute integrated delivery plans that align scope, timelines, resources, dependencies, and business objectives.

    •Stakeholder & Executive Engagement – Build strong partnerships across business and technology teams while providing clear, outcome-focused communications and recommendations to leadership.

    •Risk, Issue & Dependency Management – Proactively identify, mitigate, and escalate risks, issues, assumptions, and dependencies to protect delivery commitments.

    •Financial & Resource Management – Manage project budgets, forecasts, staffing plans, and resource allocation to achieve delivery objectives.

    Governance & Decision Management – Ensure compliance with Delivery Excellence standards, governance requirements, project controls, and change management processes.

    •Business Readiness & Implementation – Drive readiness, operational transition, training, and implementation activities to support successful adoption and business outcomes.

    •Leadership & Influence – Lead cross-functional teams, facilitate decision-making, drive accountability, and influence stakeholders without direct authority.

    •Continuous Improvement – Leverage lessons learned and best practices to improve delivery processes, governance, and organizational effectiveness.

     

    Critical Success Factors

    Proven ability to lead large, complex, cross-functional initiatives.Proven ability to lead through ambiguity and drive clarity, alignment, and execution.Strong business acumen and delivery management expertise.Executive presence and communication skills.Strategic thinking and problem-solving capabilities.Ability to influence, negotiate, and drive stakeholder alignment.Strong financial, risk, and resource management skills.Focus on accountability, outcomes, and continuous improvement.

     

    Required Qualifications:

    Education: Bachelor's degreeExperience: 7 years of experience in project management to include successfully delivering complex projects on time and within budget and managing multiple projects concurrently.

     

    Skills/Competencies:

    Strong understanding of project management principles and best practices.Excellent analytical, problem-solving, and decision-making skills.Exceptional written and verbal communication skills, including the ability to present information clearly and concisely to diverse audiences.Strong organizational and time management skills, with a demonstrated ability to prioritize tasks and manage competing demands.Proven ability to manage projects using a wide range of methodologies (Waterfall, Agile, etc.)

     

    Preferred Qualifications but not mandatory:

    Experience in project management in the healthcare or health insurance industryExperience with the following tools used: Monday.com, Planview, and Oracle ERP Resource and Financial module.Experience with Open Enrollment (OEP/AEP) readiness planning.Commercial and Government health insurance product implementation experience,Should be able to lead as a Program Manager while grounded in Project Management disciplineCompany DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Sr Research Associate  

    - San Rafael
    Job DescriptionJob DescriptionDescriptionOn-site in San Rafael, CA, 5... Read More
    Job DescriptionJob Description

    Description

    On-site in San Rafael, CA, 5 days per week

    About Worldwide Research & Development (WWRD)

    The Worldwide Research & Development (WWRD) organization spans early research through post-market clinical development and includes the scientific teams responsible for discovery, translational research, and development. Our collaborative environment emphasizes scientific rigor, innovation, and meaningful patient impact.

    Position Summary

    The Therapeutics Process Development & Characterization (TPDC) group is seeking a highly motivated Temporary Senior Research Associate to support biologics purification and analytical characterization, with a primary focus on recombinant enzymes and additional exposure to therapeutic proteins, antibodies, and peptide-based modalities.

    This is a primarily laboratory-based role involving hands-on purification and characterization of biologics using established chromatography and filtration workflows. The successful candidate will independently execute purification experiments, troubleshoot technical challenges, analyze experimental data, and contribute to activities supporting multiple early-stage and exploratory research programs. The position also supports laboratory operations through routine instrument maintenance.

    The ideal candidate is detail-oriented, scientifically curious, highly organized, and capable of working independently while collaborating effectively within multidisciplinary project teams.

    Duties & Responsibilities

    Protein & Biologic PurificationIndependently perform purification of recombinant enzymes and other therapeutic biologics, including proteins, antibodies, and peptides, using ÄKTA Pure and ÄKTA Avant chromatography systems.Execute and optimize purification workflows including:Affinity chromatographyIon exchange chromatography (AEX/CEX)Size-exclusion chromatography (SEC)Hydrophobic interaction chromatography (HIC)Desalting and buffer exchangePerform concentration and buffer exchange using tangential-flow filtration (TFF), ultrafiltration/diafiltration (UF/DF), or centrifugal filtration.Evaluate purification performance and recommend process improvements to enhance yield, purity, and recovery.Troubleshoot chromatography, filtration, and purification processes with minimal supervision.Prepare buffers, reagents, and chromatography columns according to established procedures.Perform routine instrument checks, preventative maintenance, and basic troubleshooting of purification equipment.
    Analytical CharacterizationPerform analytical assays to assess purity, identity, concentration, and quality of biologics, including:SDS-PAGECE-SDSSEC-HPLCRP-HPLCUV/Vis spectrophotometryAdditional protein and peptide analytical methods as requiredInterpret analytical data to support purification process optimization and project decision-making.Analyze experimental results using GraphPad Prism, JMP, Microsoft Excel, or similar software.Communicate experimental findings through technical summaries, presentations, and discussions with cross-functional project teams.Support analytical method development, qualification, or technology transfer activities as needed.
    General Laboratory ResponsibilitiesMaintain accurate and complete electronic and/or paper laboratory notebooks.Follow established SOPs and document deviations with guidance.Communicate results, observations, and progress updates clearly within the team.Contribute to a safe, clean, and well-organized laboratory environment in compliance with safety standards.

    Education & Experience

    Senior Research Associate IBachelor's degree in Biochemistry, Biology, Chemical Engineering, or a related scientific discipline with 4–6 years of relevant industry experience, orMaster's degree in a related scientific discipline with 2–4 years of relevant industry experience.Demonstrated experience purifying recombinant enzymes, proteins, antibodies, or peptide therapeutics.Hands-on experience operating ÄKTA Pure, ÄKTA Avant, or equivalent FPLC chromatography systems.Experience with protein analytical techniques including SEC-HPLC, RP-HPLC, CE-SDS, SDS-PAGE, and UV/Vis spectroscopy.Experience with tangential-flow filtration (TFF) and ultrafiltration/diafiltration (UF/DF) is preferred.


    Desired Skills

    Experience in protein purification and biologics characterization.Demonstrated ability to independently plan, execute, troubleshoot, and optimize purification experiments.Strong analytical and problem-solving skills with excellent attention to detail.Experience with electronic laboratory notebooks (Benchling or similar) and data analysis software such as GraphPad Prism or JMP.Excellent written and verbal communication skills with the ability to present technical data effectively.Ability to manage multiple priorities while maintaining high-quality scientific documentation.Strong collaboration skills and the ability to work effectively within multidisciplinary research teams.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Administrative Assistant  

    - San Rafael
    Job DescriptionJob DescriptionTitle: Administrative Assistant Duration... Read More
    Job DescriptionJob Description

    Title: Administrative Assistant
    Duration: 12 months
    Location: San Rafael, CA US 94901

    Job Description

    The administrative assistant will be professional, attentive to details, effective in communications and management of interactions with external partners and personnel in other departments of the Company. The successful candidates will have excellent customer service and be outcome oriented. The ability to work in a fast-paced environment with strong attention to detail is essential.

    Responsibilities

    Provide general administrative support.Proactively schedule, coordinate, and manage meetings/conference calls and related activities including all meeting logistics such as availability for attendees, meeting room and equipment set up, catering orders, set up, and break down, meeting materials preparation and distribution, taking meeting minutes as requested. Work with functional leads to resolve timing conflicts to ensure appropriate attendance.Participate in recruiting efforts by working with HR on scheduling of interviews, coordination of interview schedules, and hosting of candidates. Participate in on-boarding activities (IT set up, introductory meetings scheduled, Concur and travel training, and other duties as assigned).Arrange all details for offsite meetings (book hotel, make restaurant reservations, choose food for catered meals, reserve audio-visual equipment, research and schedule team-building events).Assist with business travel planning and coordination in accordance with BMRN travel policy.Prepare expense reports for submission to company application.Order and maintain department office supplies.Coordinate with IT to resolve computer and other technical issues.Participate in onboarding activities of new hires.Attend and participate in BPV and CMW meetings on-site and off-site, as applicable.

    Department Support

    Position will require working out of our San Rafael Corporate and Brisbane offices for optimal cross-functional interdepartmental interaction and support.Manage leadership team calendars, department calendars and ensure that all team/staff meetings are planned and prepared.Assist with department contract requests for submission into contract management system on an ongoing basis.Create/Update department project trackers/spreadsheets, as assigned.Create filing system for key documents and maintain in document management system (LiveLink).Assist in the preparation and distribution of documents, binders, flowcharts, Organizational Charts, and presentations.

    Skills

    Effective task planning and coordination abilities, including a proven ability to multi-task under pressure and deadlines.Requires instructions only on new assignments.Minimum of two years related experience.Must have expertise in Outlook and using standard office software applications, such as Outlook, Microsoft Office (proficient in WORD, PPT, EXCEL, Concur, and SharePoint) as appropriate for the function supported.Responsive to deadlines, detail-oriented, and able to prioritize multiple tasks.Excellent communication and interpersonal skills.Applies acquired job skills and company policies/procedures to complete assigned tasks that are typically semi-routine in nature.Quick learner and able to work proactively/independently on most tasks, following established guidelines.

    Experience

    Minimum 5 years of related experience in an Administrative Assistant role supporting a large team of people.Previous experience supporting Pharmacovigilance and Clinical Medical Writing within the Biotech or Pharmaceutical Industry is a plus.

    Education

    Bachelor's degree preferred.

    Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less
  • Accounts Payable Analyst  

    - San Rafael
    Job DescriptionJob DescriptionTitle: Accounts Payable AnalystDuration:... Read More
    Job DescriptionJob Description

    Title: Accounts Payable Analyst

    Duration: 12 months
    Location: San Rafael, CA, US, 94901

    Description:

    Interested in a candidate with experience working in large, well-established organizations that have a large monthly invoicing volume (5,000 invoices per month).

    Key Responsibilities of the position include, but are not limited to:

    Manage account reconciliations and resolve discrepancies across AP and related accounts.Review and process complex AP transactions while ensuring adherence to company policies.Determine root cause for invoice/supplier issues. Submit and track IT tickets, initiate meetings and work with internal support staff to resolve invoicing/supplier issues.Backup to AP Mailbox Coordinator when they are out of the office.Assist with month-end close activities, including clearing account discrepancies and variance analysis.Investigate AP exceptions, identify trends, and recommend corrective actions.Support the AP Manager in refining processes and improving accuracy in reporting.Develop and document best practices for reconciliation and AP workflows.Any special projects/tasks assigned by management.

    Qualifications:

    Degree in Finance or Accounting preferred.1-2 years Accounts Payable Experience.Strong knowledge of core accounting concepts.Knowledge of control concepts (segregation of duties, verification, security, etc.).Ability to exercise good judgement and effective written and verbal communication skills.Experience in diagnosing, isolating, and resolving issues, and recommending and implementing strategies to resolve problems.Experience in Oracle and/or SAP a plus.Competent in Microsoft Office, including Excel.

    Education:

    High School diploma required.Bachelor's degree preferred.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more.Company DescriptionOur client is a leading global technology company known for developing innovative cloud, productivity, AI, and enterprise solutions that help individuals and organizations achieve more. Read Less

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