Summary
The Billing Specialist is responsible for the processing of client invoices, including mailing or e-billing invoices, customer service of internal and external clients. The Billing Specialist will report to the Billing Manager/Billing Supervisor of the Finance Department.
Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.
Required Education & Experience
High School degree or equivalent.Experience working in a professional environment.Strong computer experience, including experience with Outlook, Microsoft Excel and Word.
Preferred Education & Experience
College or business school preferred.Minimum 1-3 years of legal billing experience preferred.Experience with Elite Legal Management, 3E and Thomson Elite eBILLINGHUB software preferred.Law Firm or other professional service industry experience preferred.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Process & Produce Client Invoices (85%)Assist team with monthly printing and stapling proformas.Make attorney edited changes on proformas in 3E, includingNarrative editsExtreme awareness of special billing instructions and rate exceptionsBillable hour changes as directed by AttorneyApply invoice discountsProcess WIP write/downs with appropriate approvalsApply unallocated funds with Attorney directionApply trust funds with Attorney directionE-billing invoices through Thomson Elite eBILLINGHUBGeneral and Administrative (15%)Monthly review of Attorney Hold accountsMonthly review of Trust/Unallocated balances on mattersUpdate Attorney Billing Profiles as neededProcess check requests (refunds to client) in Chrome RiverKwik-Tag scanning of proformas and back up to FileSiteResponsibility to assist Attorneys, internal/external client requestTravel requirements are negligibleMust be available to work overtime and some week-ends, especially during peak billing periods and during fiscal year-endPerforms other duties as assigned.
Competencies
Strong verbal and written communication skills.Self-motivated with excellent organizational skills and attention to detail.Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.A team player who motivates and educates other team members.Regular and predictable attendance is an essential function of the position.
Supervisory Responsibility
This position has no supervisory responsibilities.
Travel
No travel is expected for this position.
Work Environment & Physical Demands
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.
Benefits & Compensation
At Stinson LLP, we are committed to the success of our employees. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including:
Medical, dental, and vision health plansMedical savings accountsFirm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge ServicesEmployer-paid life insurance and AD&DShort- and long-term disability benefitsGenerous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and militaryExcellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program
The salary range for this role is $64,000 - $78,000. The salary range for this position is based on a variety of factors, including experience, skills, qualifications, and location. The range is provided as an initial approximation at the time of posting and may vary based on the individual's unique qualifications and experience.
EEO Statement
Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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