Title: Business Operations Manager (Y0442)
State Role Title: Gen Admin Manager I
Hiring Range: $119,304 - $140,627
Pay Band: 5
Agency: Department of Juvenile Justice
Location: Central Office
Agency Website: http://www.djj.virginia.gov/
Recruitment Type: State Employee Only - E
Job Duties
This recruitment is for current state employees of the Commonwealth of Virginia.
It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.
Commonwealth positions offer a competitive benefits package, which includes: Fourteen (14) paid holidays, Paid and Unpaid Leave (Vacation, Sick, Family Personal, Parental and FMLA), Health and Dental Insurance, Short- and Long-Term Disability, Employee Assistance Program (Counseling), Flexible Spending Account, and Life Insurance.
The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.
The Business Operations Manager directs and performs the business and fiscal management activities of the Division of Community Programs, including overall fiscal management of various components of the Services Continuum, including the Regional Service Coordinators and services, VJCCCA, Mental Health Initiative, and other funding streams; develops the unit's budgets in consultation with the Budget Dept.; supervises the fiscal positions assigned to the unit; monitor unit expenditures, and perform all DJJ reporting requirements related to the financial operations of the division.
Pursuant to Sections 2.2-3115 of the Code of Virginia, the selected candidate will be required to file a Statement of Economic Interests Form at the time of employment and annually thereafter.
Minimum Qualifications
At a minimum, selected candidates must possess the following:
* Considerable working knowledge of generally accepted accounting principles and practices
* Considerable knowledge of budgeting processes; grants management; preparation of complex financial reports
* Considerable knowledge of procurement processes and procedures and managing contracts and service agreements
* Ability to supervise, train, and direct subordinate staff
* Demonstrated ability to develop, interpret, and apply policies in areas of oversight
* Demonstrated ability to communicate effectively orally and in writing, as well as to negotiate contracts, coordinate temporary transfer agreements with partner agencies, and ensure compliance with contract terms, while fostering effective business and strategic partnerships
* Demonstrated ability to manage multiple, competing priorities and to organize and schedule own work
* Demonstrated ability to supervise, manage, and direct day-to-day activities of others in order to meet deadlines and provide exceptional customer service
Additional Considerations
Additional considerations include the following:
* Knowledge of State of Virginia procurement policy and procedures
* Experience using State of Virginia automated fiscal platforms
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position's closing date. Applications received after the closing date will not be considered. Documents sent through postal mail, email, or fax will not be considered.
Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.
You will be provided an email confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application. Status updates will not be provided via telephone or email.
Background & Pre-employment Screenings:
Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.
Pre-employment medical screenings are required for some DJJ positions.
Driver License:
A valid driver's license is required of DJJ employees to operate a state-owned or leased vehicle.
Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.
DJJ Welcomes Veterans:
DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.
Reasonable Accommodations:
Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.
Equal Opportunity Employer:
The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.
Contact Information
Name: Carolyn Brown
Phone: email only
Email: Carolyn.Brown@djj.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
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