Springfield Montessori School is seeking a highly organized and dynamic Executive Administrative / Personal Assistant to directly support the Business Owner in a multitude of areas. This role requires an individual that brings a positive attitude and enthusiastic work ethic daily. Exceptional attention to detail, a proactive mentality and the ability to thrive in a fast-paced and ever-changing environment is required. The ideal candidate will be a creative problem-solver who enjoys working collaboratively and is passionate about supporting the CEO, Owner and their household. He/she/they will need to be reliable, responsible, energetic and be able to manage projects to completion and run errands upon request. No task is too small. I am looking for a mature, proactive, highly organized/detailed individual that is adept at social media, extremely comfortable around technology and the Microsoft Office Suite, is a strong communicator, is creative and loves to take on new challenges. Every day will bring a new and different set of tasks. Discretion and upmost confidentiality are required.
Responsibilities:
· Provide comprehensive administrative support to the Owner/CEO to include scheduling meetings, office organization, calendar management, event organization, management and coordination.
· Collaborate with San Francisco Bay Area campus Admin teams as needed on a variety of projects.
· Maintain detail, organized records and ensure efficient handling of confidential documents and sensitive information, demonstrating the highest level of discretion and confidentiality.
· Assist in the preparation of correspondence, reports, and presentations, ensuring all materials are accurate and professionally formatted.
· Manage office supplies and equipment, ensuring a well-stocked and functional workspace.
· Work with vendors/contractors on projects/work at various Business office locations.
· Perform additional administrative tasks as needed to support overall operations and initiatives.
Qualifications:
· Proven experience in an administrative, executive management and or personal assistant role, preferably within an educational setting however this is not mandatory.
· Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
· Strong attention to detail and commitment to maintaining confidentiality.
· Stellar organizational skills.
· Must be comfortable around dogs.
· Ability to work in fast paced environment and multitask.
Company DescriptionSpringfield Montessori School has been providing academic excellence to the Bay Area for more than 35 years. Springfield has been awarded the Best of the Best Gold Award from Bay Area Parent Magazine for East Bay Montessori Schools for several consecutive years and has been added to the Hall of Fame directory. Our mission is to provide an environment that promotes a love of learning, independence, responsibility, socialization, grace, and courtesy. We have a long standing history in our communities and wonderful company culture.