If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu . Controllers Office Job Description Job Summary: As a member of the payroll team this position participates in all aspects of the bi-weekly payroll. Responsibilities include monitoring of weekly time submission, understanding and validating complicated data elements for entry, and processing payroll. This position will support the Smith community throughout the payroll process responding to questions, explaining procedures, and training employees. The Senior Payroll Specialist will have a meaningful role in the configuration and ongoing maintenance of the Workday system. This position will also supervise student workers. Take appropriate actions to support a diverse workforce and participates in the Colleges efforts to create a respectful, inclusive, and welcoming work environment. Essential Functions Payroll (70%): Process all aspects of the payroll in a timely and accurate manner which includes data entry and evaluation, running processes, and reviewing payroll calculations before processing. Preparation and review of internal and external payroll reports. Work closely with human resources, the provosts office, and other departments to support the time entry and approval process as well as administer payroll changes and deductions. Participate in annual workers compensation audits. Process periodic and quarterly tax filings, reconcile discrepancies, and ensure data accuracy and filing timeliness. Prepare amendments as required. Audit payment requests for accuracy and proper authorization, and perform account reconciliations between payroll and the general ledger. Respond to inquiries, investigate and resolve problems. Reconcile compensation and process year-end W-2 tax reporting. Audit payroll records to ensure compliance with college policy and federal and state laws. Student Employment (10%): Support the student employment processes and all aspects of student hiring. Assist faculty, staff and students with the creation and posting of student positions and the hiring of student workers. Support students in onboarding in Workday and assist with Central Check-in for first year students. Payments to Foreign Persons (10%): Administer government regulations regarding payments to non-resident aliens. This includes calculating tax withholding for both payroll and accounts payable payments. Support the year-end tax reporting and production of 1042-S Forms. Other Duties (10%): Reconcile general ledger accounts and participate in month-end closing processes. Participate in fiscal year-end audit, Form 990 preparation, and IPED submittal. Other duties as assigned. All employees are expected to participate in the Colleges efforts to create a respectful, inclusive, and welcoming work environment. Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses): Associates degree plus three to five years of relevant experience with payroll, including the payment of foreign persons or an equivalent combination of education/experience. Knowledge of accounting, general ledger, IRS guidelines, and withholding information. Experience working with diverse backgrounds. Preferred Qualifications: Advanced degree and/or payroll certification(s) Experience with Workday, a union workforce, payments to foreign persons and tax treaty assessment, payroll amendments, financial accounting and reconciliations preferred. Skills: Demonstrated payroll knowledge Excellent judgment and decision making Discretion with confidential information Excellent customer service Dependability Strong attention to detail and accuracy Ability to manage multiple tasks simultaneously Ability to work on a team and independently Excellent organizational and record keeping skills Demonstrated written and verbal and communication skills with the ability to positively interact with diverse constituencies Excellent computer skills including proficiency with MS and Google suites, databases, and cloud-based complex financial systems Other: Eligible for hybrid work schedule. Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button. Review of applications will begin October 7, 2024 Position Type: Regular About Smith College Located in Northampton, MA, Smith College is one of the largest womens colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges. Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu . As set forth in our mission and values , Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination. PDN-9cff272e-f04a-4c7e-bf0d-85074762ee60
If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu . Finance Job Description Job Summary Support the daily budget operations of the College. Assist in ad-hoc analysis and modeling in support of all units across the college. Act as a member of the colleges central Budget Office, and support central planning activities. Financial management & oversight primarily encompass planning, forecasting, accounting, and the financial evaluation of key strategic initiatives. Provide support to budget partners in assigned areas within the College. Responsibilities include, but are not limited to, multi-year financial modeling, stakeholder support through the execution of the annual budget process, and the monitoring of expenditures in the operating budget. Take appropriate actions to support a diverse workforce and participate in the Colleges efforts to create a respectful, inclusive, and welcoming work environment. Essential Functions Analytics & Central Planning: Provide support to Finance Leadership by architecting and maintaining routine and ad-hoc analysis and strategic modeling. Support college-wide analytical tasks as needed. Maintain and refine routine analysis, such as but not limited to, FTE analysis, budget to actual variance analysis, and assessment of restricted funds usages. Perform ad-hoc modeling and analysis at the guidance of team members. Act as a conduit for relaying pertinent financial information within Budget Office, as well as between the Budget Office and other areas of school operations. Review and make recommendations on requests to fill, modify, or create positions; analyze and prepare reports on historical trends in staffing; and maintain current position authorizations and salary budgets within human resource/payroll systems. Reporting & Operations: Support the Budget Office in process improvement initiatives across campus, such as report development and the rollout of new analytic technologies. Support the operations of the department such as the collection, loading, and reconciliation of the colleges annual plan. Support the annual planning and strategic initiatives cycle. Additional duties include management reporting, financial training for various constituents, and the support of the schools financial systems, tools, and processes with various stakeholder groups. Develop and maintain models and tools for projecting key balance sheet and operating line items, including net student income and compensation. Other Functions Support new projects and key financial initiatives as necessary with analysis and reporting to support ad-hoc requests. All employees are expected to participate in the Colleges efforts to create a respectful, inclusive, and welcoming work environment. Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses) Bachelors degree in accounting, finance or business administration and 1 year of relevant experience, or an equivalent combination of education/experience. Must demonstrate a record of leadership, knowledge of not-for-profit accounting and relevant financial acumen, plus personal and professional ethics. Advanced Microsoft Excel including pivot tables, complex formulas, and financial modeling is a requirement. Advanced level expertise with Microsoft suite of products to include MS Excel, Word and PowerPoint. Experience working with individuals from diverse backgrounds. Preferred Qualifications Advanced degree preferred. Experience with Workday and/or Adaptive preferred. Experience in Higher Education is a plus. Skills High degree of initiative, self-direction, critical & creative thinking, and independent judgment. Must be willing to take direction from multiple stakeholders. Must possess exemplary problem-solving skills. Demonstrates strong administrative, leadership, verbal and written communication skills, as well as the ability to analyze complex data. Excellent interpersonal and technical skills. Strong accounting, financial modeling and analysis, strategic thinking, and project management skills. Excellent communication skills, with strong attention to detail and accuracy. Must have discretion and the ability to maintain confidentiality, interact with diverse constituencies, and manage multiple tasks simultaneously. Applications will continue to be reviewed until the position is filled. Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button. Review of applications will begin September 11, 2024 Position Type: Regular About Smith College Located in Northampton, MA, Smith College is one of the largest womens colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges. Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu . As set forth in our mission and values , Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination. PDN-9ce0fc19-dfae-4616-b00e-c109c0887768
