Job Summary
The Billing Specialist is responsible for maintaining accurate records regarding customers’ accounts
Key Responsibilities
Ensure billing is accurate details such as trip duration, distance, job duration. Submit invoices to customer portals or through other methods as required by customers. Ensure invoices are submitted in the correct format and within the required time frame according to customer specifications. Monitor submission confirmations and track invoice status to ensure timely processing and payment. Maintain and update customer account information, ensuring all records are up-to-date and accurate. Respond to customer inquiries regarding invoices, payments, and account details. Creates and reviews Taxi billing. Taxi Billing – These jobs are one day jobs normally includes a crane and a rigger.Qualifications
Skills:
Excellent verbal and written communication skills. Excellent customer service skills. Strong organizational skills. Proficiency with Microsoft Office and Adobe. Knowledge of accounting and management principles and Accounts Payable procedures. Willingness to collaborate with others within the accounting department and through the Company.Education & Experience:
Bachelor’s degree, preferably in accounting or a related field, from an accredited college or university OR AA/AS degree with 1 year of experience in accounting or related field OR 3 years of experience in accounting or a related field. 1-3 years of experience in corporate accounting or billing role. High School Diploma or equivalent. Valid Driver’s License. Must be legally authorized to work in the United States. Must be able to read, speak, and understand English.Working Conditions
Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report. Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity and age.
Read LessJob Summary
The Director of Accounting is a senior financial leader responsible for the company’s overall technical accounting and financial reporting functions. As a key member of the finance leadership team, the Director of Accounting ensures that all financial transactions are accurately recorded, financial statements are prepared in compliance with U.S. GAAP, and robust internal controls and accounting policies are maintained across Sims Crane & Equipment Co. Inc. (and subsidiaries).
In an operated crane rental and heavy equipment services environment, the Director of Accounting acts as the guardian of the company’s financial integrity overseeing the monthly close process, preparation of timely and reliable financial statements, full tax compliance, and the coordination of the annual financial audit. The Director of Accounting works closely with the CFO to provide accurate financial insight and ensures the accounting organization supports strategic decision-making through precise data and disciplined processes. By combining deep accounting expertise with strong leadership, the Director of Accounting upholds high standards of accountability, transparency, and fiscal compliance that underpin the company’s financial health.
Key Responsibilities
Financial Accounting Operations & Close Management: Lead daily accounting operations and oversee all general ledger activities, including accounts, journal entries, and reconciliations. Direct the monthly, quarterly, and annual closing processes to ensure timely and accurate close cycles. Review and approve key journal entries, accruals, and adjustments, making certain that all financial transactions are properly recorded and that the general ledger accurately reflects the company’s financial position. Identify and implement process improvements to enhance efficiency and reduce the close timeline, ensuring that the financial books are promptly completed and ready for management review each period.GAAP Financial Reporting & Compliance: Oversee the preparation of comprehensive financial statements and internal management reports. Ensure that all financial reporting is fully compliant with U.S. GAAP and any relevant industry accounting standards. Develop and maintain accounting policies and procedures that ensure consistency, integrity, and regulatory compliance in financial reporting. Provide in-depth financial analysis and technical accounting guidance to support the CFO and other stakeholders in understanding financial results and implications.Chart of Accounts & Cost Accounting Management: Maintain and continuously refine the chart of accounts and cost accounting structure to support robust financial tracking and reporting. Ensure that the chart of accounts is structured to accurately capture the financial activities of an operated crane rental and heavy equipment services business, including job costing, equipment utilization costs, depreciation, and maintenance expenses. Monitor and update cost accounts as needed, providing clarity and consistency in how revenues and expenses are categorized across projects, divisions, and subsidiaries. This includes overseeing the proper allocation of costs to projects or departments, enabling precise analysis of profitability at various levels of the business.Tax Compliance & Reporting: Manage full tax compliance for the company across all applicable jurisdictions. Ensure timely and accurate preparation, filing, and remittance of all required tax returns, including federal and state income taxes, payroll taxes, sales and use taxes, and Heavy Vehicle Use Tax (HVUT). Serve as the primary liaison with external tax advisors or auditors for tax-related matters and maintain up-to-date knowledge of tax regulations affecting the company’s operations. Establish internal controls and processes to ensure tax obligations are met and the company benefits from available tax incentives or credits while minimizing risk and exposure.Annual Financial Audit Coordination: Plan and direct the annual financial audit with external auditors, acting as the key point of contact for the audit team. Prepare and organize required audit schedules, workpapers, and documentation,ensuringthe audit process is efficient and thorough. Address auditor inquiries and provide clarity on accounting treatments,demonstratinga command of technical accounting matters and the integrity of the company’s financial records. Work proactively to achieve clean audit results, includingmaintainingrecords and processes that result in minimal audit adjustments or findings. Post-audit,leadthe implementation of any recommended improvements to strengthen controls or processes.Internal Controls & Policy Implementation: Establish and enforce a robust system of internal controls to safeguard company assets and maintain the accuracy of financial data. Ensure proper implementation of accounting policies, procedures, and internal control practices throughout the organization. Conduct periodic reviews of critical processes to verify control effectiveness and compliance with company policies and applicable regulations. Promptly identify and remedy any control deficiencies, working in tandem with the CFO to continuously improve the control environment and minimize financial risk.Systems & Process Improvement: Oversee the utilization and optimization of the company’s accounting systems and financial software. Identify opportunities to enhance financial processes, improve data accuracy, and shorten reporting cycles through automation and technology upgrades. Collaborate with IT and other stakeholders to implement system enhancements or new tools that support efficient accounting operations. Drive ongoing efforts to modernize and streamline accounting workflows, ensuring that the accounting function can scale with business growth and adapt to evolving regulatory requirements.Team Leadership & Development: Lead and mentor the accounting team, including direct supervision of the Controller, Accounting Manager, Fixed Asset Accounting Manager, and Payroll Manager. Set clear objectives and high standards for performance, accuracy, and compliance. Provide regular feedback, training opportunities, and coaching to develop team members’ technical skills and leadership capabilities. Foster a culture of integrity, precision, and continuous improvement, ensuring that all team members uphold the company’s financial standards and contribute effectively to the broader organizational goals. Coordinate closely with the CFO to align the accounting team’s work with the company’s strategic priorities and cross-functional needs.Qualifications
Skills:
Technical Accounting & GAAP Expertise – Expert knowledge of U.S. GAAP and technical accounting principles. Proven ability to interpret and apply accounting standards and ensure compliance in complex, multi-entity financial environments. Experience overseeing all aspects of corporate accounting and financial reporting with unwavering accuracy and attention to detail.CPA Certification – Certified Public Accountant(CPA) credentials required, demonstrating a high level of professional accounting proficiency and commitment to upholding rigorous financial standards.Financial Close & Reporting Experience – Substantial experience managing monthly/annual closing processes and financial statement preparation for a multi-division or multi-subsidiary business. Demonstrated ability to consistently deliver accurate financial results under tight deadlines and to support organizational goals with reliable financial information.Audit & Compliance Leadership – Successful record of accomplishment in leading external audits and internal compliance efforts, including coordinating with auditors, preparing audit documentation, and implementing recommendations. Solid understanding of regulatory requirements and ability to ensure financial practices meet all compliance standards.Process Improvement & Systems Savvy – Proficiency with accounting systems and financial reporting software, and a history of implementing process improvements. Able to leverage technology and best practices to streamline accounting operations, reduce errors, and enhance financial analysis capabilities.Leadership & Collaboration – Strong leadership skills to manage and develop accounting staff, fostering a culture of accuracy, accountability, and continuous learning. Excellent communication and interpersonal skills to work effectively with the CFO, financial peers, auditors, and cross-functional teams, translating technical accounting matters into clear guidance for various stakeholders.Education & Experience:
Education: Bachelor’s degree in accounting or a closely related field is required. An advanced accounting degree or MBA is a plus. An active CPA license is required.Experience: 10+ years of progressive accounting experience is required, including 5+ years in an accounting manager or controllership role (e.g., Controller, Assistant Controller). Experience leading corporate accounting teams and managing technical accounting processes in a similar industry or capital-intensive business is preferred. Public accounting experience is a strong asset, reflecting a rigorous foundation in GAAP and internal control best practices.Leadership Track Record: Proven record of accomplishment of building and maintaining a high-performing accounting function. Demonstrated success in improving financial processes, achieving timely close cycles, and delivering accurate financial reports. History of maintaining strong internal controls and compliance, as evidenced by positive audit results and minimal errors or rework.Other Requirements: Position requires residing within daily commuting distance of the corporate office in Tampa, Florida. Occasional travel will be required for business meetings and branch visits. The Director of Accounting must exhibit exemplary integrity, attention to detail, and commitment to the company’s core values (safety, customer service, excellence), serving as a model for financial discipline and professionalism within the organization.Must be legally authorized to work in the United States. Must be able to read, speak, and understand English.Working Conditions
Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report. Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.
Read LessJob Summary
The Fixed Asset Accounting Manager is a specialized finance professional responsible for the accounting and financial management of all fixed assets at Sims Crane & Equipment Co. Inc. (and subsidiaries). Reporting to the Chief Accountant, this role ensures that every capital asset from heavy equipment and vehicles to real estate, facilities, yards, shops, IT, and office equipment is properly accounted for throughout its full lifecycle. The Fixed Asset Accounting Manager oversees accurate asset capitalization, depreciation, and disposals in alignment with U.S. GAAP, and maintains detailed records and analysis to inform strategic asset decisions.
In the context of an operated crane rental and heavy equipment services business, this role places particular emphasis on tracking the total cost of ownership (TCO) and performance of the equipment fleet while also ensuring financial stewardship of all other capital assets. By collaborating closely with operations, maintenance, and the broader finance team, the Fixed Asset Accounting Manager provides in-depth cost analysis and asset performance reporting, supports asset-related audits and compliance, and recommends process improvements to strengthen asset management. This role demands a strong foundation in fixed asset accounting across diverse asset classes, meticulous attention to detail, and an ability to link operational data with financial outcomes, thereby safeguarding the accuracy and integrity of the company’s asset-related financial information and supporting optimal asset utilization and capital planning.
Key Responsibilities
Asset Lifecycle Accounting (All Asset Classes): Manage comprehensive accounting for each stage of the asset lifecycle including acquisition, capitalization, depreciation, transfers, improvements, and disposition for all fixed assets of the company. This includes heavy equipment and fleet vehicles, real estate properties, plant and yard facilities, as well as office and IT equipment. Maintain detailed fixed asset registers and depreciation schedules across these asset categories, ensuring depreciation and amortization are calculated accurately and recorded on time in compliance with U.S. GAAP. Coordinate with procurement, operations, and facilities management teams to ensure timely capitalization of new assets and appropriate accounting for asset retirements or sales. Provide leadership in defining useful lives and salvage values for diverse asset types in line with policy, ensuring the general ledger accurately reflects the value of the company’s asset base at all times.Cost Tracking & Total Cost of Ownership (TCO) Analysis: Track and analyze the full spectrum of costs associated with the company’s fixed assets throughout their useful lives. For the heavy equipment fleet and vehicles, monitor and record maintenance and repair expenses, fuel consumption, parts replacement, insurance costs, and operator labor on a per-asset basis. For property and facility assets, track maintenance costs, utilities, property taxes, and other operating expenses. Develop and maintain models or dashboards to aggregate these costs and compute the total cost of ownership (TCO) for key asset categories. Identify cost trends and outliers (e.g., especially high maintenance assets or facilities) and present insights that inform decisions on asset deployment, maintenance strategy, and replacement timing. Ensure consistent cost allocation practices are used so that asset profitability and efficiency are accurately measured and compared across the fleet and fixed asset portfolio.Month-End Close & Asset Performance Reporting: Play a pivotal role in the monthly, quarterly, and annual close processes by providing all required fixed asset entries and analyses. Prepare and post period-end journal entries for depreciation and amortization, asset additions, disposals, impairments, and any necessary adjustments to fixed asset accounts. Reconcile all fixed asset-related accounts (asset cost, accumulated depreciation, capital work-in-progress, etc.) to ensure the general ledger aligns with detailed fixed asset sub-ledgers and schedules at each period end. Support the Chief Accountant and CFO with asset performance reporting, compiling metrics and narratives that highlight asset utilization, ROI on major capital investments, and fleet performance for management. For heavy equipment fleet assets, provide financial input to fleet performance reports (e.g., cost per revenue hour, utilization rates, asset ROI) and for property assets, ensure capital expenditure tracking and ROI analysis on major projects are clearly documented and reported.Fixed Asset Records & Regulatory Compliance: Ensure meticulous maintenance of fixed asset records and documentation to support financial, legal, and regulatory requirements. This includes safeguarding titles, deeds, and registration documents for real estate and vehicles; maintaining equipment inventories and asset tags; and tracking key dates (warranty expiration, lease terms, inspection renewals) for compliance. Coordinate with the tax and compliance functions to support property tax filings and any industry-specific asset taxes (such as Heavy Vehicle Use Tax (HVUT) for applicable vehicles). Work with the safety and operations teams to ensure adherence to regulatory requirements for equipment (e.g., inspections, certifications) and that related costs are captured in the financial records. Keep fixed asset policies up to date with any changes in accounting standards or regulatory requirements, ensuring financial practices around asset accounting remain compliant.Internal Controls & Compliance: Support the overall internal control environment related to fixed assets and capital expenditures. Follow and promote strict internal controls for asset processes, such as authorization for capital purchases, appropriate segregation of duties for asset record updates, and periodic physical inventory audits of assets. Identify any control weaknesses in asset accounting (e.g., incomplete asset records, outdated depreciation methods) and recommend enhancements or corrective actions to strengthen reliability and accountability in asset management. Serve as a resource to other departments in understanding and adhering to financial procedures for asset-related activities.Audit Support: Act as the primary liaison for external auditors on fixed asset matters during the annual audit or any financial examinations. Prepare all necessary audit schedules and supporting documents related to fixed assets. Provide clear, fact-based explanations for auditors on asset valuations, depreciation policies, TCO calculations, and any significant asset transactions during the year. Ensure that fixed asset accounting stands up to audit scrutiny, aiming for no material audit adjustments or findings in the fixed asset area. Cross-Functional Coordination & Process Improvement: Collaborate closely with operations, fleet management, facilities, and finance teams to ensure cohesive management of the company’s assets. Work hand-in-hand with fleet maintenance and branch operations managers to remain informed on equipment usage, maintenance schedules, and operational challenges that have financial implications. Coordinate with facilities management for capital improvements or maintenance spending on yards, shops, and offices, ensuring such costs are captured and capitalized appropriately. Champion continuous improvement in asset accounting processes, leveraging technology to automate tracking and reporting, reduce manual effort, and enhance accuracy.Qualifications
Skills:
Broad Fixed Asset Accounting Expertise – In-depth knowledge of accounting principles (U.S. GAAP) as they apply to a wide range of fixed assets, including heavy equipment, vehicles, real estate, and other capital assets. Demonstrated ability to manage asset capitalizations, depreciation, disposals, and asset ledger reconciliations accurately for multiple asset categories in a complex business environment.Analytical & Financial Modeling Skills – Strong analytical abilities, particularly in cost analysis and financial modeling for assets. Skilled at synthesizing large volumes of cost and asset data into meaningful analyses (TCO, ROI, utilization trends) that can guide strategic asset management decisions.Attention to Detail & Accuracy – Meticulous attention to detail, ensuring every asset is properly tracked and accounted for. A record of accomplishment of managing detailed schedules with a focus on precision and completeness. Ability to systematically identify and correct discrepancies in asset records, thereby guaranteeing high data integrity.Systems Proficiency & Process Orientation – High proficiency in ERP/accounting systems and fixed asset management software, with hands-on experience in utilizing system tools for asset tracking and reporting. History of implementing or optimizing system features to improve asset accounting workflows. A process-oriented mindset, continuously evaluating current methods and executing improvements that increase efficiency and control.Cross-Functional Collaboration & Communication – Excellent communication and collaboration skills, enabling effective partnership with operations, maintenance, and other departments. Proven ability to explain financial concepts and analyses in accessible terms and to integrate feedback from operational teams into financial practices. A proactive and team-oriented approach, working seamlessly with both finance colleagues and non-financial teams to achieve common objectives in asset management.Industry Experience & Flexibility – Experience in an asset-intensive industry (such as heavy equipment rental, construction, or manufacturing) is highly beneficial, indicating understanding of equipment usage patterns and maintenance considerations. Adaptability to manage various asset types.Education & Experience:
Education: Bachelor’s degree in accounting or finance is required. A solid accounting background is essential. Certified Public Accountant (CPA) or Certified Management Accountant (CMA) certification is strongly preferred, reflecting advanced expertise in accounting standards and professional dedication.Experience: 5+ years of progressive accounting experience is required, with a significant portion in roles emphasizing fixed asset accounting. Experience handling all phases of asset accounting (capitalization through disposal) in a multi-asset environment is critical. Exposure to an equipment business is a strong plus, demonstrating ability to manage complex assets like heavy machinery alongside standard corporate assets.Leadership Track Record: Proven record of accomplishment of managing fixed asset accounting functions and improving processes (such as reducing discrepancies, implementing better tracking, or speeding up fixed asset close steps). Demonstrated reliability in delivering accurate asset accounting outputs on tight timelines, and success in cross-functional projects (like system implementations or asset physical inventory programs).Other Requirements: Position requires residing within daily commuting distance of the corporate office in Tampa, Florida. Occasional travel will be required for business meetings and branch visits. The Fixed Asset Accounting Manager must exhibit exemplary integrity, attention to detail, and commitment to the company’s core values (safety, customer service, excellence), serving as a model for financial discipline and professionalism within the organization]Must be legally authorized to work in the United States. Must be able to read, speak, and understand English.Working Conditions
Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report. Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.
