PARK AVENUE ARMORY
Part American palace, part industrial shed, Park Avenue Armory is dedicated to supporting unconventional works in the visual and performing arts that need non-traditional spaces for their full realization, enabling artists to create, students to explore, and audiences to experience epic and adventurous presentations that cannot be mounted elsewhere in New York City. Park Avenue Armory provides opportunities for employees to enrich and develop their love of the arts while contributing their specific skills, expertise, and talents.
THE POSITION
The Senior Director of Institutional Giving is responsible for the Armory’s foundation, government, and corporate fundraising, which accounts for over $2.3 million annually in general operating support and significant restricted support for artistic productions, new initiatives, and Arts Education program. Primary responsibilities include managing a high-volume portfolio of institutional funders; leading the writing, editing, and submission of proposals and reports; overseeing funder crediting; and cultivating and maintaining relationships with key contacts.
The Senior Director of Institutional Giving reports to the Director of Development and takes direction from the Chief Development Officer and the Founding President and Executive Producer. The Senior Director supervises the Manager of Institutional Giving and works collaboratively within a larger Development team of 11 staff. Due to the nature of this role and interaction with staff across the organization, this is a fully on-site role. Some evening and weekend work is required.
RESPONSIBILITIES
Grant and Partnership Management Lead and execute all aspects of institutional fundraising, including foundation grants, corporate partnerships, and government funding. Oversee strategy, proposals, budgets, reporting, renewals, and benefit fulfillment, ensuring timely submission and accurate tracking of funding cycles, deadlines, and key funder communications, including ticketing, events, and membership-related benefits.Own and maintain a comprehensive institutional funding calendar, ensuring zero missed deadlines across all foundation, corporate, and government submissions.Proactively identify and develop new institutional funding opportunities to support the Armory’s goals and growth, including conceiving, structuring, and securing new partnerships for production funding, event sponsorship, in-kind support, and general operations.Serve as the primary relationship manager for a portfolio of foundation, corporate, and government funders to keep them engaged and informed, including maintaining and updating records about conversations and meetings, monitoring participation in events and programs, tracking staffing rotations and changes, and supporting executive-level contact and cultivation.
SKILLS & QUALIFICATIONS
Knowledgeable advocate for the arts with exceptional planning and organizational skills. Results and detail-oriented with the ability to manage complex workflows and consistently meet critical deadlines.Exceptional writing and storytelling ability, with a proven track record of distilling complex data and evolving artistic work into clear, compelling, and fundable narratives.Confident and personable, able to cultivate lasting relationships and represent the organization with charm and professionalism.Proven ability to take initiative and work effectively with complex personalities and competing priorities, maintaining professionalism and forward momentum under pressure. Flexible and adaptable, able to manage multiple demands independently or collaboratively.Sound judgment, professionalism, and discretion in handling confidential information and sensitive matters.Advanced proficiency in Microsoft Office, strong internet research skills, and experience working with CRM databases; Tessitura experience a plus.This position requires on-site presence 5 days a week, plus weekends and evenings as necessary.
EDUCATION & EXPERIENCE
Minimum of seven years of experience in institutional fundraising, preferably within performing or visual arts, cultural, or educational organizations.Proven success in developing and executing innovative institutional fundraising strategies, resulting in five- and six-figure commitments from foundations and corporate partners, and consistently meeting or exceeding fundraising targets.Supervised and mentored development staff, ensuring high-quality proposal submissions, strategic pipeline management, and professional growth.A bachelor’s degree is desirable or the equivalent combination of experience sufficient to successfully perform essential functions of the job.COMPENSATION
Compensation is $110,000- $130,000 annually, commensurate with experience. This is an exempt position.
APPLICATION INSTRUCTIONS
Please click the "apply" button below and follow the given instructions to complete the application process. Please upload the following on the appropriate upcoming page:
WE WILL NOT ACCEPT APPLICATIONS WITHOUT A COVER LETTER AND WRITING SAMPLE PROVIDED
COMMITMENT TO DIVERSITY, EQUITY & INCLUSION
Park Avenue Armory provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, height, weight, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.
Programming Coordinator
Park Avenue Armory's Mission:
Part American palace, part industrial shed, Park Avenue Armory is dedicated to supporting unconventional works in the visual and performing arts that need non-traditional spaces for their full realization, enabling artists to create and audiences to experience epic and adventurous presentations that cannot be mounted elsewhere in New York City.
Job Description: The Programming Coordinator serves as a key executive and administrative partner to the Artistic Director and Senior Vice President and Chief Artistic Producer, providing high-level organizational support that enables artistic leadership to operate with maximum effectiveness. This role demands exceptional executive organizational skills, proactive problem-solving, and the ability to manage competing priorities with discretion and professionalism. The Programming Coordinator works closely across all departments to ensure seamless communication, administrative excellence, and timely completion of critical tasks. Due to the nature of this role and interaction with staff across the organization, this is a fully on-site role.
Support for Artistic Leadership:
Maintain and monitor mail, contacts, and Artistic Director’s calendar, including scheduling, coordinating, and working with the Senior Vice President and Chief Artistic Producer to prioritize meetings. Manage schedule for Senior Vice President and Chief Artistic Producer. Coordinate and manage all travel logistics – both international and local.Coordinate and manage all scheduling activities that pertain to Armory productions.Provide updated travel and itineraries of Artistic Director to all parties.Coordinate and manage New York housing and hotel logistics.Maintain correspondence on behalf of the Artistic Director and Chief Artistic Producer.Serve as a dedicated executive assistant to the Artistic Director during New York residencies, anticipating needs, managing day-of logistics, and ensuring all engagements run smoothly and on time.Support Programming Department:
Work with the Artistic Director and Chief Artistic Producer to maintain the department schedule including but not limited to the schedule of both Department Heads, travel booking and other assistance where required. Process incoming programming-related invoices and communicate with finance to ensure timely payment.Track and submit all credit card payments.Prepare monthly expense reports and check requests.Prepare and organize briefing materials, agendas, and presentations for executive meetings; record and distribute accurate meeting minutes and action items to ensure follow-through on key decisions. Coordinate space usage between departments and attend weekly look-ahead meetings to resolve conflicts between programming events and other building activity. Issue and track all dept. purchase orders.Reconcile monthly department expenses for programming and artistic director’s office.Maintain agreements with music licensing companies, ensuring ASCAP, BMI, and SESAC licenses and payments are up to date. Act as the administrative “gatekeeper” of the Programming office to ensure and maintain the accuracy of key files. Organize the office including filing, archiving, and maintaining records, including creation of post-production informational binders.Coordinate with in-house facilities, IT, and maintenance crew to prepare building spaces (meeting rooms, rehearsal rooms, dressing rooms, etc.) and ensure each program’s needs are met and on schedule.Support for Programming:
Provide production support to Recitals, Artist Studios, and Artist-in-Residence showings/events, occasionally in a stage management capacity as needed.Book and manage all travel, transfers and accommodations for head house programmingCreate and send detailed Artist Welcome PackOversee logistical needs of the Armory’s Artist in Residence program, including scheduling bi-annual move-outs during major art show(s), and coordinating storage for Artists’ items during that time. Create and distribute building IDs, signage, and security lists for all programming events.Support on special projects as required.Minimum Requirements:
A bachelor’s degree and a comprehensive understanding of a performing arts production environment are required. Ideal candidates are highly organized, detail-oriented, and driven by a desire to create order in complex, fast-moving environments. Candidates must be proactive self-starters who thrive under pressure, manage multiple competing priorities with calm efficiency, and consistently meet demanding deadlines. A minimum of two years of experience in Executive Assistance, Administrative Assistance, or artist services is required, with demonstrated ability to support senior leadership at an executive level. Candidates must possess excellent interpersonal and communication skills (both verbal and written), exceptional administrative and organizational judgment, discretion in handling confidential information, and proficiency in Microsoft Office, calendar and project management tools, budget tracking, and emerging AI platforms.
Compensation:
Salary range is $58,000 to $62,000 annually, commensurate with experience. This is an exempt position.
APPLICATION PROCESS:
Interested candidates should click "apply" and follow the instructions provided. All applicants must submit a resume and cover letter in a PDF or Word document. You will be prompted to upload documents during the application process.
