Office Assistant
Scholars Academy seeks an enthusiastic and organized Office Assistant to join our amazing team to help us achieve our vision. Scholars Academy, located in the heart of Evergreen Valley, offers the best-in-class learning experience for students ages 2-10. Founded in 1983, Scholars Academy is a nonsectarian private school that prides itself on providing a safe and nurturing schooling environment.
This individual will have a hand in growing our program and have a direct impact on our students, parents, and staff members. This position requires excellent written and verbal communication skills, collaboration, ownership, flexibility, a problem-solving mentality, and a “can-do” attitude.
Job Responsibilities:
Keep child care management software (Brightwheel) up to date by adding/removing student accounts, timely correspond with parents on child care management software, send notes and letters to parents, organize and respond to emailsMaintain school roster, Update class lists and new enrollment lists, maintain daily preschool and elementary school attendanceMaintain student’s files - complete immunization records card check that all documents are completeMaintain students’ and staff emergency contact bindersMaintain students’ allergy lists and update classrooms’ allergies related informationUpdate classrooms’ first aid kits frequentlyCall the absentee students’ Parents (Elementary & Preschool Parents), check student uniforms, report to directors daily, respond to parents according to Director’s adviceSupervise children for class timegs and monthly staff meetings as required, schedule meetings, prepare meeting documentsRun advertisements and job postings for employee, school, etc., schedule interviews and follow, snack, recess, homework club, outside play, elementary student dismissal, etc.Attend all administrative weekly and all staff meetingsMaintain updated contact information for company employees, customers & vendor listPlan and set up school events, assist during events and make calls to vendors and other professionals for all events.Keep office area clean and surrounding area cleanReport to the Founder any issues with classrooms, employees, students, office, and parentsAttend Marketing booths, attend local business meetings and carry flyers and business cards to pass out at local business venuesEncourage current and new parents to enroll and have them promote school on social media, Yelp, Google, Evergreen group and Next door groups, boosting employee morale and encourage positivityQualifications Include:
High school diploma or equivalent
ECE units are required
1+ years of experience in a secretarial job setting
Strong computer skills (Gmail, Google docs, etc.)
Strong written and oral communication skills, well-organized, detail-oriented, friendly, team player, collaborative, motivated
Excellent communication and time-management skills, ability to effectively prioritize work duties and adapt quickly
Benefits of working at Scholars Academy:
401k matching
Competitive compensation
Referral bonus
Medical benefits offered
Professional training and development opportunities
Ability to enroll your children at the school with discounted tuition
Supportive staff and faculty members
Job Types: Full-time, Part-time
Pay: $22.00 - $25.00 per hour
Job Types: Full-time, Part-time
Salary: $22.00 - $25.00 per hour
Benefits:
401(k)Employee discountHealth insurance
Schedule:
Monday to Friday
Ability to commute/relocate:
San Jose, CA 95121: Reliably commute or planning to relocate before starting work (Required)
Education:
High school or equivalent (Preferred)
Experience:
Customer service: 1 year (Required)
License/Certification:
Childcare Certification (Required)
Work Location: In person
Company DescriptionScholars Academy, located in the heart of Evergreen Valley, offers the best-in-class learning experience for students ages 2-10. Founded in 1983, Scholars Academy is a nonsectarian private school that prides itself on providing a safe and nurturing schooling environment.Company DescriptionScholars Academy, located in the heart of Evergreen Valley, offers the best-in-class learning experience for students ages 2-10. Founded in 1983, Scholars Academy is a nonsectarian private school that prides itself on providing a safe and nurturing schooling environment. Read Less