Savin Engineers, P.C. is seeking an Administrative Assistant for a Large Rochester Construction School Project and Program. The Administrative Assistant plays a key support role working directly with the Director and his Designee. This position assists Program staff with assigned responsibilities and other duties as needed.
Work with Program leadership to develop all Request for Proposals (RFPs), Agreements, and Notices to ProceedAssist in the procurement process from initial RFP development through contractor selection and agreement executionWork with Program leadership on invoice and purchase order processes and Owner approval requirementsWork with vendor payment processes and resolve complex accounts receivable issuesWork with Program leadership on Change Order review and documentation processesAssist in maintaining ProjectSight software utilization and data integrity across the programSupport project closeout procedures and deliverable documentation standardsAssist in ensuring timely completion of all project administrative requirementsAssist with insurance and bonding compliance for all contractors and vendorsCoordinate with Program's Insurance Consultant on coverage issuesRequirements:
Bachelor's degree in Business Administration, Construction Management, or related fieldMinimum 5-7 years of experience in program administration, project management, or related fieldStrong knowledge of construction industry practices and procurement processesProficiency in project management software (ProjectSight preferred), Microsoft Office Suite and In-DesignExcellent leadership, communication, and interpersonal skillsDemonstrated ability to manage multiple priorities and complex stakeholder relationshipsCompany DescriptionSavin Engineers, P.C. is a well-established, mid-size engineering firm headquartered in Westchester County, NY with offices in Pleasantville, NY, Rochester, NY, Bridgewater, NJ and Washington DC. Savin Engineers is always looking for talented and motivated individuals to join our team. We are a growing and vibrant multi-disciplined engineering consulting firm with six divisions united under one roof. Our MEP Division (high performance, low energy solutions) is reinforced by our Transportation Division (roads, tunnels, bridges, railways and airports), our Structural Division (structural solutions and structures of dependable performance); our Environmental Division (systems to safeguard our water), our Field Services Division (technology to detect subterranean system failures), and our Educational (turnkey assistance from concept to close out) and Facilities Management (infrastructure and building operation analysis) Division. We offer exciting opportunities to build careers in any of our multiple office locations. Whether it’s planning, design, field inspection or construction administration – any area of the company you may be involved in is staffed with a diverse group of highly-educated, qualified mentors working on a wide range of interesting assignments.