The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting in trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients.
Essential Functions and Basic Duties:
Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review.Review all incoming mail, faxes and emails.Prepare and send outgoing mail.Open new files for new matters and new clients, including running conflict searches for new cases.Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.Calendar emails, e-file documents, paper mail, hand-delivery and faxes.Schedule depositions, hearings, mediations and inspections.Federal, state court and agency filings, including e-filing with attorney approval.Print and circulate e-filed documents.Answer attorney calls and take messages; forward calls as appropriate.Review and release time for attorneys as directed.Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.Assemble binders for depositions and mediations.Update client case lists to ensure accuracy.Update trial, mediation and case lists to ensure accuracy.Prepare attorney expense reports.Make travel arrangements for attorneys.Process vendor invoices.Assist in training of new hires.Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices.Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.Provide coverage for other assistants while out on PTO. Complete all other projects/duties as assigned.Qualifications:
High school diploma or equivalent.Team player. Creative problem solving. Ability to work independently with minimal supervision and with flexibility to meet deadlines.Computer skills. 3+ years of extensive litigation secretarial/assistant experience.Benefits Include:
Competitive salaryPaid time off and paid holidays.Paid parking.Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m.Health insurance with firm paid HSA contributions on select plans..Dental and vision insurance.Firm paid Life insurance.Firm paid short term disability.Long Term Disability insurance.Optional Aflac supplemental plans.Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools.Access to a company sponsored financial wellness program. Read LessRumbergerKirk is looking for an experienced Paralegal to join our team! In this role, you’ll work closely with our attorneys on a variety of civil defense matters, including trucking litigation, premises liability, personal injury, and products liability. You’ll be involved in all phases of litigation, from case development through trial, and play a key role in keeping cases moving forward.
What you’ll do
Manage and organize case files, including obtaining, reviewing, summarizing, and maintaining key documents Support discovery efforts by drafting discovery requests and pleadings (interrogatories, requests for production, requests for admission), organizing document production, and indexing records Review, analyze, and summarize medical records; prepare detailed medical chronologies and narrative summaries Assist with deposition and discovery investigation, including preparing deposition summaries, exhibit indexes, and coordinating with witnesses, experts, and investigators Coordinate and communicate with attorneys regarding case deadlines, including depositions, mediations, and hearings Prepare materials for litigation, including trial notebooks, exhibits, witness and exhibit disclosures, and demonstrative aids (e.g., trial boards, presentations) Prepare PowerPoint presentations for mediations and attend mediations and trial alongside attorneys Travel as needed to attend depositions, meet with witnesses, and visit accident scenes or evidence locations Utilize and maintain case management and litigation support tools (e.g., Summation databases) Track billable time in accordance with client guidelines and firm procedures Collaborate with attorneys and team members to support case strategy and trial preparation Provide support across the team, including training new hires and assisting with coverage as neededWhat We’re Looking For
5+ years of experience in a law firm environment, preferably in civil defense Associate’s or Bachelor’s degree, with paralegal certification or equivalent experience Ability to produce accurate, high-quality work in a timely manner.Strong organizational and time management skills.Ability to perform effectively under pressure and meet deadlines.Strong problem-solving skills and attention to details.Effective oral and written communication skills.Ability to work independently with minimal supervision.Ability to work collaboratively as part of a team.Proficiency in Microsoft Office Suite and general office technology.Experience with legal software (e.g., document management and timekeeping systems) preferred. Willingness and ability to travel as needed.Ability and willingness to work extended hours, including evenings and occasional weekends, as required.Reliable attendance and punctuality.Why you’ll love it here
You’ll be part of a collegial, professional environment where your insights are valued. We offer stability, collaboration, and a workplace where you can contribute and succeed while working for a firm that takes pride in both its people and its practice.
Read LessWhat you'll do
What We're Looking For
Why you'll love it here
You’ll be part of a collegial, professional environment where your insights are valued. We offer stability, collaboration, and a workplace where you can contribute and succeed while working for a firm that takes pride in both its people and its practice.
Read LessRumbergerKirk is seeking a motivated and detail-oriented Marketing Coordinator to join our Marketing & Business Development team. This role supports a wide range of marketing, communications, business development, client engagement, and event initiatives across the firm's offices and practice areas. If you enjoy organizing projects, collaborating with professionals, creating content, coordinating events, and helping bring ideas to life, we'd love to hear from you.
What You'll Do
Assist with the creation and distribution of client alerts, newsletters, marketing materials, and firm communications. Support website updates, social media content, and attorney thought leadership initiatives. Help maintain CRM records, marketing databases, mailing lists, and business development reports. Coordinate logistics for client events, sponsorships, webinars, recruiting events, and community outreach programs. Assist with proposals, presentations, pitch materials, and other business development projects. Support cross-office marketing initiatives and collaborate with attorneys, leadership, and vendors.What We're Looking For
Bachelor's degree in Marketing, Communications, Public Relations, Business Administration, or a related field preferred. 2 to 4 years of marketing, administrative, or professional services experience. Law firm or professional services experience preferred. Strong writing, communication, and organizational skills. Experience with social media platforms, website content management systems, and CRM tools is a plus. Ability to manage multiple projects and thrive in a fast-paced environment. Proficiency with AI tools to support content creation, research, and workflow efficiency.Ability to occasionally travel between firm offices and attend firm events, conferences, recruiting events, and client functions.Why you’ll love it here
You'll be part of a collaborative and professional environment where your contributions help drive the firm's marketing and business development initiatives. Working alongside attorneys, firm leadership, and experienced marketing professionals, you'll gain hands-on experience in communications, business development, client engagement, and event planning while contributing to meaningful projects that support the firm's growth and visibility
RumbergerKirk is seeking a creative, collaborative, and results-driven Marketing Communications Specialist to join our Marketing & Business Development team. This position plays an integral role in enhancing the firm's visibility, supporting attorney thought leadership, managing public relations initiatives, and creating compelling content that strengthens our brand across multiple offices and practice areas. Working alongside the Director of Marketing & Business Development, this role will lead content development, public relations, social media strategy, legal rankings and awards submissions, media relations, internal communications, and website content initiatives that support the firm's business development goals.
What You'll Do
Content Development & Thought Leadership
Develop and edit articles, client alerts, newsletters, presentations, website content, and other marketing materials.Ghostwrite and edit attorney-authored content for publication and distribution.Manage the firm's thought leadership calendar and content pipeline.Collaborate with attorneys to identify topics and opportunities that showcase experience and insights.Social Media & Digital Marketing
Lead the firm's social media strategy and oversee content planning, creation, publishing, and performance reporting.Develop engaging content highlighting attorney accomplishments, firm news, recruiting initiatives, community involvement, and firm culture.Monitor social media performance and recommend strategies to increase engagement and visibility.Support attorneys in enhancing their professional presence on LinkedIn and other approved platforms.Public Relations & Media Relations
Manage media outreach, press releases, publication placements, attorney recognitions, and media inquiries.Coordinate attorney interview preparation and provide communications support.Build and maintain relationships with legal and business media contacts.Oversee legal directory submissions, rankings, and award nominations.Track earned media coverage and publicity opportunities.CRM, Brand & Website Management
Manage and maintain the firm's CRM system and marketing distribution lists.Generate reports and analytics to support marketing and business development efforts.Ensure consistency of the firm's brand and messaging across all communications channels.Manage website content updates, including attorney biographies, news, events, and practice area content.Collaborate with external agencies, vendors, and creative partners on marketing initiatives.Internal Communications & Strategic Initiatives
Manage firmwide announcements, recruiting campaigns, intranet content, and employee engagement communications.Serve as the marketing liaison to internal firm committees, supporting committee communications, content development, and event promotion.Support marketing initiatives related to recruiting, onboarding, community involvement, and firm events.Assist in developing and implementing annual marketing and communications plans.What We're Looking For
Bachelor's degree in Marketing, Communications, Public Relations, Journalism, English, or a related field.4 to 7 years of marketing, communications, public relations, or content development experience.Law firm or professional services experience preferred.Exceptional writing, editing, and communication skills.Experience with social media management, CRM platforms, and content marketing.Strong organizational skills with the ability to manage multiple priorities and deadlines.Proficiency with AI tools to support content creating, research, and workflow efficiency.Ability to occasionally travel between firm offices and attend firm events, conferences, recruiting events, and client functions.Why you’ll love it here
You'll be part of a collegial and professional environment where your ideas are valued and your contributions make an impact. Working alongside accomplished attorneys and professionals, you'll help shape the firm's communications strategy, elevate its market presence, and support initiatives that drive meaningful results. We value creativity, collaboration, innovation, and excellence in client service.
What you'll do
Answer incoming calls, screen, direct callers to appropriate attorneys and staff, and deliver timely and accurate messages.Welcome and assist clients, guests, attorneys, and vendors.Provide callers with information regarding office address(es), directions to firm locations, website information, fax numbers, etc.Update phone extension list, firm employee roster and directory of all offices.Validate parking tickets for approved clients and visitors.Oversee scheduling use of conference rooms for meetings, depositions, mediations, luncheons, visiting attorneys, etc.Assist other Office Services members with set-up and clean-up of conference rooms and kitchens.Track and send out daily absentee list.Contact property manager regarding maintenance requests (coordinating with Operations Support Specialist), as well as manage select vendors related to the front desk and lobby area.Back up other Office Services members when they are out of the office.Assist attorneys, managers, paralegals, and other staff with other miscellaneous projects. Examples: opening files; filings in State and Federal Courts; updating files for court hearings; inputting attorneys' time as time allows.Assist in closed file process.What We're Looking For
High School Diploma or Equivalent. Some college preferred.Ability to remain courteous and professional at all times.Team player.Ability to operate switchboard and computer.Advanced technology experience with Microsoft Outlook, Word and Excel.Creative problem-solving.Ability to work independently without constant supervision. Ability to communicate clearly and effectively.Ability to hear average or normal conversations.Ability to press buttons and dial the telephone.Ability to partake in repetitive motions: Movements frequently and regularly required using the arms, wrists, hands, and/or fingers.Average visual acuteness to inspect documents and operate office machinery.Ability to sit for long periods of time. Ability to lift and move boxes.Why you'll love it here
You’ll be part of a collegial, professional environment where your insights are valued. We offer stability, collaboration, and a workplace where you can contribute and succeed while working for a firm that takes pride in both its people and its practice.
Read LessThe Litigation Support Clerk is responsible for the management of electronic and physical records, e-filing notices, maintaining accurate file inventories and ensuring the confidentiality of sensitive legal and medical records. This role involves preparing subpoenas and other correspondence, communicating and coordinating with vendors and updating records in iManage. Additional duties include operating office equipment and assisting with miscellaneous projects. Strong organizational skills, attention to detail and a commitment to maintaining confidentiality are essential for this position.
What you'll do
E-Filing - Check for duplications, naming, printing and saving into document management system.Filing - Classify, date, sort, organize, retrieve, maintain, store and close.Subpoenas - Prepare letters, acceptances of service, envelopes and certified mailings.Process invoices in Chrome River.Time entry for timekeepers.Typing - create and update file inventory.Miscellaneous projects, etc.Use of office equipment (computers, printers, copiers, fax machines, etc.)Weekly coverage at the reception desk for serving as back-up for lunches, breaks and PTO as needed. Assist with forwarding routine calls, leaving voicemail messages, greeting visitors, coordinating conference room schedules and other miscellaneous tasks.What We're Looking For
High School Diploma or Equivalent.Team player.Ability to understand and use Microsoft Office (Word, Outlook, Docs Open, etc.) Creative problem solving.Ability to work independently with minimal supervision.Prior office/law firm experience (preferred).Why you'll love it here
You’ll be part of a collegial, professional environment where your insights are valued. We offer stability, collaboration, and a workplace where you can contribute and succeed while working for a firm that takes pride in both its people and its practice.
Read LessThe legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting with trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients.
What you’ll do
Draft, format, prepare, proofread, and revise comprehensive legal documents. Review all incoming mail, faxes and emails.Prepare outgoing mail for attorney's review.Open new files for new matters and new clients, including running conflict searches for new cases.Organize and manage client files by scanning, naming, saving electronically and destroying, when appropriate, client data in paper and electronic formats.Effectively and professionally communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.Review, distribute and electronically save daily incoming mail, legal documents, hand-deliveries and faxes.Schedule and calendar depositions, hearings, mediations, inspections; calendar pre-trial conferences, and trials for assigned attorneys.E-filing in state and federal courts and agency filings.Print and circulate e-filed documents.Answer attorney calls and take messages; forward calls as appropriate.Enter, review and release time for attorneys as directed.Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.Assemble binders for depositions and mediations.Update client case lists to ensure accuracy.Update trial, mediation and case lists to ensure accuracy.Prepare attorney expense reports.Make travel arrangements for attorneys.Process client vendor invoices.Review pre-bills for accuracy and distribute; send invoices to clients.Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.Provide coverage for other assistants while out on PTO.Assist with training new hires. Complete all other projects/duties as assigned.What We’re Looking For
High school diploma or equivalent.Team player. Creative problem solving. Ability to work independently with minimal supervision and with flexibility to meet deadlines.Computer skills. 5+ years of extensive litigation secretarial/assistant experience.Why you’ll love it here
You’ll be part of a collegial, professional environment where your insights are valued. We offer stability, collaboration, and a workplace where you can contribute and succeed while working for a firm that takes pride in both its people and its practice.
Read LessThe Litigation Support Clerk is responsible for the efficient management of physical client records, including maintaining accurate file inventories and ensuring the confidentiality of sensitive legal and medical documents. This role involves opening and closing client files, organizing and filing hard-copy documentation, and supporting overall office operations. Additional duties include communicating with vendors, updating firm databases, operating office equipment, and serving as back-up to reception and office services. Strong organizational skills, attention to detail, and a commitment to maintaining confidentiality are essential for this position.
Essential Functions and Basic Duties:
Organize, file, and maintain physical client records and documentation. Open new client files and properly close completed files. Maintain and update accurate file inventories.Ensure the confidentiality of sensitive legal and medical records. Prepare general correspondence and assist with incoming and outgoing communications. Coordinate with external vendors and medical providers as needed. Process invoices. Accurately input and update information and time entries in firm databases. Assist with the coordination of meetings, conference calls, and events, including scheduling and preparing conference rooms. Provide front desk support as needed, including greeting guests and handling incoming calls and inquiries. Operate office equipment. Assist with miscellaneous projects.Qualifications:
High School Diploma or EquivalentTeam playerAbility to produce accurate work product in a timely mannerAbility to understand and use Microsoft Office (Word, Outlook, Excel, Docs Open, etc.)Creative problem solvingAbility to work independently with minimal supervisionPrior office/law firm experience (preferred)Benefits Include:
Paid time off and paid holidays.Paid parking.Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m.Health insurance with firm-paid HSA contributions on select plans.Dental and Vision insurance.Firm-paid Life insurance.Firm-paid Short-term Disability insurance.Long-term Disability insurance.Optional Aflac supplemental plans.Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools.Access to a company-sponsored Financial Wellness Program. Read LessRumbergerKirk is seeking an Associate Attorney with 3-5 years of civil litigation defense experience to join our Miami office. This is an excellent opportunity for a motivated and skilled attorney who enjoys meaningful, complex matters, direct client interaction, and being part of a collaborative, high-performing team.
What you’ll do
Handle cases from inception through trial.Conduct depositions, attend hearings, mediations, and argue motions.Interview witnesses, experts, and negotiate with opposing counsel.Conduct legal research, draft motions, memoranda, settlement agreements, and trial documents.What we’re looking for
3-5 years of civil litigation experience.Proven experience with case management.Experience with depositions, hearings, mediations, and trial.Strong academic credentials.Excellent research and writing abilities.Exceptional attention to detail, strong legal research skills and a strong work ethic.Licenses to practice law in the state of Florida.Why you’ll Love it Here
At RumbergerKirk, you’ll find more than challenging work – you’ll find mentorship, professional growth, and a supportive team culture. Our collaborative culture, comprehensive benefits, and commitment to professional development make RumbergerKirk a great place to advance your career.
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