Position Summary
The Administrator for the President & CEO and Chief Program Officer provide high-level administrative and operational support to both executives, ensuring efficient management of daily activities, communications, scheduling, and special projects. The position requires discretion, professionalism, and the ability to manage multiple priorities while maintaining a high degree of accuracy and confidentiality. The Administrator serves as a key liaison across departments, external partners, and stakeholders, ensuring the seamless execution of organizational priorities.
Essential Functions
EXECUTIVE SUPPORT
Responsible for managing, arranging, and resolving potential scheduling conflicts related to calendar date, conference call schedules, business meeting schedules, business equipment, and presentation devices.Coordinates and manages all arrangements related to meetings - including travel, reservations, advance notifications, agendas, preparation of related materials, expense reports and scheduling.coordinate logistics for internal and external meetings.OPERATIONAL AND ADMINISTRATIVE SUPPORT
Maintain organized electronic filing systems.Oversee and maintain office supplies for the Columbia office.Participate in weekly conference calls and monthly meetings for the President & CEO and CPO.PROGRAM AND PROJECT SUPPORT
Support cross-functional projects led by the President & CEO and CPO, tracking progress, deliverables, and deadlines.Assist in preparing reports, dashboards, and materials for meetings.Research and summarize information on key topics or initiatives as requested by President & CEO or CPO.Provide logistical and administrative support for organization-wide meetings, workshops, and special events.COMMUNICATION AND RELATIONSHIP MANAGEMENT
Serve as the first point of contact for internal and external inquires directed to the President & CEO and CPO.Facilitate communication between leadership and staff, ensuring clear and timely information flow.Manage program-related internal and external communications.Build and maintain positive relationships with internal team members and external stakeholders.Assist with other additional duties assigned.
Qualifications
Associate degree in Business Administration, Communications, or related field required. Bachelor's degree preferredMinimum of five (5) years of administrative or executive support experience, preferable supporting senior leaders or executive.Strong competency in working with business-related computer applications including MS Office Suite and MS Dynamics.Ability to communicate clearly and concisely, verbally and in writing.Experience and skill in writing business reports and some level of technical report writing.Experience in preparing presentation materials.Strong organizational and time management skills with the ability to handle multiple priorities.Ability to work independently and collaboratively and maintain a high level of discretion and confidentiality and around sensitive information.
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